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Home My WebLink About2021-05-18 CC Budget Workshop ff CALDWELL IDAHO .`; CITY OF CALDWELL Upcoming City Council Special Meetings 2021 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 11, 2021 WORKSHOP Caldwell Airport Conference Room Budget Discussion 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP May 18, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Monday 6:00 p.m. WORKSHOP May 24, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 8, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 22, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 13, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 20, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Any person needing spe..ial accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactor al Vendedor de Ciudad en 411 Blaine St. o flame a#455-4656 antes de la reunion. POSTED: April 12, 2021 BOOK 62 PAGE 114 SPECIAL MEETING CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES May 18,2021 6:11 P.M. Mayor Nancolas(via Zoom)opened the meeting at 6:11 p.m.at the Caldwell Industrial Airport Conference Room. (A City Council Special Meeting was held at 6:00 p.m. prior to the City Council Budget Workshop.) Council Members present in person: Allgood, Hopper (via Zoom), Callsen, Pollard (via Zoom), and McGee(via Zoom). Absent: Wagoner, Staff in attendance: Carol Mitchell, Brent Orton, Alyssa Battaglia, Frank Wyant, Devin Riley, Rachelle Castleberry,and Debbie Geyer. PRESENTATION#1: OPENING REMARKS The Mayor addressed the recently approved and signed by Governor Little legislation — HB 389. He expressed appreciation to the City Council Members for approving the resolution and ordinance concerning the moratorium the City Council Meeting held on May 17, 2021. This action will allow City staff the opportunity to review the aspects of the legislation and how it will affect all aspects of City services. A plan will be presented to City Council for consideration by staff as indicated within the Emergency Moratorium Ordinance No.3348. • The Idaho Tax Commission has stated today that they are unclear concerning the ramifications of this legislation. • Other cities are researching the issue and how it will affect their municipality and the ability to continue with the needed level of city services. The Mayor noted that he has conversed with the HR Department Director and the Finance Director concerning a plan to propose employee wage increases: One percent(1%)wage increase now Three percent(3%)merit pay allowance Two percent(2%)market increase TOTAL: Five percent(5%)wage adjustment. Carol Mitchell, Finance Director, mentioned that she has contacted the appointed officials requesting each of them to present a balanced budget based on this year's revenues. She is working to obtain more information from the Canyon County Tax Assessor's Office and the Idaho State Tax Commission regarding the ramifications of the newly approved HB 389 legislation. PRESENTATION#2: CALDWELL POLICE BUDGET Chief Wyant presented information concerning the CPD budget and priorities. • Currently CPD has 76 officers with a ratio of 1.9 officers per thousand constituents. • There are currently eleven(11)officers in training. • There are 29 officers with less than three years of experience on staff. • The latest testing session included 21 applicants. Only 15 were selected to participate in the oral boards. • Two officers are leaving the police force due to the recent nationwide climate of national anti-law enforcement support movement. • Officers have expressed concern with succession planning for leadership within the department. • School Resource Officer Positions are lacking interest. • CPD budget priorities: Wages and Vehicles • Canyon County Sheriff's Office dispatch charges will remain the same ($300,000) over the next two years in exchange for use of the CPD firing range. Review of the Proposed Budget for CPD by Carol Mitchell • Expenditures are$56,000 over revenues as this time. • Capital Outlay is$293,000 to be used to acquire vehicles. • Maintenance&Operations: $1,958,183 for fuel costs and utilities. • Personnel: $8,947,300(Does not include SRO or Comp Time) • Revenues: $11,142,061 (Based on last year's budget) Carol Mitchell provided a 10-year review of CPD budgets. Comp Time Payout Discussion: • Alyssa Battaglia,HR Director,provided a handout concerning comp hours for all departments. • CPD has a balance of$79,823.67. • Discussion was held concerning a citywide comp time payout program. Each payout would be a departmental budget item,if applicable.Carol noted that Council action would be required for the payout program. • The current policy as outline within the Employee Personnel Manual would be strictly enforced. There will be a maximum accumulation of 80 hours after the payout. • The Mayor noted that comp time is hard to manage. BOOK 62 PAGE 115 Personnel Position Requests: • Convert one(1)current CPD position to a Sergeant position. • VSD has requested an additional CSO for their new school.VSD would pay for a portion of the wage. PRESENTATION#3: FINANCE DIRECTOR AND HR DIRECTOR PERSONNEL PROPOSALS IT Person for CPD and CFD: • Look to increase police & fire budgets in the future (FY 2022-23) to allocate for a designated IT staff position designated solely for those two departments. Review of Fund Balance: • Carol Mitchell provided a handout concerning the review of Fund Balances and Capital Fund for public safety. Salary&Benefit'Costs for Fiscal Year 2021-2022: Alyssa presented handouts showing proposed wage increases for employees. • A one percent increase would be effective by July 1,2021. • A five percent increase would be allocated later within the FY 2021-22 budget year. RECOMMENDATIONS: • Councilman Hopper recommended a $500 a one-time payment for employees due to their long-term endurance throughout the COVID crisis. Pro-rating would be acceptable based on the employee's hire date. • Carol and Alyssa to work together to determine an appropriate payroll to implement the $500 bonus and report back to Council at the next workshop. • Staff to move forward with the employee comp time payout. • That the current comp time policy be strictly enforced after the comp time payout program is complete. • Councilman Allgood recommended an opportunity for employees to participate in a PTO payout program twice a year to assist them with personal budget needs. • Use CPD fund balance to purchase needed CPD vehicles. • Move forward with filling the CPD vacancy for the Vallivue School District SRO position. • The Finance Director to work with the Chief of Police to establish a Capital Fund for Police Department similar to what has been designated for the Fire Department. • Councilman Allgood suggested that other ideas be discussed concerning employees programs and benefits to assist with sustaining employee longevity and morale. Workshop adjourned at 7:45 p.m. APPROVED AS WRITTEN THIS 7TH DAY OF June 2021. 44.alskiiva.,, Mayor f' I/ Counci •erson p r o i ►�.. � / / Aid C•ire ir • wTi C." ii erson / Ard ounci •erson `�• a�•it' ouncilperson ATTEST: City Clerk CAL • O •-•:C •• R -1P.i,• *C" • • 4 JAN 15 n . • • ••.� •.•• °.°Ol, •1890•...o� . COUNT• ,