HomeMy WebLinkAbout2021-08-24 Audit Committee Minutes Annual Audit Committee Meeting APPROVED
MINUTES CC
CITY OF CALDWELL
August 24, 2021 pgte 2' �-Z-
2:00 p.m.
(ROLL CALL)
The annual pre-audit committee meeting convened at 2:00 p.m. at City Hall and was also
avialable via ZOOM.
Those present included; Finance Director Carol Mitchell, Deputy Treasurer Rachelle
Castleberry, Eide Bailly Auditors Morgan Browning and Jodi Daugherty. Those attending via
Zoom included; Council member John McGee ,Washington Trust Bank Representative Eric
Randall, and retired Finance Director ElJay Waite.
(CONSENT CALENDAR)
1) Approve minutes from January 28', 2021 Post-Audit Meeting
MOTION To Adopt by Eric Randall, SECONDED by John McGee to approve the Consent Calendar as
printed.
MOTION CARRIED
(TOPICS DISCUSSED)
Personnel changes in FY22:
• Keri will be going to CDBG Full time and looking for a new payroll accounting position
within the FY22 budget as identified.
• Mayor will change hands in FY22.
Funding/legislation changes in FY21:
• ARPA Funding was received, firsts traunch was received in July, approx. 6.2 million,
second traunch will be received in spring of 2022.
• Legislature combined revenue sharing and sales tax with a new forumla, an increase in
sales tax resulting from this change.
• Tax bill 379 will likely affect the receivable for upcoming FY22.
• HB391 gen fund provied a one time payment to the street fund in the amount increasing
the "Gas Tax" revenue by 656,349.28.
2021 audit schedule: Work is scheduled to be onsite as much as possible this year.
• 10\4 through 10\8 will be single audit week
• Field work will be completed 11\29 through 12\3 and final wrap up will be 12\13
through 12\17
0 URA will be 11\22 through 11\24
The auditors expressed that the timing of the URA and City Draft is essential to have on time to
start audit review.The draft financial statements should be available as close as possible to the
field dates.
Carol identified the need for additional positions in finance which will be proposed in the
upcoming year with council and mayor, if approved this will increase efficiencies with reporting
so drafts can be made available as soon as possible during audit.
GASB Changes:
• GASB 84 implementation will be effective this year—new note disclosures will be
required. Agency funds remaining the task force and Centennial Band.The city is
working with Centennial Band to close out their agency account,the plan is to have
closed before the end of FY21. Auditors requested information on transfer outs for F91
agency funds. Agency Fund 93, Downtown BID revenue and expenditures were recorded
in perspective accounts in FY21, auditors will look at F93 for how to incorporate into the
gen fund reporting.
• GASB 87—Reporting on Leases and sub-leases will become effective for FY22. Biggest
impact will be in relation to the airport leases within the city.Jody and Carol are
currently reviewing imbedded leases with the use of Wolfe field, CYBA Club, and Soccer
Club.
o Jodi noted to keep an eye out for government—private contracts as these may
need to be included in the new GASB caculation on leases. Carol mentioned
possible relationships such as these within development agreements.
SEFA Review:
• Airport is the largest program presented on the preliminary SEFA. Airport costs will need
to be received as soon as possible to wrap up the single audit. Other large programs will
be CDBG and CARES funding—this may be reviewed but no as much emphasis will given
on these this year since they were audited last year.
• Auditors recommended keeping the single audit separate.
• Possibility of finalizing and presenting the single audit in beginning of January if we do
not have the costs in time in October.
URA Status/Updates:
• URA is looking at a new revenue allocation area in FY22
• As URA works to sunset the majority of capital improvements/projects moving forward
over the next year or two will be URA funded.
Motion to adjourn by EIJay, seconded by McGee.