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HomeMy WebLinkAbout2022-02-22 City Council Minutes CITY OF CALDWELL PUBLIC MEETING INFORMATION Due to the COVID-19 pandemic, we invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well,please contact Planning& Zoning staff to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the rg een "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER HERE: https://www.cilyofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Zacityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak,members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channel/UCci7SIAOUJNK6asXxxugLGA CALOWELf CITY COUNCIL WORKSHOP AGENDA Tuesday,February 22, 2022 6:00 PM A WORKSHOP FOR INFORMATION ABOUT FUND BALANCE TO INCLUDE A DISCUSSION WITH JODI DAUGHERTY FROM EIDE BAILLY LLP. CALDWELL REGULAR CITY COUNCIL MEETING AGENDA Tuesday,February 22,2022 7:00 PM INVOCATION OFFERED BY REVEREND JIM PORTER OF THE CALDWELL FREE METHODIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. A. Proclamation: Black History Month Page 1 of 3 B. Road Scholar Award.- Paul Alsup and Kevin Northrup (Local Highway Technical Assistance Council) C. Road Master Award.- August Medellin (Local Highway Technical Assistance Council) D. Oath of Office for Caldwell Police Department Officers: Christopher Ong, Andrew Thomas, Timothy Fechter, Taylor O'Neil, Thomas Chavez, Alex Gaughan, and Jordan Stevenson. AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. Approve the minutes of the Regularly Scheduled City Council meeting held on February 7, 2022; the Hearing Examiner meetings held on January 11, 2022 and January 25, 2022; and Golf Board Meeting held on August 18, 2021; 2. Approve the Order of Decision and Development Agreement for Case Number SUB21-000010/ SUP21-000010 (Virginia Park 4 Plexes); 3. Approve the Order of Decision and Development Agreement for Case Number SUB21-000028 (River Bluff Subdivision); 4. Approve the Order of Decision and Development Agreement for Case Number ANN21- 000004/SUB-21 P-01 (Soterra Subdivision); 5. Approve the Final Plat for Case No. SUB22-000003 (North Ranch Business Park Phase 5); 6. Approve the Final Plat for Case No. SUB21-000046 (Sweet Home Subdivision) 7. Approve Resolution authorizing the purchase of a vehicle for administrative use at the Wastewater Treatment Plant in the amount of$42,400.00 from Kendall Chevrolet; 8. Approve Resolution declaring excess vehicles and equipment from the Caldwell Golf Department as surplus for disposition to public auction; 9. Approve Resolution declaring excess equipment from City Hall as surplus for disposition to public auction; 10. Approve Resolution declaring excess equipment from the Caldwell Police Department as surplus for disposition to Payette County; 11. Approve Resolution declaring an excess vehicle and equipment from the Wastewater Treatment Plant as surplus for disposition to public auction; 12. Approve Resolution ratifying the purchase of material for the emergency pump replacement at the Polk Lift Station in the amount of$20,349.00; 13. Approve Resolution authorizing the procurement of professional construction services in an amount not to exceed $65,000.00 for gravity irrigation work associated with the Ustick Road and Santa Ana Avenue Roundabout Project; 14. Approve Resolution authorizing the purchase of a heat pump at the Caldwell Police Department in the amount of$6,182.00 from Paige Mechanical Group; 15. Approve Resolution authorizing the purchase of a new heating system for headworks at the Wastewater Treatment Plant in the amount of$27,553.00 from Heating Equipment Company; 16. Approve Resolution accepting a Warranty Deed from VLB, Tanasbourne, LLC for future right- of-way improvements along Ustick Road; 17. Approve Resolution authorizing execution of a Purchase Agreement with VLB,Tanasbourne,LLC for approximately 3,511 sq. ft. of right-of-way and 1,030 sq. ft. of temporary construction easement in association with the Ustick Road Widening Project; 18. Approve Resolution accepting an Easement from AT Caldwell II L.P. for the operation and maintenance of domestic water and sanitary water at 1906 Smeed Parkway; 19. Approve Resolution accepting an Easement from AT Caldwell II L.P. for pressure irrigation at 1906 Smeed Parkway; 20. Approve Resolution accepting a Warranty Deed from MHL, Inc. for future right-of-way improvements along Ustick Road; 21. Approve Resolution authorizing execution of a purchase agreement with MHL, Inc. for 1,372 sq. ft. of right-of-way and 2,251 sq. ft. of temporary construction easement associated with the Ustick Road Widening Project; 22. Approve request for an Alcohol Beverage License(Beer&Wine)for Angeles de Puebla Ice Cream located at 3110 Cleveland Boulevard, Suite A 1; 23. Approve appointment of Steve Fultz to the Caldwell Urban Renewal Agency Board for a term to expire July 1,2025; 24. Approve Resolution accepting a Warranty Deed from Rick and Cindy Wells for property located at 204 North Kimball Avenue. OLD BUSINESS: 1. ACTION ITEM: Official Oath of Office for City Council Appointment to Seat #4: Geoff Williams. Paee 2 of 3 NEW BUSINESS: 1. ACTION ITEM: Presentation and consider acceptance of the FY-2021 City of Caldwell Audit. 2. ACTION ITEM: Presentation and consider acceptance of the FY-2021 Health Trust Audit. 3. ACTION ITEM: Presentation and consider acceptance of the FY-2021 Caldwell Urban Renewal Audit. 4. ACTION ITEM: Consider acceptance of the Calendar Year 2021 Annual Activities Report for the Caldwell Urban Renewal Agency and set the public hearing date for March 14, 2022 at the Regularly Scheduled Urban Renewal Agency meeting at 7:00 p.m. 5. ACTION ITEM: Consider approval of Resolution authorizing the execution of a Letter of Intent to purchase a Pierce Ascendant Aerial Platform from Douglas County Fire District 2, Wenatchee, Washington in the amount of$1,200,000.00 for use by the Caldwell Fire Department; 6. ACTION ITEM: Public Hearing (Quasi-Judicial): Case No. ANN21-000010/PUD21-000004: A request for an annexation of parcel R35280(approximately 3.56 acres)with a zoning designation of R2(Medium Density Residential). Concurrently a request for a Planned Unit Development for Ryans Crossing Townhomes, consisting of 13 duplex structures for a total of 26 residential units subject to a Development Agreement. The subject property is located at the southwest corner of Marble Front Rd & Smeed Pkwy N in Caldwell ID. The Caldwell Hearing Examiner heard this case on January 25, 2022 and forwarded it with a recommendation of approval as conditioned. 7. ACTION ITEM: Consider Bill No. 58 (Ordinance No. 3377) for Case No. ANN21-000010 with a request to waive the rules, pass on the first reading, and approve the summary for publication. 8. ACTION ITEM Public Hearing (Quasi-Judicial): Case No. ANN21-000017/SUB21-000043: A request for an annexation of R35228 (9.48 acres) zoned Low Density Residential and concurrently requesting approval of a Preliminary Plat for Liberty Springs Subdivision,consisting of 26 single-family residential lots with an average lot size of 9996 sq. ft. The subject property is located at 2902 Lincoln Street,Caldwell, ID. The request for annexation and development will be subject to a development agreement. The Caldwell Hearing Examiner forwarded these cases with a recommendations of approval on January 11, 2022. 9. ACTION ITEM: Consider Bill No. 59 (Ordinance No. 3378) for Case No. ANN21-000017 with a request to waive the rules, pass on the first reading, and approve the summary for publication. 10. ACTION ITEM Public Hearing (Quasi-Judicial): Case No. ANN21-000015/PUD21- 000005/SUB21-000042: A request by Pontifex Capital to annex Obendorf Subdivision less Lot 5, Block 2 (approximately 24.56 acres including platted rights-of-way) with "R2" (medium density) and "Cl" zoning designations. Concurrently the applicant is requesting to vacate the internal public right of way and replat the Obendorf Subdivision excepting Lot 5, Block 2 as a planned unit development named Solstice Subdivision. The PUD proposes 100 single-family residential lots and one (1) commercial lot with a gross density of 4.07 units/acre. These applications are subject to a Development Agreement with the City. The property is located adjacent to and east of 3202 E.Ustick Road,Caldwell,ID. The Caldwell Hearing Examiner heard and forwarded these cases with a recommendation of approval as conditioned on January 25,2022. The applicant has requested that this item be continued to the next Regularly Scheduled City Council Meeting to be held on March 7, 2022 at 7.00 p.m. 11. ACTION ITEM: Consider Bill No. 62 (Ordinance No. 3381) for Case No. ANN21-000015 with a request to waive the rules,pass on the first reading, and approve the summary for publication. The applicant has requested that this item be continued to the next Regularly Scheduled City Council Meeting to be held on March 7, 2022 at 7.00 p.m. 12. ACTION ITEM: Consider acceptance of the Finance Report. 13. Council Reports. 14. Mayor's Comments. a. City Council Liaison assignments for City Boards/Commissions/Committees. 15. Adjournment. Next Regular City Council Meeting is on Monday,March 7,2022 at 7:00 p.m.in the Community Room at the Caldwell Police Station at 110 South Fifth.Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.citvofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al #455 a 4656 antes de la reunion. Page 3 of 3 BOOK 63 PAGE 31 CALDWELL CITY COUNCIL REGULAR MEETING February 22.2022 6:00 P.M. A WORKSHOP FOR INFORMATION ABOUT FUND BALANCE TO INCLUDE A DISCUSSION WITH JODI DAUGHERTY FROM EIDE BAILLY LLP. Present: Allgood,Doty,Stadick,Register,and McGee. The Mayor called the workshop to order at 6:00 p.m. Jodi Daugherty of Eide Bailly LLP provided information regarding the various types of fund balance. Classifications of fund balance are as follows: • Non-spendable fund balance—amounts that are not in non-spendable form(such as inventory or long-term notes receivable)or are required to be maintained intact. • Restricted fund balance—amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions, or by enabling legislation. • Committee fund balance — amounts constrained to specific purposes by the City itself, using its highest level of decision-making authority(i.e., City Council). To be reported as committed, amounts cannot be used for any other purpose unless the City takes the same highest level action to remove or change the constraint. • Assigned fund balance-amounts the City intends to use for a specific purpose. Intent can be expressed by the City Council.by an official or body to which the City Council delegates the authority. • Unassigned fund balance — amounts that are available for any purpose. Positive amounts are reported only in the general fund. Carol Mitchell, Finance Director, outlined the contents of the Audit Balance Sheet addressing fund balance, impact fees,salary savings,and City Projects. The workshop adjourned at 6:51 p.m. CALDWELL CITY COUNCIL REGULAR MEETING February 22.2022 7:00 P.M. Mayor Wagoner opened the meeting at 7:00 p.m. and welcomed those in attendance. He reported that there was a City Council Workshop held at 6:00 p.m. in which Eide Baily, LLP provided information concerning Fund Balance. Pastor Jim Porter of the Caldwell Free Methodist provided the invocation. Mayor Wagoner led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Allgood,Doty, Stadick,Register,and McGee(via Zoom). CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Proclamation: Black History Month The Mayor read the proclamation into the record and Jerome Mapp received the document. NATIONAL BLACK HISTORY MONTH PROCLAMATION WHEREAS:During Black History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual, and political development; and WHEREAS.Black History Month grew out of the establishment, in 1926, of Negro History Week by Carter G. Woodson and the Association for the Study of African American Life and History; and WHEREAS: the 2022 national theme for the observance is "Black Health and Wellness". This theme acknowledges the legacy of not only Black scholars and medical practitioners in Western medicine such as birth workers, doulas, midwives, naturopaths, herbalists, etc. throughout the African Diaspora;and WHEREAS. the observance of Black History Month calls our attention to the continued need to battle racism and build a society that lives up to its democratic ideals;and BOOK 63 PAGE 32 WHEREAS: the City of Caldwell continues to work toward becoming an inclusive community in which all citizens past, present, and future—are respected and recognized for their contributions and potential contributions to our community, the state, the country, and the world; and WHEREAS. the City of Caldwell is proud to honor the history and contributions of African Americans in our community, throughout our state, and nation. Now, therefore, in recognition of African Americans —past and present— in our community 1, Jarom Wagoner,Mayor of the City of Caldwell Idaho, do hereby proclaim February 2022 as: Black History Month In the City of Caldwell we encourage all citizens to celebrate our diverse heritage and culture, and continue our efforts to create a world that is more just,peaceful, and prosperous for all. B. Road Scholar Award: Paul Alsun and Kevin Northrup (Local Highway Technical Assistance Council Dan Coonce, Director of the Local Highway Technical Assistance Council and T2 Center, presented Road Scholar Awards to Paul Alsup and Kevin Northrup, employees of the Caldwell Street Department,for their completion of the training course requirements. C. Road Master Award: August Medellin(Local Highway Technical Assistance Council) Dan Coonce, Director of the Local Highway Technical Assistance Council and T2 Center, presented Road Master Award to August Medellin, superintendent of the Caldwell Street Department,for his completion of the training course requirements for this achievement. Mr. Medellin expressed his appreciation to the City Council for allowing the staff members to receive the appropriate training. D. Oath of Office for Caldwell Police Department Officers• Chris=her Ong Andrew Thomas Timothy Fechter, Taylor O Neil. Thomas Chavez,Alex Gaughan and Jordan Stevenson Mayor Wagoner officiated the Oath of Office for the Caldwell Police Department Officers. AUDIENCE PARTICIPATION Tammy Dittenber, 2220 Arlington Street, reported on her experience with involvement in investigating and testifying at public meetings within a neighboring community where inappropriate government actions and spending were being conducted. She complimented Caldwell's elected officials (past and present) for their transparency and decisions made to better the community. She expressed her gratefulness concerning the thoroughness and diligence of how the government process is followed within the City of Caldwell. She encouraged Council Members to continue to move forward with the progress already underway within the City of Caldwell. CONSENT CALENDAR: 1. Approve the minutes of the Regularly Scheduled City Council meeting held on February 7,2022;the Hearing Examiner meetings held on January 11,2022 and January 25,2022;and Golf Board Meeting held on August 18,2021; 2. Approve the Order of Decision and Development Agreement for Case Number SUB21-000010/ SUP21-000010(Virginia Park 4 Plexes); 3. Approve the Order of Decision and Development Agreement.for Case Number SUB21-000028(River Bluff Subdivision); [CORRECT] 4. Approve the Ordef of Derision and Development AgFeement for-Case Number ANN21 000004SUB [REMOVE] 5. Approve the Final Plat for Case No. SUB22-000003(North Ranch Business Park Phase 5); 6. Approve the Final Plat for Case No. SUB21-000046(Sweet Home Subdivision) 7. Approve Resolution No. 87-22 authorizing the purchase of a vehicle for administrative use at the Wastewater Treatment Plant in the amount of$42,400.00 from Kendall Chevrolet; 8. Approve Resolution No. 88-22 declaring excess vehicles and equipment from the Caldwell Golf Department as surplus for disposition to public auction; 9. Approve Resolution No. 89-22 declaring excess equipment from City Hall as surplus for disposition to public auction; 10. Approve Resolution No. 90-22 declaring excess equipment from the Caldwell Police Department as surplus for disposition to Payette County; 11. Approve Resolution No. 91-22 declaring an excess vehicle and equipment from the Wastewater Treatment Plant as surplus for disposition to public auction; 12. Approve Resolution No. 92-22 ratifying the purchase of material for the emergency pump replacement at the Polk Lift Station in the amount of$20,349.00; BOOK 63 PAGE 33 13. Approve Resolution No. 93-22 authorizing the procurement of professional construction services in an amount not to exceed$65,000.00 for gravity irrigation work associated with the Ustick Road and Santa Ana Avenue Roundabout Project; 14. Approve Resolution No. 94-22 authorizing the purchase of a heat pump at the Caldwell Police Department in the amount of$6,182.00 from Paige Mechanical Group; 15. Approve Resolution No.95-22 authorizing the purchase of a new heating system for headworks at the Wastewater Treatment Plant in the amount of$27,553.00 from Heating Equipment Company; 16. Approve Resolution No. 96-22 accepting a Warranty Deed from VLB, Tanasbourne, LLC for future right-of-way improvements along Ustick Road; 17. Approve Resolution No. 97-22 authorizing execution of a Purchase Agreement with VLB, Tanasbourne, LLC for approximately 3,511 sq. ft. of right-of-way and 1,030 sq. ft. of temporary construction easement in association with the Ustick Road Widening Project; 18. Approve Resolution No.98-22 accepting an Easement from AT Caldwell II L.P.for the operation and maintenance of domestic water and sanitary water at 1906 Smeed Parkway; 19. Approve Resolution No. 99-22 accepting an Easement from AT Caldwell I1 L.P. for pressure irrigation at 1906 Smeed Parkway; 20. Approve Resolution No. 100-22 accepting a Warranty Deed from MHL, Inc. for future right-of-way improvements along Ustick Road; 21. Approve Resolution No. 101-22 authorizing execution of a purchase agreement with MHL, Inc. for 1,372 sq. ft. of right-of-way and 2,251 sq. ft. of temporary construction easement associated with the Ustick Road Widening Project; 22. Approve request for an Alcohol Beverage License (Beer& Wine) for Angeles de Puebla Ice Cream located at 3110 Cleveland Boulevard,Suite At; 23. Approve appointment of Steve Fultz to the Caldwell Urban Renewal Agency Board for a term to expire July 1,2025; 24. Approve Resolution No. 102-22 accepting a Warranty Deed from Rick and Cindy Wells for property located at 204 North Kimball Avenue. MOVED by Allgood, SECONDED by Doty to amend the Consent Calendar by correcting Item#3 to read "Approve Order of Decision for Case Number SUB21-0000278 (River Bluff Subdivision)", noting that the request to approve the Development Agreement was inadvertently included on the agenda, remove Item #4 (due to the lack of signatures on the Development Agreement by the applicant(s) for Soterra Subdivision)and approve the Consent Calendar as amended. MOTION CARRIED OLD BUSINESS (ACTION ITEM: OFFICIAL OATH OF OFFICE FOR CITY COUNCIL APPOINTMENT TO SEAT#4: GEOFF WILLIAMS) Mayor Wagoner officiated the Oath of Office for Geoff Williams to fill City Council Seat#4. Councilor Williams expressed his gratitude concerning the appointment. NEW BUSINESS (ACTION ITEM: PRESENTATION AND CONSIDER ACCEPTANCE OF THE FY-2021 CITY OF CALDWELL AUDIT) Carol Mitchell, Finance Director expressed appreciation to Rachelle Castleberry (Deputy Treasurer) for her assistance in preparation of the financial reports associated with the audit process. She also thanked other staff members within the Finance Department to include Kim Hagen, Patricia Hibler, and Keri Foster for their outstanding work ethics. Councilor Doty reported that he recently attended the Audit Committee where discussion was held concerning the contents of the clean audit conducted by Eide Bailly LLP. Jodi Daugherty from Eide Bailly LLP reported that the results of the audit indicated that no findings were found concerning internal controls. All requirements have been met and are in compliance with federal standards for the City of Caldwell and the Federal Award audits. MOVED by Doty, SECONDED by Allgood to accept the City of Caldwell Audit for FY-2021 as presented. Roll call vote: Those voting yes: Doty, Stadick, McGee, Allgood, Register, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (ACTION ITEM: PRESENTATION AND CONSIDER ACCEPTANCE OF THE FY-2021 HEALTH TRUST AUDIT) Carol Mitchell, Finance Director provided an overview of the City of Caldwell Employee Benefit Plan Trust audit. BOOK 63 PAGE 34 In response to comments from Councilor Allgood, Ms. Mitchell concurred that the City of Caldwell employee insurance plan is self-funded and managed by the trustees pursuant to the Idaho Insurance Commission. MOVED by Allgood, SECONDED by Register to accept the Heath Trust Audit for FY-2021 as presented. Roll call vote: Those voting yes: Allgood, Doty, Stadick, McGee, Register, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (ACTION ITEM: PRESENTATION AND CONSIDER ACCEPTANCE OF THE FY-2021 CALDWELL URBAN RENEWAL AUDIT) Carol Mitchell,Finance Director provided the staff report and outlined the contents of the Caldwell Urban Renewal Audit for FY-2021. MOVED by Allgood, SECONDED by Doty to accept the Caldwell Urban Renewal Audit for FY-2021 as presented. Roll call vote: Those voting yes: Allgood, Doty, Stadick, McGee, Register, and Williams. Those voting no:none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: CONSIDER RESOLUTION NO. 103-22 FOR ACCEPTANCE OF THE CALENDAR YEAR 2021 ANNUAL ACTIVITIES REPORT FOR THE CALDWELL URBAN RENEWAL AGENCY AND SET THE PUBLIC HEARING DATE FOR MARCH 14, 2022 AT THE REGULARLY SCHEDULED URBAN RENEWAL AGENCY MEETING AT 7:00 P.M.) Carol Mitchell, City of Caldwell Finance Director and Treasurer for the Caldwell Urban Renewal Agency provided the staff report. She noted that the activities report reflects accomplishments and financials from the period from January 1 —December 31,2021. MOVED by Doty, SECONDED by Williams to accept the Calendar Year 2021 Annual Activities Report for the Caldwell Urban Renewal Agency as presented and set the public hearing date for March 14,2022 at the Regularly Scheduled Urban Renewal Agency Meeting. MOTION CARRIED (ACTION ITEM: CONSIDER APPROVAL OF RESOLUTION NO. 104-22 AUTHORIZING THE EXECUTION OF A LETTER OF INTENT TO PURCHASE A PIERCE ASCENDANT AERIAL PLATFORM FROM DOUGLAS COUNTY FIRE DISTRICT 2,WENATCHEE, WASHINGTON IN THE AMOUNT OF$1,200,000.00 FOR USE BY THE CALDWELL FIRE DEPARTMENT) Deputy Chief Brad Johnson of the Caldwell Fire Department, provided the staff report concerning the request to purchase a ladder truck. He reported on the limitations of the current ladder truck owned by the Caldwell Fire Department since 1991. He noted that personnel from the Caldwell Fire Department recently traveled to the Douglas County Fire District 2, East Wenatchee, Washington to view an apparatus under consideration for purchase. The apparatus is currently for sale due to circumstances which render the vehicle unable to respond across the bridges connecting East Wenatchee and West Wenatchee. The vehicles was delivered to the Wenatchee Fire Department in January 2021 and currently has approximately 6,000 miles on the odometer. The vehicle has never been used on a fire and is in excellent condition. The Douglas County Fire District was originally requesting$1,230,000 to purchase the apparatus but the price was negotiated to $1,200,000. The vehicle will meet the needs for the Caldwell Fire Department since the City has grown and new buildings have increased in height. The new apparatus was ordered in 2019 by the Douglas County Fire District but the price has consistency increased per conversations held with the manufacturer. If the same apparatus was purchased today, the cost would be approximately $1,800,000. Discussion was held concerning the process that would be conducted to train CFD fire fighters for operation of the apparatus. Chief Johnson reported that eventually all appropriate CFD staff would be trained to operate the ladder truck. Such department-wide training would take approximately one year to complete. The equipment could be utilized on the taller buildings within the community. Councilor Stadick asked how many additional firefighters are needed within the department. Chief. Johnson reported that approximately twelve additional firefighters on staff would be an ideal census. Carol Mitchell, Finance Director, reported on funding options for purchasing the apparatus through the use of internal loans. She explained that tonight's action would involve execution of the Intent of Purchase of the Ascendant Platform vehicle. Action must be taken by the Douglas County Fire District to declare the equipment as surplus before the purchase can be completed by the City of Caldwell. BOOK 63 PAGE 35 In response to questions from Councilor Stadick, Ms. Mitchell responded that the addition of twelve firefighters would require salary appropriations of approximately$75,000 per person. Mayor Wagoner reported that a federal SAFER grant is pending, which would address the hiring of three new firefighters. Discussion followed concerning the need to declare the existing ladder truck as surplus and make it available to other fire departments in the area. MOVED by Register, SECONDED by Doty to accept the Letter of Intent regarding the purchase of a Pierce Ascendant Aerial Platform from Douglas County Fire District 2 (Wenatchee, Washington) in the amount of$1,200,000.00 as presented. Roll call vote: Those voting yes: Register, Stadick, McGee, Allgood, Doty, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (ACTION ITEM: PUBLIC HEARING [QUASI-JUDICIAL]: CASE NO. ANN21-000010/PUD21- 000004: A REQUEST FOR AN ANNEXATION OF PARCEL R35280 [APPROXIMATELY 3.56 ACRES] WITH A ZONING DESIGNATION OF R2 [MEDIUM DENSITY RESIDENTIAL]. CONCURRENTLY A REQUEST FOR A PLANNED UNIT DEVELOPMENT FOR RYANS CROSSING TOWNHOMES, CONSISTING OF 13 DUPLEX STRUCTURES FOR A TOTAL OF 26 RESIDENTIAL UNITS SUBJECT TO A DEVELOPMENT AGREEMENT. THE SUBJECT PROPERTY IS LOCATED AT THE SOUTHWEST CORNER OF MARBLE FRONT RD & SMEED PKWY N IN CALDWELL ID. THE CALDWELL HEARING EXAMINER HEARD THIS CASE ON JANUARY 25,2022 AND FORWARDED IT WITH A RECOMMENDATION OF APPROVAL AS CONDITIONED) The Mayor explained the quasi-judicial process and declared the public hearing open. Alex Jones, Associate Planner at 621 Cleveland Boulevard, provided the staff report, noting that the subject property is located on the southwest comer of Marble Front Road and Smeed Parkway. They are proposing 13 duplex structures for a total of 26 residential units on 3.56 acres. This amenities with the Planned Unit Development include a basketball one-half court, a tot-lot, a pickle ball court, and a EV2 charging station. There would be 19.3% qualified useable open space. This is an infill development within a constrained parcel that is rather odd shaped. There is a proposed pathway along on the Solomon Drain at the site. In response to questions from Councilor Stadick, Mr. Jones reported that the Vallivue School District was notified about the development application and comments were provided by school leadership regarding safe walking paths to and from the local schools. No comments were received concerning the Vallivue School District facilities being at capacity at this time. In response to questions from Councilor Allgood, Mr. Jones explained the roadway improvements associated with the development to include an access point on Marble Front. In response to questions from Councilor Register, Mr. Jones reported that the developer has agreed to construct sidewalks as required by the Engineering Department. Stephanie Hopkins, of KM Engineering at 5725 North Discovery Way, Boise, spoke in favor of the request. The request is for annexation of property into the City Limits with an R-2 zoning designation. She noted that there are three schools (public, private, and a charter school) within a one-half mile radius of the site. This development concurs with the Comprehensive Plan and compliments the surrounding area at a rate of 7.3 units per acre. She explained that surrounding properties are zoned R- 1 (to the east), additional R-2 (to the west), and light industrial within close proximity, which would accommodate residents to commute to their workplaces. Kirby Clendenon at 4520Marble Front Road, spoke in opposition to this request. He expressed his concern with multi-family units being built within the R-2 zoning classification. He provided pictures of recent single-family homes being built within the immediate area. He explained that the new homes have been built at vaned elevations from the existing homes, which has affected privacy factors in the back yards. He requested denial of the R-2 (Multi-family residential)zoning classification and asked that it remain as R-1 (Single-family residential). In response to questions from Councilor Register,Ms. Root provided an explanation of the two zoning classification, noting that the R-2 zone would allow for duplex units. The R-I would require a low density of units per acres. Mayor Wagoner noted that a development agreement is required with the request, which provides additional conditions of approval. Mr.Clendenon responded that the R-I zoning classification allows for fewer people and less traffic. BOOK 63 PAGE 36 In response to questions from Councilor Register, Ms. Root reported that the zoning classification would be determined tonight, if the request if approved, and the development agreement provides guidelines for future development at the site. Councilor Stadick reported that the Vallivue School District is already in the deficit due to school growth. He cautioned additional new developments being approved within the Vallivue School District due to continuous tax increases. Cyndi Simpson, 4500 Marble Front Road, spoke in opposition to the request. She stated that the development would cause additional traffic to the area. She recommended that the Council members consider the decline of the Marble Front area and; therefore, she will continue to speak against such developments that ultimately will alter the splendor of the area. She noted her concern about roadway safety issues and overcrowding in area schools. She asked that low-density residential zoning be considered-not medium-density. Councilor Allgood noted the need for housing throughout the Treasure Valley and duplexes would be preferred rather than four-plex units. Traffic is always of concern; however, transitional housing is also important for the community. Ms. Simpson noted that there would be an increase of children in the area without access to public amenities. Allen Simpson, 4500 Marble Front Road, spoke in opposition to the request. He noted that safety issues are of great concern, especially Smeed Parkway, which is often used as a raceway. He requested that an R-1 (single-family) zoning classification be approved, not R-2 (multi-family). An additional 400 homes will be constructed within the immediate area, which necessitates the need for low density zoning. The Mayor noted that no other persons had signed up to provide testimony. In rebuttal, Stephanie Hopkins addressed comments made within the public testimony portion of the hearing. She reported that a neighborhood meeting was held and comments had been received about the two access points originally proposed. The access point to Smeed Parkway was removed from the plat, the design of the duplex units were altered and amenities were relocated per comments from the neighbors. Ms. Hopkins emphasized that transition housing is needed within the area as referenced by Councilor Allgood. The proposed development will bring alternative housing options. Elements have been put in place to provide a buffer between the existing residences. Conditions within the development agreement will be observed by the applicant. Ms. Hopkins continued by noting that Smeed & Marble Front are both collector roadways and thus additional traffic is allowed. There will be amenities and open space at the subject site, which will serve the local residents. Vallivue School District will benefit from the increased tax base. She concluded by emphasizing that with additional homes in the area, the reckless driving along Smeed Parkway should diminish. In response to questions from Councilor Doty,Ms.Hopkins reported that trees will be used as a buffer between the adjoining property. In response to questions from Councilor Register, Ms. Hopkins clarified that the duplexes will have one owner with rented units. Sidewalks and lighting will be included as part of the frontage improvements. MOVED by Allgood, SECONDED by Register to close the public testimony portion of the hearing. MOTION CARRIED COMMENTS FROM COUNCIL MEMBERS CONCERNING THE REQUEST: Councilor Register stated that she had mixed feelings concerning the request and expressed her support for an R-I zoning classification. The City Attorney clarified that if the R-2 (multi-family) zoning designation is not approved, a new application must be submitted by the applicant for consideration of another zoning designation. Councilor Allgood commented on the application noting that it is a well-designed development inlight of the odd shaped parcel. There was safety issues expressed regarding traffic issues and additional traffic within the area. The lighting improvements at Smeed Parkway is a positive element. Councilor Williams noted that the larger issue is with the number of other developments, thus this 3.5 acre development is not the larger concern. COMPREHENSIVE PLAN ANALYSIS, EVIDENCE LIST, FINDINGS OF FACT, AND CONCLUSIONS OF LAW: The Caldwell City Council accepts the Comprehensive Plan Analysis , the Findings of Facts outlined in the staff report, public testimony, and the evidence list. All adopted city ordinances, standards and codes were used in evaluating the application. The public notice BOOK 63 PAGE 37 requirements were met, the hearing was legally noticed and posted and the hearing was held and conducted under the requirements of Idaho Code and City ordinances. MOVED by Allgood SECONDED by Stadick to accept the Comprehensive Plan Analysis, the Findings of Fact,and Conclusions of Law as provided. MOTION CARRIED In response to questions from Councilor Register, Ms. Root reported that additional roadway improvements would also be addressed with other approved developments in the surrounding area. Councilor Stadick posed the question: "When does it all stop since there is already such an indebtedness within the Vallivue School District?" Taxpayers receive the burden! Councilor Allgood stated that he agreed with Councilor Williams regarding the impact of the development. The Mayor labeled pictures provided from Mr.Clendenon as CC-1000. ORDER OF DECISION ON CASE NO.CMP21-000001&ZON-21-00002: MOVED by Allgood, SECONDED by Williams based on the Findings of Fact and Conclusions of Law, the Mayor and City Council hereby orders that Case Number ANN21-000010 and PUD21- 000004,a request for annexation of 3.56 acres with a designation of R-2(Medium Density Residential) for the purpose of a proposed Planned Unit Development (PUD) for Ryans Crossing Townhomes containing 13 duplex structures (26 residential units), on parcel R35280 is approved with the conditions of approval listed in Section 12 to be enumerated in a Development Agreement. Roll call vote. Those voting yes: Allgood, Williams,Doty and McGee. Those voting no: Stadick and Register. Absent and/or not voting:none. MOTION CARRIED MOVED by Stadick,SECONDED by Register to close the public hearing. MOTION CARRIED (ACTION ITEM:CONSIDER BILL NO.58 [ORDINANCE NO.3377] FOR CASE NO.ANN21- 000010 WITH A REQUEST TO WAIVE THE RULES,PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE R-2 (MEDIUM DENSITY RESIDENTIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH;AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION,PURSUANT TO IDAHO CODE,SECTION 63-215. MOVED by Stadick, SECONDED by Allgood to waive the three reading process and consider Bill No.58(Ordinance No.3377)on its first reading by title only. Roll call vote: Those voting yes: Stadick, Doty, Register, Allgood, McGee, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED MOVED by Allgood, SECONDED by Doty to sponsor Bill No. 58(Ordinance No.3377),move for its passage by title only,and approve the summary for publication. Roll call vote: Those voting yes: Allgood, Stadick, Register, Doty, McGee, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (ACTION ITEM PUBLIC HEARING [QUASI-JUDICIAL]: CASE NO.ANN21-000017/SUB21- 000043: A REQUEST FOR AN ANNEXATION OF R35228 (9.48 ACRES) ZONED LOW DENSITY RESIDENTIAL AND CONCURRENTLY REQUESTING APPROVAL OF A PRELIMINARY PLAT FOR LIBERTY SPRINGS SUBDMSION, CONSISTING OF 26 SINGLE-FAMILY RESIDENTIAL LOTS WITH AN AVERAGE LOT SIZE OF 9996 SQ. FT. THE SUBJECT PROPERTY IS LOCATED AT 2902 LINCOLN STREET, CALDWELL, ID. THE REQUEST FOR ANNEXATION AND DEVELOPMENT WILL BE SUBJECT TO A BOOK 63 PAGE 38 DEVELOPMENT AGREEMENT. THE CALDWELL HEARING EXAMINER FORWARDED THESE CASES WITH A RECOMMENDATIONS OF APPROVAL ON JANUARY 11,2022) The Mayor declared the public hearing open. Debbie Root, Senior Planner at 621 Cleveland Boulevard, provided the staff report. She noted that the property is within the Caldwell School District but no comments were received from school leadership. The request is in conformance with the comprehensive plan. There is an overhead power line at the site, which will be removed and underground services will be provided to the constituents within the area. In response to questions from Councilor Allgood, Ms. Root reported that the proposed development is located west of Van Buren School. Mr. David Yorgason, Applicant at 14254 Battenberg Drive, Boise, spoke in support of the request. He provided a PowerPoint concerning elements of the development. He noted that there would be twenty- five homes within the single-family residential development. Amenities includes a tot-lot, a pathway, and open space. Frontage improvements along Lincoln Road will be completed in association with the development. The developer agrees with the conditions stated within the staff report. The PowerPoint was labeled as CC-1000. Will Mason,Mason&Associates,924 31 Street South, Suite B,Nampa,concurred with remarks made by Mr.Yorgason. MOVED by Stadick,SECONDED by Allgood to close the public testimony portion of the hearing. MOTION CARRIED COMMENTS FROM COUNCIL MEMBERS CONCERNING THE REQUEST: In response to questions from Councilor Register, Ms. Root reported that the developer is responsible for removal of the power poles on the property. COMPREHENSIVE PLAN ANALYSIS, EVIDENCE LIST, FINDINGS OF FACT, AND CONCLUSIONS OF LAW: The Caldwell City Council accepts the Comprehensive Plan Analysis, the Findings of Facts outlined in the staff report, public testimony, and the evidence list. All adopted city ordinances, standards and codes were used in evaluating the application. The public notice requirements were met, the hearing was legally noticed and posted and the hearing was held and conducted under the requirements of Idaho Code and City ordinances. ORDER OF DECISION: CASE NO. ANN21-000002/SUB21-000043 (LIBERTY SPRINGS SUBDMSION) MOVED by Doty, SECONDED by Stadick based on the Findings of Fact and Conclusions of Law the Mayor and City Council order that Case Number ANN21-000017/SUB21-000043, a request to annex parcel R35228 containing 9.48 acres, more or less, with an R-1 (Low Density Residential) zoning designation and for the approval of a preliminary plat for Liberty Springs Subdivision consisting of 26 residential lots for the property R35228(2902 Lincoln Road)in Caldwell,Idaho,be approved with the conditions of approval to be enumerated in a development agreement. Roll call vote: Those voting yes: Doty, Stadick, McGee, Allgood, Register, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED MOVED by Stadick,SECONDED by Register to close the public hearing. MOTION CARRIED (ACTION ITEM:CONSIDER BILL NO.59[ORDINANCE NO.33781 FOR CASE NO.ANN21- 000017 WITH A REQUEST TO WAIVE THE RULES,PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF THE R-1 (LOW DENSITY RESIDENTIAL) ZONE; DECLARING SAID LANDS BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CLERK OF THE CITY OF CALDWELL TO FILE A CERTIFIED COPY OF THE ORDINANCE AND MAP OF THE AREA TO BE ANNEXED WITH CANYON COUNTY, STATE OF IDAHO AND THE IDAHO STATE TAX COMMISSION,PURSUANT TO IDAHO CODE, SECTION 63-215. BOOK 63 PAGE 39 MOVED by Allgood, SECONDED by Stadick to waive the three reading process and consider Bill No. 59(Ordinance No.3378)on its fast reading by title only. Roll call vote: Those voting yes: Allgood, Register, Doty, McGee, Williams, and Stadick. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED MOVED by Allgood, SECONDED by Stadick to sponsor Bill No. 59(Ordinance No. 3378),move for its passage by title only,and approve the summary for publication. Roll call vote: Those voting yes: Allgood, Stadick, Register, Doty, McGee, and Williams. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (ACTION ITEM PUBLIC HEARING [QUASI-JUDICIAL]: CASE NO.ANN21-000015/PUD21- 000005/SUB21-000042: A REQUEST BY PONTIFEX CAPITAL TO ANNEX OBENDORF SUBDMSION LESS LOT 5, BLOCK 21APPROXIMATELY 24.56 ACRES INCLUDING PLATTED RIGHTS-OF-WAY] WITH "R2" [MEDIUM DENSITY] AND -Cl- ZONING DESIGNATIONS. CONCURRENTLY THE APPLICANT IS REQUESTING TO VACATE THE INTERNAL PUBLIC RIGHT OF WAY AND REPLAT THE OBENDORF SUBDMSION EXCEPTING LOT 5, BLOCK 2 AS A PLANNED UNIT DEVELOPMENT NAMED SOLSTICE SUBDIVISION. THE PUD PROPOSES 100 SINGLE-FAMILY RESIDENTIAL LOTS AND ONE (1) COMMERCIAL LOT WITH A GROSS DENSITY OF 4.07 UNITS/ACRE. THESE APPLICATIONS ARE SUBJECT TO A DEVELOPMENT AGREEMENT WITH THE CITY. THE PROPERTY IS LOCATED ADJACENT TO AND EAST OF 3202 E. USTICK ROAD, CALDWELL, ID. THE CALDWELL HEARING EXAMINER HEARD AND FORWARDED THESE CASES WITH A RECOMMENDATION OF APPROVAL AS CONDITIONED ON JANUARY 25,2022. MOVED by Register, SECONDED by Stadick to continue this item to the next Regularly Scheduled City Council Meeting to be held on March 7,2022 at 7:00 p.m. MOTION CARRIED (ACTION ITEM: CONSIDER BILL NO. 62 [ORDINANCE NO.3381)FOR CASE NO. ANN21- 000015 WITH A REQUEST TO WAIVE THE RULES,PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION) MOVED by Doty, SECONDED by Stadick to continue this item to the next Regularly Scheduled City Council Meeting to be held on March 7,2022 at 7:00 p.m. MOTION CARRIED (ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilor Stadick reported that the Finance Committee has reviewed current accounts payable in the amount of$2,356,779.29 for the period ending February 16,2022, and a net payroll of$431,025.87 for pay period ending January 29,2022. MOVED by Stadick, SECONDED by Doty that accounts payable in the amount of $2,356,779.29 represented by check numbers 159802 through 160183 and payroll in the amount of $431,025.87 represented by check numbers 37040 through 37057 and direct deposits be accepted,payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilor Allgood expressed concern with the ongoing need to address safety services associated with the continued growth and requests for subdivisions. Councilor Williams expressed his appreciation for the privilege to joining the Caldwell City Council. Councilor Doty reported on recently attending the Golf Board meeting. He noted that there is great potential concerning the two City-owned golf courses. Councilor Stadick concurred with comments by Councilor Allgood regarding growth and development. He recommended that multi-family housing units be placed in close proximity of each other within the City. He asked that staff contact Terry Harrell at the Caldwell Veterans Memorial Hall regarding improved parking access to the elevator at the site. Councilor Register stated the need that the developers be held to the requirements stated within City Code. She noted that concerns from citizens should be heard and Council should give careful consideration regarding zone changes. BOOK 63 PAGE 40 (MAYOR'S COMMENTS) The Mayor reviewed the revised City Council Liaison assignments for City Boards/Commissions/Committees. Discussion was held regarding the issuance of cell phones to the Council members, a place at City Hall where work could be conducted by Council members, and Council members having after-hours access to City Hall. Mayor Wagoner reported that he would notify Council members regarding emergency situations, especially involving City employees. (ADJOURNMENT) MOVED by Register,SECONDED by Stadick to adjourn at 10:28 p.m. MOTION CARRIED APPROVED AS written THIS 7ffi DAY OF March .2022. Mayor Counc' rson Councilperso Councilperso ou ilperso A A-n V-1 r113 Councilperson Councilperson ATTEST: ``••••OF'CA co City Clerk :.ti' "''�C ; ; nS JAN15 - y18 go e O "''III II itt•••9,,