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Home My WebLink About2021-06-22 CC Budget Workshop AMENDED New date added - June 29, 2021 t CALDWELL IDAHO ;�1r ttalkV CITY OF CALDWELL Upcoming City Council Special Meetings 2021 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 11, 2021 WORKSHOP Caldwell Airport Conference Room Budget Discussion 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP May 18, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Monday 6:00 p.m. WORKSHOP May 24, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street CANCELLED 6:00 p.m. WORKSHOP Tuesday Budget Discussion June 8, 2021 Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 22, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 29,2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 13, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 20, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Lineen Street Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St.o flame a#455-4656 antes de la reunion. POSTED: April 12,2021 UPDATED: June 8,2 +2 UPDATED: June 17,2021 BOOK 61 PAGE 106 SPECIAL MEETING BUDGET WORKSHOP MINUTES June 22,2021 6:00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m.at the Caldwell Industrial Airport Conference Room. Council Members present: Wagoner (via Zoom), Hopper (via Zoom), Callsen, Pollard (via Zoom), and McGee(via Zoom). Absent: Allgood. Staff in attendance: Carol Mitchell, Chelsea Heinz(via Zoom), Robb MacDonald,Alyssa Battaglia, Steve Donahue,Lacey Forst,Ashley Newbry,Frank Wyant,Debbie Geyer,and Rachelle Castleberry. PRESENTATION#1: OPENING REMARKS FROM MAYOR NANCOLAS: Mayor Nancolas reported that personnel issues, health insurance matters, and miscellaneous projects and requests would be discussed at tonight's workshop session. PRESENTATION#2: POLICE(CAROL MITCHELL& FRANK WYANT) • Carol outlined the contents of the budget analysis spreadsheet for CPD. • She explained that a capital fund that would be established for CPD. • The Liquor Commission revenue has been added to the proposed budget in the approximate amount of $188,000. PRESENTATION#3: ENGINEERING,PARKS,AND CEMETERY DEPARTMENT(ROBB MAC DONALD) • A Pow,wrPoint was provided outlining the budget highlights for the various departments: Engine,ring,Parks,and Cemetery. • ENGINEERING DEPARTMENT ITEMS: o There are currently eleven(11)filled positions with two(2)vacancies. o The two vacant positions are funded: Tech I and the additional Plans Examiner o Engineering projects will be reviewed at the upcoming Budget Workshop scheduled for July 29,2021. • PARKS DEPARTMENT ITEMS: o The department is currently staffed with ten(10)full-time employees. o There are only four(4)out of the twelve(12)seasonal positions filled at this time. o A new position(Sr.Maintenance Worker)is being requested. o There is not adequate workers within the department to aid with construction projects. o Typical equipment needs include mowers,a trailer,truckster,and a hydraulic lift. RECOMMENDATION: Councilman Hopper asked if there is a need to outsource some of the routine seasonal needs. Mr. MacDonald reported the new Parks Superintendent is working to prioritize and restructure the department's personnel. RECOMMENDATION: The Mayor suggested that a financial evaluation be conducted and see if landscaping companies can be used. City staff would continue to be assigned to priority projects. Robb will discuss this issue with the Parks Superintendent. RECOMMENDATION: Councilman Callsen suggested that The College of Idaho and Spuds Baseball be contacted about possible employment of players. • CEMETERY DEPARTMENT ITEMS: o The cemetery is fully staffed with a sexton and assistant. Three(3)seasonal workers have been hired. There is one(1)seasonal position still open. o Administrative Assistant position is a part-time position and is now supervised by the City Clerk. o There is an active farm lease for the next three years for cemetery property. PRESENTATION#4: WAGE REVIEW(ALYSSA BATTAGLIA AND CAROL MITCHELL) Alyssa reviewed the Revenue Allocation for Salary&Benefit Costs with department personnel requests. Engineering Convert one(1)Engineering Tech position to a Plans Examiner New: Full Time Plan Review Finance New: Full Time Payroll and Accounting Specialist(Keri Foster will be moving to a full time CDBG position) Fire New: Full Time Fire Prevention Officer/Inspector New: 3-6 Firefighters Library New: Full Time Outreach BOOK 61 PAGE 107 Parks New: Full Time Sr. Maintenance Worker Police Convert one(1)current position to a Sergeant position Planning and Zoning New: Full Time Planning Technician New: Possibly move part-time Code Enforcement staff to full time Recreation New: Full Time Maintenance person Streets New: One or two Concrete Laborers(Some wages could be covered by CDBG) Water New: Full Time Maintenance Worker for irrigation New: Full Time or Part Time Administrative Assistant Water/Finance Create a Utility 3illing Service Representative I and 11 to create a career ladder within the department (Not requesting additional staffing,just some reclassification of positions) Wastewater Treatment Plant News: Collections Supervisor New: Operations Supervisor PRESENTATION#5: HEALTH INSURANCE: • There will be a 5.1%increase for health care premiums through Regence. • Carol Mitchell reported that the Murray Group has been tasked to review rates with other health providers prior to the next year's budget review. RECOMMENDATION: The Mayor recommended that the City absorb the increase for employees in the approximate amount of $172,000.00. PRESENTATION#6: SHARED REVENUES AND PROPERTY TAXES: • Carol reported on the projections for revenue increases received from the Association of Idaho Cities. • Carol reviewed a spreadsheet provided by Canyon County indicating the effects of the 8% cap pursuant to HB-389. New construction values and the available foregone funding were discussed. RECOMMENDATION: All Council Members indicated they would be interested in continuing the discussion regading foregone tax revenue. Carol will provide more information at the next Budget Workshop scheduled for June 29,2021. PRESENTATION#6: REVIEW OF BUDGET ITEMS: • Debbie Geyer reported that agenda management software options was reviewed by staff at an estimated cost of$11,000. • Carol reported that a new copy machine/scanner for City Hall is needed. • Discussion was held concerning the use of the Republic Service fuel credit in the amount of approximately$32,000. o Charging stations for public spaces: Each station is approximately$2,700 with the intent to purchase multiple stations. o Stations should be located near electrical outlets, if possible. Some charges from Idaho Power could apply for the installation of the units. RECOMMENDATION: Purchase multiple charging stations (possibly 8-10) and allow a portion of the funding for installation. RECOMMENDATION: Councilman McGee asked that any remaining balance be used for improvements for the park site dugouts. RECOMMENDATION: Carol to send out the revenue spreadsheets that were discussed this evening to Council Members for their review. • Swimrr:ng Pool Discussion: o A Power Point was presented by Robb MacDonald o A conceptual layout is being drafted by the architect. • Option#1: $6,330.950(without the competitive pool) • Option#2: $8,379,750(with the competitive pool) RECOMMENDATIONS: o Councilman Callsen recommended the restrooms have outdoor access. BOOK 61 PAGE 108 o Councilman Hopper recommended that the layout be reconsidered for the concession stand area. o Councilmar.McGee recommended that the additional cost for the competition pool should absorbed by private/public partnerships. o The location of the pool should take in consideration the existing trees. The trees are an intricate part of the community space. o It was suggested that the pool be relocated or the parking lot be relocated to allow for more open space. o Councilman Callsen recommended that the swim teams utilize the competition pools located at the YMCA and/or The College of Idaho. NEXT WORKSHOP Monday,June 29,2021. The workshop dismissed at 8:49 p.m. APPROVED AS WRITTEN THIS 6TH DAY OF July ,2021. -. 2VIA4litnv(616_ •'or 4 i A • ,,,,, 0 lighik Council%1Counc .•-rson nc Aid c_ i un ilperson / Coun person ATTEST: ,`,,IO C1111/;1j,, �1 ...-,,jF C L City Clerk .�e<� •••.....,,•�/ �.: G•, O�POii,:(e : ` • td• t' • S. JAN NjS Le E :.:,"p•••.;890 •,••• 44'.•�