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Home My WebLink About2021-07-13 CC Budget Workshop Minutes AMENDED New date added - June 29, 2021 CALDWELL ! Na,IDAHO F:1ti t CITY OF CALDWELL Upcoming City Council Special Meetings 2021 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 11, 2021 WORKSHOP Caldwell Airport Conference Room Budget Discussion 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP May 18, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Monday 6:00 p.m. WORKSHOP May 24, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street CANCELLED 6:00 p.m. WORKSHOP Tuesday Budget Discussion June 8, 2021 Caldwell Airport Conference Room 4814 E. Linc.an Street Tuesay 6:00 p.m. WORKSHOP June 22, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 29 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 13, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 20, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o(lame a#455-4656 antes de la reunion. POSTED: April 12,2021 UPDATED: June 8,202 UPDATED: June 17, 2021 BOOK 61 PAGE 116 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES July 13,2021 6:00 P.M. Council President Allgood opened the meeting at 6:00 p.m. at the Caldwell Industrial Airport Conference Room. Council Members present in person: Allgood, Wagoner, Hopper,Callsen, Pollard, and McGee(via Zoom). Absent: Mayor Nancolas. Staff in attendance: Carol Mitchell, Bianca Stevenson (via Zoom), Robb MacDonald, Alyssa Battaglia, Steve Donahue,Frank Wyant,and Debbie Geyer. PRESENTATION#1: NEW FEES AND FEE INCREASES BY DEPARTMENT Public Works Department: Brent Orton outlined the contents of a spreadsheet with fees from the Public Works Department: Wastewater Treatment Plant,Street Lighting,Airport,Building Safety,and Sanitation. In response to questions from Councilman Hopper, Mr. Orton reported that Republic Services is proposing a 4.2% fee increase. Discussion followed concerning the determination of Republic Services to provide one additional trash receptacle per resident at no additional charge. The determination was made without consultation with the Public Works Director. Discussion was held regarding the need for restraining water usage in connection with current drought conditions. Mr. Orton reported on illicit connections being made to the water main. The proposed fine will assist in eliminating such illegal actions. Engineering Fees: Robb MacDonald reported that there are no proposed fee increases from the Engineering Department. Cemetery, City Clerk, Fire, Golf Planning& Zoning. Cleveland Event Center, and Parks & Recreation: Carol Mitchell reviewed proposed changes to the subject departmental fee schedules. Discussion was held concerning a potential fee increase for utility service deposits when a new account or an account has been re-established for water service. PRESENTATION#2: DEPARTMENTS REQUEST OF USE FUND BALANCE: Carol Mitchell reported on the requests from department heads to use fund balances. • POLICE-$295,000 o Animal Control Vehicle o Replace 3 patrol cars totaled • General Fund-$5,131,0111 o Recreation Office&Park Shop-$3,130,861 o Swimming Pool-$1,5000,000 o Downtown Parking Lot(Kimball&Albany)-$500,000 o Golf Course Equipment-$150,000 • Airport-$151,675 o City Match AIP-$121,675 o Vehicle-$30,000 • Street-$551,675 o Ustick&Florida Roundabout City Portion o Ustick&Montana Signal • Water-$3,657,893 o Machinery-$405,000 o Construction Projects-$3,252,894 • Wastewater Treatment Plant-$3,053,665 o Land Acquisition-$930,000 o Machinery&Vehicles-$1,205,931 o Construction Projects-$917,734 • Irrigation-$227,425 o Construction Projects PRESENTATION#3: OTHER BUDGET ITEMS • Crime Stoppers($6,600 Shred Day) o Chief Wyant reported that the met with Kenny Pittman of Crime Stoppers. o Discussion was held regarding a potential negotiation with Crime Stoppers requesting their organization to organize two shredding events within the year. BOOK 61 PAGE 117 RECOMMENDATIONS: • Share the cost of a donation to Crime Stoppers between CPD and the General Fund. • Suggested that the donation amount be negotiated with Crime Stoppers. • The City Clerk's Office would assist Crime Stoppers in coordinating the community shred events. • Debbie Geyer to contact Kenny Pittman of Crime Stoppers regarding a request of scheduling two shred days within the year and negotiating the requested donation. PRESENTATION#6: PROPERTY TAX REVIEW • Carol Mitchell reviewed information received from Canyon County regarding the 2021 preliminary value/levy rates and foregone tax information. A spreadsheet was presented concerning new construction and proposed levy rates. She reported on the implications of House Bill 389 when calculating potential levy rates. RECOMMENDATION • It was requested that information be sought from the Canyon County Assessor for comparing commercial tax rates versus residential tax rates for Council's review. The comparison should include previous year(s)as well as the upcoming budget year. • Conduct the final budget workshop session on July 20, 2021 for the purpose of final discussion regarding levy rates and possible use of foregone taxes. NEXT WORKS IOP: July 20,2021. The workshop dismissed at 8:24 p.m. APPROVED AS WRITTEN THIS 2nd DAY OF August ,2021. Mayor 914:A.A./if C �• �� on Cou�� .. 4 o A i h lif Councilperson ounci person // Councilperson ATTEST: `A. _ 1. a,4tots;Iuc CityClerk OEvp Cq ,.40 •°°GoO�: J ]s °