HomeMy WebLinkAbout2021-06-21 City Council Minutes iiil
CALDWELi.
Iiii0REGULAR CITY COUNCIL MEETING
AGENDA
Monday,June 21,2021
7:00 PM
INVOCATION OFFERED BY PASTOR SIEGALKOFF OF THE CALDWELL FIRST CHURCH.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
a. Presentation from Caldwell Firefighters regarding Station No. 3
b. Presentation from Crime Stoppers of Southwest Idaho (Kenny Pittman)
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS]
1) Approve acceptance of the minutes of the Regularly Scheduled City Council meeting held on June 7,2021;
the Caldwell Pathways and Bike Routes Committee meeting held on January 28, 2021, April 1,2021, May 27,2021;
the City of Caldwell Historic Preservation Commission meeting held on January 27, 2021; the City of Caldwell
Design Review Commission meeting held on February 23,2021;Friends of the Caldwell Train Depot meeting held on
March 13,2021;and the Caldwell Golf Board meeting held on April 21,2021;
2) Approve the Order of Decision for Case No.ANN21-000005(Annexation SW Corner Ustick/Middleton Roads);
3) Approve the re-appointment of Chris Allgood and Joe Ramirez to the Caldwell Urban Renewal Agency Board for a
term to expire 7-1-2024;
4) Approve the appointment of Ellie Epperson to the Youth Master Plan Committee for a term to expire December 31,
2022;
5) Approve request to waive deposit and rental fees in the amount of$750.00 for use of the Caldwell Train Depot for the
Caldwell Youth Forum to be held on September 15,2021;
6) Approve request to waive park fees in the amount of$3,000.00 for use of Whittenberger Park for Special Olympics
Idaho to be held in June 2022;
7) Approve request to waive park fees in the amount of $510.00 for use of Griffiths Park for the Canyon County
Deputies' Association Adult Softball Tournament to be held on June 26-27,2021 with all proceeds being donated to
the Community Domestic Violence Victims Fund;
8) Approve request to waive park fees in the amount of$695.00 for use of Mallard Park for the Annual Canyon County
Kicking Truancy Community Event to be held on August 7,2021;
9) Approve request for transfer of the Alcohol Beverage License (liquor/beer/wine) from Dutch Goose to Beer Guys
Saloon at 2502 Cleveland Boulevard;
10) Approve request for the destruction of records from the City Clerk's Office and the Finance Department pursuant to
the Caldwell R:cords Policy;
11) Approve Reso'ution declaring stated items from Caldwell Police as surplus with disposition as scrap, public auction
and donation to the CPD Victim Witness program;
12) Approve Resolution authorizing the execution of the Scope of Work and Service Agreement with Valley Office
Systems, Inc. and Docutopia in the amount of$35,000.00 for the scanning of historical, fragile maps and drawings
located within the Building Department for purpose of archive retention;
13) Approve Resolution authorizing a mid-year one (1) percent pay increase to non-union employees effective June 20,
2021 with the quarterly cost of approximately$39,614.00 for the remainder of FY-2021;
14) Approve Resolution authorizing the execution of a Deferral Agreement with Reynolds Brothers Construction, LLC for
property known as 4601 Piute Place(Parcel#R2519201000);
15) Approve Resolution authorizing the execution of a LHTAC/Local Agreement with Idaho Transportation Department
to replace the South 4th Avenue Indian Creek Bridge and authorize contribution by the City of Caldwell to LHTAC in
the amount of$198,824.49;
16) Approve Resolution accepting the Award of Contract to Prusik Construction,LLC for the construction of the Griffiths
Park Restroom for the bid amount of$249,500.00;
17) Approve Resolution accepting an Easement from Caldwell 94, LLC for Pressure Irrigation Main Lines across a
portion of their property for future development;
18) Approve Resolution accepting Warranty Deed from Brookfield Holdings (Hayden II) LLC for frontage property to
accommodate the construction of a proposed roundabout at the intersection of Linden Road and Ward Road.
OLD BUSINESS:
1) ACTION ITEM: Continued from June 7, 2021 - Consider Resolution accepting the City of Caldwell's allocation
from the American Rescue Act in the amount of$12,481.887.00 and provide for the Finance Director to request the
funds through:he Treasury Submission Portal.
NEW BUSINESS:
1) ACTION ITEM Public Hearing(Quasi-Judicial): A request by Trilogy Development(PUD20-000001),for a Planned
Unit Development and a preliminary plat for Escalon Park, for single-family and multi-family residential development
in an R-1 (Low Density Residential) zone on 118.49 acres including parcel's R34309012 and R34297010B. The
proposed PUD consists of 528 total dwelling units on 426 buildable lots, including 392 single-family residential lots
and 34 four-plex lots(136 units)with an overall proposed density of 4.45 units per acre on 118.49 acres. The subject
properties are located 1,500 feet east of the intersection of HWY 20 26 and Middleton Road,Caldwell, ID.
2) ACTION ITEM: Financial Report acceptance
3) Council Reports.
Page 1 of 2
4) Mayor's Comments.
5) Executive Session pursuant to Idaho Code, Section 74-206, Subsection (1)(f) for the purpose of discussing pending
litigation or where there is a general public awareness of probable litigation and Idaho Code, Section 74-206, Section
(1)(j)for the purpose of considering labor contract matters authorized under section 67-2345A [74-206A](a)and(b).
6) Adjournment.
Next Regular City Council Meeting is on Tuesday, July 6, 2021 at 7:00 p.m. in the Community Room at the Caldwell Police
Station at 110 South Fifth.Any person needing special accommodations to participate in the meeting should contact the City Clerk at
411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of
Caldwell's website:www.citvofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reuni6n debe
comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al#455 a 4656 antes de la reunion.
Page 2 of 2
BOOK 62 PAGE 102
REGULARLY SCHEDULED MEETING
CALDWELL CITY COUNCIL
June 21,2021
7:00 P.M.
MINUTES
Mayor Nancolas opened the meeting at 7:00 p.m.at the Caldwell Police Department Community Room.
Pastor Siegalkoff of the Caldwell First Baptist Church provided the invocation. The Mayor led the Pledge
of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Allgood,
Wagoner,Hopper(via Zoom),Callsen, Pollard,and McGee.
CONFLICT OF INTEREST DECLARATION
Councilman Wagoner reported that he has provided consultation services for Trilogy Development. In
consultation with the City Attorney and it was determine, pursuant to Idaho Code, that he would recuse
himself from being involved with the public hearing for New Business Item#1 —PUD20-000001.
SPECIAL PRESENTATIONS
A. Introduction of Lilli Heinz:
The Mayor acknowledged his granddaughter in attendance, Lilli Heinz. Ms. Heitz reported her
involvement with the Mayor's Youth Advisory Council for the past five years and noted that she is
shadowing Mayor Nancolas this week for her high school senior project.
B. Presentation from Caldwell Firefighters regarding Station No. 3:
Steve Donahue, Deputy Fire Chief, presented prints of the newly constructed Caldwell Fire Station
No.3 to Mayor Nancolas and to Council President,Chris Allgood.
C. Presentation from Crime Stoppers of Southwest Idaho
Kenny Pittman of Crime Stoppers presented information concerning the need for support from the
City of Caldwell for this non-profit organization. He noted that the organization provides valuable
information to local law enforcement agencies, affords an anonymous way for individuals to report
information about criminals wanted for major crimes, and offers rewards for the capture of the
individual criminals (up to $1,000). The source of funding for the organization is through
partnerships with local individuals, businesses and cities. He emphasized that they are not a law
enforcement agency and are not federally or state funded.
He reported that they calculated a proportionate share of administration costs per capita for each
partnering community-Caldwell's population of 60,000 x$0.11 =$6,600.00. He requested that this
amount be considered by the Caldwell City Council within their upcoming budget.
He introduced Crime Stopper Board Members in attendance-Rod Carr and Dave Marrins.
Mayor Nancolas expressed his appreciation to Mr. Pittman for the presentation and reported that the
information would be discussed at an upcoming City Council Budget Workshop.
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR: [All Consent Calendar items are considered action items)
1) Approve acceptance of the minutes of the Regularly Scheduled City Council meeting held on June
7, 2021;the Caldwell Pathways and Bike Routes Committee meeting held on January 28, 2021,
April 1,2021,May 27,2021;the City of Caldwell Historic Preservation Commission meeting held
on January 27,2021;the City of Caldwell Design Review Commission meeting held on February
23,2021; Friends of the Caldwell Train Depot meeting held on March 13,2021;and the Caldwell
Golf Board meeting held on April 21,2021;
2) Approve the Order of Decision for Case No. ANN21-000005 (Annexation SW Corner
Ustick/Middleton Roads);
3) Approve the re-appointment of Chris Allgood and Joe Ramirez to the Caldwell Urban Renewal
Agency Board for a term to expire 7-1-2024;
4) Approve the appointment of Ellie Epperson to the Youth Master Plan Committee for a term to
expire December 31,2022;
5) Anprove request to waive deposit and rental fees in the amount of$750.00 for use of the Caldwell
Train Depot for the Caldwell Youth Forum to be held on September 15,2021;
6) Approve request to waive park fees in the amount of$3,000.00 for use of Whittenberger Park for
Special Olympics Idaho to be held in June 2022;
7) Approve request to waive park fees in the amount of$510.00 for use of Griffiths Park for the
Canyon County Deputies' Association Adult Softball Tournament to be held on June 26-27,2021
with all proceeds being donated to the Community Domestic Violence Victims Fund;
8) Approve request to waive park fees in the amount of$695.00 for use of Mallard Park for the
Annual Canyon County Kicking Truancy Community Event to be held on August 7,2021;
BOOK 62 PAGE 103
9) Approve request for transfer of the Alcohol Beverage License (liquor/beer/wine) from Dutch
Goose to Beer Guys Saloon at 2502 Cleveland Boulevard;
10) Approve request for the destruction of records from the City Clerk's Office and the Finance
Department pursuant to the Caldwell Records Policy;
11) Approve Resolution No. 206-21 declaring stated items from Caldwell Police as surplus with
disposition as scrap,public auction and donation to the CPD Victim Witness program;
12) Approve Resolution No. 207-21 authorizing the execution of the Scope of Work and Service
Agreement with Valley Office Systems, Inc. and Docutopia in the amount of$35,000.00 for the
scanning of historical, fragile maps and drawings located within the Building Department for
purpose of archive retention;
13) Approve Resolution No. 208-21 authorizing a mid-year one(1)percent pay increase to non-union
employees effective June 20, 2021 with the quarterly cost of approximately $39,614.00 for the
remainder of FY-2021;
14) Approve Resolution No.209-21 authorizing the execution of a Deferral Agreement with Reynolds
Brothers Construction,LLC for property known as 4601 Piute Place(Parcel#R2519201000);
15) Anprove Resolution No. 210-21 authorizing the execution of a LHTAC/Local Agreement with
Idaho Transportation Department to replace the South 4th Avenue Indian Creek Bridge and
authorize contribution by the City of Caldwell to LHTAC in the amount of$198,824.49;
16) Approve Resolution No.211-21 accepting the Award of Contract to Prusik Construction, LLC for
the construction of the Griffiths Park Restroom for the bid amount of$249,500.00;
17) Approve Resolution No. 212-21 accepting an Easement from Caldwell 94, LLC for Pressure
Irrigation Main Lines across a portion of their property for future development;
18) Approve Resolution No. 213-21 accepting Warranty Deed from Brookfield Holdings(Hayden II)
LLC for frontage property to accommodate the construction of a proposed roundabout at the
intersection of Linden Road and Ward Road.
MOVED by Pollard, SECONDED by McGee to approve the Consent Calendar as printed.
Roll call vote:Those voting yes: Pollard,McGee,Allgood,Wagoner,Hopper and Callsen. Those voting
no:none. Absent and/or not voting: none.
MOTION CARRIED
OLD BUSINESS
(ACTION ITEM: CONTINUED FROM JUNE 7,2921 - CONSIDER RESOLUTION NO. 215-
21 ACCEPTING THE CITY OF CALDWELL'S ALLOCATION FROM THE AMERICAN
RESCUE ACT IN THE AMOUNT OF $12,481.887.00 AND PROVIDE FOR THE FINANCE
DIRECTOR TO REQUEST THE FUNDS THROUGH THE TREASURY SUBMISSION
PORTAL)
Carol Mitchell, Caldwell Finance Director,provided the staff report and noted that the funding would
be direct federal funding and not allocated through the State of Idaho inasmuch as the City of
Caldwell is considered within the"metropolitan"category. She noted that an allocation of 54 million
dollars would be administrated by the State of Idaho. One-half of the City's award would be
accepted in the current year and the second half the following year. A City Council workshop would
be scheduled to discuss potential uses of the funding. The final allocation of funds would be
determined by City Council.
The Mayor reported that broadband infrastructure is a potential use for the funding.
In response to questions from Councilman Pollard, Ms. Mitchell clarified that the funding is divided
into two separate categories — metropolitan cities (cities over 50,000 in population) versus smaller
communities. The smaller communities will receive their allocation of funding through the State of
Idaho. Due to Caldwell's population,the funding would come directly from the federal government.
In response to questions from Councilman Allgood, Ms. Mitchell confirmed that the funds would be
subject to an audit. The funding may be used for COVID related mitigation projects.
The Mayor read Resolution No.214-21 by title only:
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CALDWELL, IDAHO,
AUTHORIZING THE ACCEPTANCE OF CALDWELL'S ALLOCATED AMOUNT OF THE
AMERICAN RESCUE PLAN IN THE AMOUNT OF $12,481,887 AND PROVIDE FOR THE
FINANCE DIRECTOR TO REQUEST THE FUNDS THROUGH THE TREASURY
SUBMISSION PORTAL
MOVED by Callsen,SECONDED by Pollard to approve Resolution No.214-21 as read.
Roll call vote: Those voting yes: Callsen, Pollard, McGee, Allgood, Wagoner, and Hopper. Those
voting no:none. Absent and/or not voting: none.
MOTION CARRIED
BOOK 62 PAGE 104
NEW BUSINESS
(ACTION ITEM PUBLIC HEARING [QUASI-JUDICIAL]: A REQUEST BY TRILOGY
DEVELOPMENT [PUD20-000001], FOR A PLANNED UNIT DEVELOPMENT AND A
PRELIMINARY PLAT FOR ESCALON PARK, FOR SINGLE-FAMILY AND MULTI-
FAMILY RESIDENTIAL DEVELOPMENT IN AN R-1 (LOW DENSITY RESIDENTIAL)
ZONE ON 118.49 ACRES INCLUDING PARCEL'S R34309012 AND R34297010B. THE
PROPOSED PUD CONSISTS OF 528 TOTAL DWELLING UNITS ON 426 BUILDABLE
LOTS, INCLUDING 392 SINGLE-FAMILY RESIDENTIAL LOTS AND 34 FOUR-PLEX
LOTS(136 UNITS)WITH AN OVERALL PROPOSED DENSITY OF 4.45 UNITS PER ACRE
ON 118.49 ACRES. THE SUBJECT PROPERTIES ARE LOCATED 1,500 FEET EAST OF
THE INTERSECTION OF HWY 20 26 AND MIDDLETON ROAD,CALDWELL,ID)
Councilman Callsen expressed concern that additional information is needed for Council to consider
the request in light of the recently passed moratorium. He noted that there are unknown factors
concerning the development and how it could potentially affect the City in relation to safety services.
MOVED by Callsen, SECONDED by Allgood to continue the public hearing to the Regularly City
Council Meeting to be held on Monday,July 19,2021 at 7:00 p.m.
Roll call vote: Those voting yes: Callsen, Allgood, and Hopper. Those voting no: Pollard and McGee.
Absent and/or not voting: Wagoner.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in
the amount of$576,126.92 for the period ending June 16, 2021, a net payroll of$409,001.46 for the
pay period ending June 5,2021.
MOVED by Allgood, SECONDED by Pollard that accounts payable in the amount of$576,126.92 by
check numbers 154183 through 154205 and payroll in the amount of $409,001.46 represented by
check numbers 35977 through 35994 and direct deposits be accepted, payments approved and
vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Wagoner reported on an event that was held on Friday,June 18,2021 at the Indian Creek
Plaza. He expressed concern that the atmosphere of the event as not family friendly. He noted that all
of his employees at "Soda Burst" spoke with him about the evening's happenings, especially the
inappropriately clad attendees that came into the shop. He emphasized that the Indian Creek Plaza has
been known as a family-friendly event venue. It was recommended that this matter be discussed with
the leadership of Destination Caldwell in regards to their screening process for future events.
(MAYOR'S COMMENTS)
Upcoming Events:
• June 22:City Council Budget Workshops at 6:00 p.m.
• June 23: Groundbreaking Ceremony for the Fair Expo Project at 10:00 a.m.
• June 25: Spuds Baseball Game Night(Mayor Nancolas to throw the first pitch.)
• June 29:City Council Budget Workshop at 6:00 p.m.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 76-206, SUBSECTION
[1][F] FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS
A GENERAL PUBLIC AWARENESS OF PROBABLE LITIGATION AND IDAHO CODE,
SECTION 72-206, SECTION [1][J] FOR THE PURPOSE OF CONSIDERING LABOR
CONTRACT MATTERS AUTHORIZED UNDER SECTION 67-2345A 174-206A1 [A] AND [B])
MOVED by Pollard,SECONDED by Callsen to convene into Executive Session pursuant to Idaho Code,
Section 74-206, Subsection (1)(f) for the purpose of discussing pending litigation or where there is a
general public awareness of probable litigation and pursuant to Idaho Code, Section 74-206, Section
(1)(j)for the purpose of considering labor contract matters authorized under section 67-2345A [74-206A]
(a)and(b) at 7:56 p.m.
MOTION CARRIED
(ADJOURNMENT)
MOVED by Allgood,SECONDED by McGee to adjourn at 8:42 p.m.
MOTION CARRIED
BOOK 62 PAGE 105
APPROVED AS written THIS 6th DAY OF July ,2021.
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