HomeMy WebLinkAbout2020-08-28 CHA Minutes APPROVED
Caldwell Housing Authority Date /CI S1.202.1)
August 28,2020
CHA Community Center and via ZOOM
Board Members Present: Arnold() Hernandez, Adam Garcia, Estella Zamora, Patricia Benedict.
Jim Porter and Jarom Wagoner
Board Members Absent: Sid Freeman and Van Beechler
Staff Members Present: Mike Dittenber. Marisela Pesina. and Cecilia Flores
In Order of Business
1. Roll call and call to order:
Arnold called the meeting to order at 12:10 p.m.
2. Agenda Approval
Jim Porter made a motion to accept the agenda as presented by the director. seconded by Adam
Garcia. and approved by the Board at 12:13 p.m.
3. Meeting Minutes
Patricia Benedict made a motion to approve the July meeting minutes. seconded by Jim Porter.
and approved by the Board at 12:15 p.m.
.1. Presentation of 2019 Audit and Financial Statement
Jordan Zwygart oiZwygart John and Associates presented to the 2019 annual audit to the Board
of Directors. lie summarized the audit by stating CHA had approximately $80.000 in net profits
and was compliant with the requirements of applicable federal programs. Jordan also pointed
out two(2) findings, now corrected, regarding deposit reconciliation and asset identification in
general ledger. After a couple questions about allowances for doubtful accounts. Patricia
Benedict made a motion to accept the 2019 audit and financial statement. seconded by Adam
Garcia and approved by the Board at 12:35 p.m.
5. Capital Budget Discussion
Mike spoke about capital expenditures and the process for gaining approval of capital expenses
post-separation form the federal government. Previously. UDSA. Rural Development approved
all capital expenses that were identified during a budget process that took place six (6) or seven
(7) months before the actual budget year. Now,capital expenses should be brought directly to
the Board for approval outside the budget preparation process. Mike presented the need for
Ci IA to purchase a dump trailer. a skid steer, welding equipment.and an electronic reader board.
After some After some discussion.Jim Porter make a motion to: 1) approve the purchase of a 30-
yard dumpster not to exceed $20.000.2)approve the purchase of a tracked skid-steer with
necessary fittings for additional attachments not to exceed $50.000. and 3) to approve welding
equipment not to exceed $10.000 and providing Board Member Sid Freeman was consulted on
the purchases. seconded by Patricia benedict and approved by the Board at 1:08 p.m.
6. Financial Report
Mike provided the financial report for the month ending July and informed the Board net
deposits increased by $262.000 over the last 7 months and C 1I A was $174.000 underspent. Mike
informed the board about some of the changes going forward and how Cecilia Flores was
stepping up doing a good job with the accounting function in the absence of a financial officer.
Adam Garcia made a motion to approve the Financials. seconded by Jim Porter and approved by
the Board at 1:18 p.m.
Prior to the meeting ending. Arnold expressed his appreciation for CI IA staff and admonished us
to be safe.
7. Adjourned at 1:20 p.m.
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Certified:
1946Vice Presi ent, Board of Di Mors * Executive Director
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