HomeMy WebLinkAbout2020-10-23 CHA Minutes APPROVED
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Caldwell Housing Authority
Date
L2.12-02_02-0
October 23,2020
CHA Community Center and via ZOOM
Board Members Present: Arnoldo Hernandez, Adam Garcia, Jim Porter, and Van Beechler(via
ZOOM)
Board Members Absent: Estella Zamor, Sid Freeman, Patricia Benedict, and Jarom Wagoner
Staff Members Present: Mike Dittenber and Cecilia Flores
In Order of Business
1. Roll call and call to order:
Arnold called the meeting to order at 12:07 p.m.
2. Agenda Approval
Jim Porter made a motion to accept the agenda as presented by the director, seconded by Adam
Garcia, and approved by the Board at 12:08 p.m.
3. Meeting Minutes
Adam Garcia made a motion to approve the September meeting minutes, seconded by Jim
Porter, and approved by the Board at 12:10 p.m.
4. 2021 Operating Budget
Mike spoke to the Board about CHA's current financial position in relation to staffing and
automation. He proposed a$1,813,500 budget that was approximately $7,000 less than the
previous year. Jim Porter made a motion to approve the 2021 annual budget, seconded by Adam
Garcia and approved by the Board at 12:26 p.m.
5. 2021 Rent Schedule
Mike again spoke to the favorable financial situation CHA was in and thought it not necessary to
raise rents in January. Arnold agreed and told Mike to bring the issue back to the Board in
February of 2021. This item was table.
6. Occupancy Policy Update
Mike spoke with the Board about the challenges of leasing to relatives of employees of the
housing authority. Mike provided the Board with both policy manual language and occupancy
manual changes that prohibited relatives of employees from living at CHA. After some
discussion, Adam Garcia made a motion to accept the two (2)policies, seconded by Jim Porter
and approved by the Board at 12:35 p.m. After voting,Jim Porter spoke to Van Beechler via
ZOOM to make sure she was still on the line.
7. Financial Report
Mike provided the financial report for the month ending September and informed the Board net
deposits increased by$132,000 over the last 8 months and CHA was$61,000 underspent. Mike
explained the decrease in net deposits could be accounted for by the equipment that the Board
authorized CHA to purchase in August. Jim Porter made a motion to approve the Financials,
seconded by Adam Garcia and approved by the Board at 12:40 p.m.
8. Creekside Discussion
Although not an agenda item, Jim Porter took some time during the "Additional Items"section
of the agenda to ask Adam Garcia questions about the Creekside project. Adam indicated his
firm was picking up some of the slack and would be playing a larger role in getting the project in
position to present to the city in the coming weeks. Mike explained some of the funding
challenges—construction costs re going up.
9. Executive Session
Jim Porter made a motion to go into executive session, seconded by Adam Garcia and approved
by the Board at 12:52 p.m.
Van Beechler needed to leave the meeting at prepare for another meeting. By law(and since
there was no longer a quorum) both the Board Meeting and the Executive Session ended at
1:23p.m. when van disconnected from the meeting.
10. Adjourned at 1:23 p.m. 0using AUS
Certified: *,
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