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Home My WebLink About2021-05-24 CC Budget Workshop CALDWELL IDAHO -.,;�1► r CITY OF CALDWELL Upcoming City Council Special Meetings 2021 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 11, 2021 WORKSHOP Caldwell Airport Conference Room Budget Discussion 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP May 18, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Monday 6:00 p.m. WORKSHOP May 24, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 8, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 22, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 13, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 20, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o (lame a#455-4656 antes de la reunion. POSTED: April 12, 2021 BOOK 61 PAGE 116 SPECIAL MEETING CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES May 24,2021 6:00 P.M. Council President Chris Allgood opened the meeting at 6:00 p.m. at the Caldwell Industrial Airport Conference Roo-n. Mayor Nancolas attended via Zoom. Council Members present in person: Allgood, Hopper, Callsen, McGee, and Wagoner (via Zoom). Absent: Pollard. Staff in attendance: Carol Mitchell, Robb MacDonald, Brent Orton, Alyssa Battaglia, Jose Menchaca, Mark Wendelsdorf, Lacey Forst, Denise Milburn, Jerome Mapp, Juan Avila, Rachelle Castleberry, and Debbie Geyer. PRESENTATION#1: OPENING REMARKS FROM MAYOR NANCOLAS: Mayor Nancolas reported that the one-time employee bonus of$500 would be available within the June 25, 2021 payroll and the one (1) percent wage increase would be effective within the first payroll period of July. The five(5)percent wage increase will be included within the draft FY-2021-22 budget. PRESENTATION#2: LIBRARY(LACEY FORST) • Lacey presented a PowerPoint outlining aspects of the FY-2022 Budget Planning. o Working to create a dedicated outdoor programming space for public use. o Add a vehicle for outreach homebound services as well as pick-up lockers for a 24-hour library service program. • Idaho Commission for Libraries is making competitive grants available from ARPA funding. Lacey will apply for the funding but will communicate with the Finance Director regarding the outcome. • Looking to add a full-time Outreach/Public Services staff member. • Lookin,-r for additional funding as it becomes available: o Library Full-time Salary o Part-time Salary o Electronic Databases o R&M Computers o Children's Books o Standing Order o Young Adult Books o Adult Look Order o Audio Visual PRESENTATION#3: IT DEPARTMENT(JOSE MENCHACA) • An explanation was provided concerning activation of the Dark Trace fiber optics program. • The cost of implementation is approximately$45,000 per year. • The Dark Trace expense will be distributed among all departments. • An additional service vehicle has been requested for the department. PRESENTATION#4: CEC(JUAN AVILA) • RV hook-up fees will be increased this year to$30 for CEC customers and$35 for the public. • No capital improvements are planned for this year • Old fencing is being replaced around the rear portion of the grounds and paid for by the Caldwell Night Rodeo (CNR). Looking to replace all the frontage fencing within next year's budget to match the CNR fencing design. • Event calendar is filling up after the COVID crisis last year. • After construction of the improvements of the Norman property area, an electronic reader board has been requested along 21" Avenue. Funding has previously been appropriated for this expenditure. PRESENTATION#5: RECREATION DEPARTMENT PROJECTS(DENISE MILBURN) • $75,000 has been included to furnish the new Parks&Recreation Department Office. • Cost estimate for the fixtures for the new swimming pool is still pending. • Recreation Maintenance Worker: Requesting a new position that would assist the Sports Coordinator. The Sports Coordinator could then work with the community sport organizations and clubs to schedule tournaments and events. • Denise is working with the school districts for use of school gym facilities for community classes. • Planned Tours: o The tour for Canada appears that it will be cancelled due to the COVID-19 crisis. o The tour for Eastern Oregon looks feasible to move forward in September 2021. BOOK 61 PAGE 117 RECOMMENDATION: • Increase the fees for the pool rental. • Discussion to be held regarding the need for a Recreation Superintendent position. PRESENTATION#6: GOLF DEPARTMENT(BRETT WILLIAMS): • There are now 24 carts at Fairview available for rentals. • Looking to surpass the Golf Department budget projections due to the increase of customer growth. The Golf Department budget does not include any transfer from General Fund to the Golf Fund. • Last year the Golf Department only took half of the projected transfer amount. • Rate increases are requested for both Purple Sage and Fairview, noting that the fees from other courses within the area are still much higher. • The condition of the golf course, the community growth, full management of the courses by the city all have contributed to the steady increase of revenues. • The surr'ace of the parking lot at Purple Sage is still functional. • Carol noted that there is an estimated revenue overage of$87,000 in the budget,which exceeds the noted expenses. • There is the need for a full-time assistant pro position at Fairview Golf Course. That person would manage both golf courses when Brett is absent. PRESENTATION#7: FINANCE • Carol reported that Keri Foster would be assuming CDBG duties on a full-time basis. • There will be a need to hire a person to administer the payroll. PRESENTATION#8: CALDWELL ECONOMIC DEVELOPMENT(CAROL MITCHELL) • The City has accumulated rental income from TVCC for use of the downtown facility. o Carol Mitchell recommended that$53,000 of the TVCC rental income be used to support the Economic Development Department in addition to the URA support as it currently stands. PRESENTATION#9: CITY CLERK(DEBBIE GEYER) • Additional $30,000 funding was included to allow for a possible run-off election in November 2021. • Wage increase: The deputy clerk has completed her first level of Idaho State Clerk certification. • Part-time position: Year around for departmental citywide archiving needs. (19 hours per week) • Researching software to accommodate meeting management needs. PRESENTATION#10: HUMAN RESOURCES(ALYSSA BATTAGLIA) • The budget includes funding for employee training regarding Workman's Comp PRESENTATION#11: FIRE DEPARTMENT(MARK WENDELSDORF) • Chief Wendelsdorf reported that portions of the CFD budget is pending due to outstanding labor negotiations to start in June 2021. • A new position is proposed for an additional fire prevention officer. PRESENTATION#11: PLANNING&ZONING DEPARTMENT(JEROME MAPP) Jerome Mapp reported that the Planning&Zoning Department was divided into three(3)divisions. • Planning Division o Pathway Master Plan: $40,000 annual appropriation for pathway projects • Rotary Pond Park Pathway Project: $55,0000 • Panther Pride Pathway Extension Project: $25,000 • Build and erect informational map boards at I-84 pedestrian overpass, Lincoln Elementary School,Syringa Middle School and YMCA: $1,000 o Comprehensive Plan Updates: • Requested to hire a person to assist with Spanish input for the Comprehensive Plan Project • Zoning Division o Downtown parking issues must be addressed through a parking study o Requested to add a planning technician to handle intake/scanning/clerk duties o Code Updates: ■ Subdivision Ordinance • Landscaping Ordinance • Code Enforcement Division o Public Hearing Signage: Looking to increase the size of the public hearing notice signs. • Personnel Issues: o Additional position funding would be dependent on fee revenues. o Increase the P&Z Budget for$25,000 for allow for comp time accrual value. o The department would prefer a full-tine rather than part-time employees. o Addition of an employee would reduce the over-time budget. RECOMMENDATIONS: • Could use the Street Department paving funds for a portion of the pathway funding. • Councilman Wagoner suggested that each developer be required to place public hearing signage at the subject site or hire a sign company to create and stake the site at the expense of the developer. BOOK 61 PAGE 118 PRESENTATION#12: MAYOR'S OFFICE • Travel funding will be necessary for the new mayor for appropriate training. • Communications Specialist: Chelsea will be leaving in July and her position has been posted. • Community Relations Budget items have been identified with the proposed budget. PRESENTATION#13: USE OF REPUBLIC SERVICES EXCESS • Suggestions for use of funds in the amount of$32,799.95 o Use for dugouts at Luby Park and Ustick Park: $35,000 estimate. o Pickle ball courts: Councilman Wagoner reported that there were two community members who approached him about a donation of$10,000 each for this project. o Flag pole at Ustick Park. o Charging stations: • Luby Park, Serenity Park,Memorial Park • Weymouth Parking Lot • TVCC Parking Lot PRESENTATION#14: LIGHTING PROJECT AT THE GALS QUAD: • Lights were installed years ago at the Pipedream Park Quad as donated by GALS. • Due to a recent windstorm, there was damage at the Pipe Dream Park: infield light that fell down, the dugout roof was damaged,and the diamond dust was blown away. • All the infield lights were downed by the Street Department due to the safety factor • The claim settlement from ICRMP was received in the amount of$18,000. The insurance adjuster noted that all the infield lights had improper welds. • Sports lighting is needed to provide appropriate illumination. • There are lights in the outfield that are operable. • The GALS lease contracts expires in 2021. RECOMMENDATION: • Brent to submit the bid for the infield lighting to the Mayor. • The Mayor will contact Don Atkinson and Jerry Wolff. • The City could pay for one-half of the lighting using the Republic Services funding donation and GALS could provide the match. NEXT WORKSHOP DATE: Monday,June 8,2021,at 6:00 p.m. The workshop dismissed at 8:37 p.m. APPROVED AS WRITTEN THIS 7T" DAY OF June ,2021. Mayor Councilperson 'ounci ledin Col �• /AV . : el :4/ son / �� i_l/ • sir .0 ilpers• / ouncilpe son / ATTEST: V _ City Clerk •.°° OF aCAL �S 4,••°•RPD • '+� ••��t� ✓ co kT s�� . . �d • JAN 15 % !g ,gyp•'• ........ �• �`��• s'sCOUNT , ,°° . ..'••nn...,.°°