HomeMy WebLinkAbout2020-09-25 CHA Minutes APPROVED
Date 2.12U122v
Caldwell Housing Authority
September 25, 2020
CHA Community Center and via ZOOM
Board Members Present: Arnoldo Hernandez, Adam Garcia, Estella Zamora, Patricia Benedict,
and Jim Porter
Board Members Absent: Sid Freeman, Van Bcechler, and Jarom Wagoner
Staff Members Present: Mike Dittenber, Marisela Pesina, and Cecilia Flores
In Order of Business
1. Roll call and call to order:
Arnold called the meeting to order at 12:15 p.m.
2. Agenda Approval
Patricia Benedict made a motion to accept the agenda as presented by the director, seconded by
Adam Garcia, and approved by the Board at 12:17 p.m.
3. Meeting Minutes
Jim Porter made a motion to approve the August meeting minutes, seconded by Patricia
Benedict, and approved by the Board at 12:20 p.m.
4. RealPage Expansion
Mike spoke to the Board about CHA's current RealPage property management software and how
it was time to expand the use of the program to help manage other functions of CHAs operations.
CHA currently uses the accounts receivable function but would like to use the application
module, waiting list module, inspection module and accounts payable module. After a couple
questions about cost and cost, Jim Porter made a motion to expand RealPage not to exceed
$35,000, seconded by Adam Garcia and approved by the Board at 12:55 p.m.
5. Capital Budget Discussion
Mike spoke about his long-time desire to have health services, especially behavioral health
serves, back at Cl-IA. Mike explained that he has been working with Terry Reilly Heath Services
for some time and would like to lease an office in the community Center to Terry Reilly for$0
(zero dollars) for the next two (2)years. Estella Zamora made a motion to approve the Teny
Reilly lease agreement, with corrections, and seconded by Patricia Benedict and approved by the
Board at 1:05 p.m.
6. Occupancy Policy Update
Mike spoke with the Board about the challenges of leasing to relatives of employees of the
housing authority. Mike recited a few lines from a draft policy he was asking the Board to
approve. Mike suggested relatives of employees be held to a higher standard during the
application process. The Board was not in favor of a policy allowing relatives of employees to
live at Farmway and asked Mike to draft a policy prohibiting all relatives of employees from
living at Farmway Village.
7. Employee Event Line Item
Mike asked the Board to consider adding a line item in the budget for employee activities. Mike
explained how the staff started a recycling program many years ago to help pay for such
activities but thought a budget line item would be more appropriate. The Board, overall,
supported the idea but tabled the discussion until the Board could review the entire budget during
the October Board Meeting.
8. Financial Report
Mike provided the financial report for the month ending August and informed the Board net
deposits increased by $234,000 over the last 8 months and CHA was $65,000 underspent. Mike
informed the board about some of the changes going forward and how Cecilia Flores was
stepping up doing a good job with the accounting function in the absence of a financial officer.
Estella Zamora made a motion to approve the Financials, seconded by Jim Porter and approved
by the Board at 1:48 p.m.
9. Executive Session
Estella Zamora made a motion to go into executive session, seconded by Jim Porter and
approved by the Board at 1:48 p.m.
Jim Porter made a motion to exit executive session, seconded by Patricia Benedict and approved
by the Board at 2:10 p.m. There were no actions taken after executive session.
10. Adjourned at 2:10 p.m. OusingA
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