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HomeMy WebLinkAbout2021-05-11 CC Budget Workshop �ALDWELL 4 IDAHO CITY OF CALDWELL Upcoming City Council Special Meetings 2021 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. May 11, 2021 Visioning Caldwell Airport Conference Room WORKSHOP 4814 E. Linden Street Budget Discussion Tuesday 6:00 p.m. WORKSHOP May 18, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Monday 6:00 p.m. WORKSHOP May 24, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 8, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP June 22, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 13, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Tuesday 6:00 p.m. WORKSHOP July 20, 2021 Budget Discussion Caldwell Airport Conference Room 4814 E. Linden Street Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactor al Vendedor de Ciudad en 411 Blaine St. o (lame a#455-4656 antes de la reunion. POSTED: April 12. 2021 BOOK 62 PAGE 92 SPECIAL MEETING CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES May 11,2021 6:00 P.M. Council President Chris Allgood opened the meeting at 6:00 p.m. at the Caldwell Industrial Airport Conference Rooro. Mayor Nancolas attended via Zoom. Council Members present in person: Allgood, Hopper, Callsen, Pollard, McGee(via Zoom),and Wagoner (via Zoom). Staff in attendance: Carol Mitchell,Robb MacDonald,Brent Orton,Alyssa Battaglia,Jose Menchaca,Dale Schreiber, Mark Wendelsdorf, Steve Donahue, Lacey Forst, Denise Milburn, Jerome Mapp, Frank Wyant Rachelle Castleberry,Terry Martin and Angie Point. PRESENTATION#1: OPENING REMARKS FROM MAYOR NANCOLAS: Mayor Nancolas reported that he has met with the department heads directing them to present balanced budgets to City Council. He provided an update regarding HB 389, noting that Governor Little has not signed the bill at this time. There are many unknown factors associated with this legislation. Growth that does not pay for itself will erode the ability to keep up with safety service needs and other public services provided to the community. The Mayor reported that several departments have personnel openings, which have been difficult to fill. Employees are leaving for positions within the private sector. The HR and Finance Director were tasked with providing a proposed plan for consideration of a three percent(3%)employee wage increase and a two percent (2%) merit increase. The priority this year is to provide a wage increase to help with the hiring process and retaining City employees. The Mayor note.'that there are many active projects underway,which are funded by the City and the Urban Renewal Agency. PRESENTATION#2: HUMAN RESOURCES(ALYSSA BATTAGLIA) • Alyssa provided a benefit cost spreadsheet indicating the cost of a 1% mid-year employee wage increase. • Keri Foster's position would be funded by CDGB with a 10%match by the Finance Department to over phone,computer,etc. • Consideration should be given to the staffing needs for a full-time maintenance worker within the Recreation Department. This person would assist with maintenance of the buildings/facilities, field participation,and oversite of school gym sites when used for City recreation programs. • Brent reported that the new superintendent at the WWTP is doing an excellent job. o Convert assistant position to two operator positions within the 2021-22 budget cycle. o Add the assistant position back within the 2022-22 budget cycle. • Alyssa proposed a payout of comp time balances and enforcement of the current policy that comp time must be capped at 80 hours or paid as overtime paid rather than comp time. o A resolution is needed for the comp time payout approval. o P&Z and Engineering Department payouts would come from permit fees. o Police Department payouts would come from CPD fund balance. • Councilman Allgood expressed concern about the need to hire additional staff through various departments. RECOMMENDATION: • Look a,. providing a one-time additional payment of$500 plus a l% mid-year employee wage increase in addition to the other proposed wage increases. PRESENTATION#3: IT DEPARTMENT(JOSE MENCHACA&DALE SCHREIBER) An explanation was provided about the"Dark Trace"fiber optics program by Jose Menchaca: • The program is built to"see" abnormalities and stop the activity until it can be checked out by IT staff. • Currently, malicious emails are blocked but not the links are not blocked. Dark Trace moves the email to junk,then blocks the links as well. • The program notifies IT staff who is receiving emails and what is happening. • Meridian and Twin Falls currently use the program and are very satisfied with its results. • IT staff will be taking the lead in getting fiber optics to all city buildings, parks, golf courses, lift stations,wells,etc. in order for operations to function using the same connections. • IT staff is waiting on the completion of fiber project along the freeway in order to connect to the Caldwell Airport,Fire Station#3,Well#19,CEC,and back up to the police station. • The freeway expansion timeline could affect completion of the project. • Engineering and Public Works will include the addition of conduit to each infrastructure project. BOOK 62 PAGE 93 RECOMMENDATIONS: • Look at moving forward with the Dark Trace program as soon as possible. • Use Capital Funds to buy the physical pieces and use Enterprise Funds to assist with connecting facilities. • Indian Creek Plaza and the TVCC building should be included in the fiber option expansion project. PRESENTATION#4: NEW SWIMMING POOL FACILITY City Engineer Robb MacDonald provided conceptual drawings for the new pool site and outlined the plans for the new pool facility,noting the existing pool has many issues including a potential electrical grounding matter. The entire pool site would be demolished. Initial plans include: ❖ A leisure pool • A chair lift • A maximum depth of five(5)feet o Two water slides • Not looking at competitive lanes in the usable area inasmuch as it would increase the cost. Projected costs are high because of current market prices on materials. • Schedule is for a finalized design by late fall, quotes from contractors, and completion potentially by May-July 2022. ❖ There is a geothermal well on site; however, it is in poor condition. Staff is investigating options to rehab or abandon the well. • Looking to extending the grassy areas and include a covered shelter for rental near the site. Personnel needs are unknown at this time to maintain and staff the pool facility. • Funding Source: $1.5 million from unassigned fund balance and $1.5 million from impact fees. • Councilman McGee reported that there is interest by community members for a competition pool. • The Mayor reported that a completion pool would not qualify for impact fees and;therefore,other sources of revenue would be required. RECOMMENDATION: • Carol and Brent to research a plan for interdepartmental borrowing to meet the swimming pool deficit. PRESENTATION#5: PARKS AND RECREATION PROJECTS: An update report was provided by Carol Mitchell regarding the Parks & Recreation Administration Building. • New Parks&Recreation facility projected cost: o Bids for the new Parks/Rec Administration Building came in at approximately $2.3 million and the accompanying shop at approximately $750,000.00. The bid was much higher than anticipated.Discussion followed regarding the building design. • Bids were from Cascade Fence for a new pickle ball court. o Approximate cost: $198,500.00. o Bid includes six courts,each one individually fenced with two gates. o URA funding would be available for this purpose. o This is a year-around popular sport of families. o Community members have requested a pickle ball facility for a long time. RECOMMENDATION: • The shop should be built now in conjunction with the new Parks & Recreation Administrative Building. PRESENTATION#6: USTICK ROAD WIDENING PROJECT: Carol Mitchell reported potential funding from a recent tax bill signed into law. • The Street Department would receive a one-time funding allocation for road construction work. o Brent proposed that the funding would be used for the proposed Florida & Ustick roundabout and other urgent roadway priorities. PRESENTATION#7: FUND BALANCE DISCUSSION Carol Mitchell recommended assignments for Capital Fund requests and needs. • Assigned Fund Balance: o Weymouth Parking Project o BMX Track Upgrades o Golf Course Upgrades • Unassigned Fund Balance: o Parks/Recreation Building and Shop: $1.4 million balance PRESENTATION#8: USE OF TVCC RENTAL INCOME • City has been able to accumulate rental income from TVCC. • Carol Mitchell recommended that $53,000 be used to support the Economic Development Department in addition to URA support as it currently stands. BOOK 62 PAGE 94 PRESENTATION#9: USE OF REPUBLIC SERVICES FUEL CREDIT • Last year the fuel credit was used toward funding for upgrades to the basketball court in two of the parks. RECOMMENDATION: • Use the$32,799.95 toward the pickle ball court upgrades at Luby Park or volleyball areas at Luby and Sebree Park. • It was recommended to allocate the funding for Parks Department projects. REVIEW OF AMERICAN RESCUE PLAN ACT FUNDING • Caldwell is an entitlement community and therefore qualifies for$12.2 million. • Six million would be received in 2021 and the remainder in 2022. • Tentati'-e guidelines will be issued soon. Information received to date indicates there is potential for infrastructure broadband updates, revenue recovery for lost revenues from the last year, assistance to customers who are in the deficit for over ten years with irrigation bills to bring accounts to a current status,and social assistance programs. • Carol will provide additional information from her research at the next budget workshop. COUNCIL COMMENTS • Keep moving forward with projects. • Continue with the plan for employee wage adjustments. • Keep the employee benefit package whole. • Provide for pay out of comp time hours. • Enforce policy for an 80-hour cap with comp time accumulation after this year's payout. • Continue research about the allowed uses for American Rescue Plan Act Funding. The workshop dismissed at 9:03 p.m. APPROVED AS WRITTEN THIS 7T" DAY OF June ,2021. Mayor /(20--1.--1,,..--1 ;�-- ! 1, _. Co •cillerson 'oun•'lp:j s• /, ice.... C(7.•TiA. ,fAid /0,7g7 , ,il i,„„,,,,,, . 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