HomeMy WebLinkAbout2020-06-29 CHA Minutes APPROVED
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Caldwell Housing Authority Date 1(DiS12V)2_U ____.
June 29,2020
Via ZOOM
Board Members Present: Adam Garcia. Estella 'Zamora. Jim Porter. Patricia Benedict. Van
Beechler. and Sid Freeman
Board Members Absent: Arnold() Hernandez and Jarom Wagoner
Staff Members Present: Mike Dittenber. Marisela Pesina, and Cecilia Flores
In Order of Business
1. Roll call and call to order:
Estella Zamora called the meeting to order at 12:34 p.m.
2. Agenda Approval
Van Beechler made a motion to accept the agenda as presented, seconded by Adam Garcia. and
approved by the Board at 12:35p.m.
3. Meeting Minutes
Van Beechler made a motion to approve the April meeting minutes, seconded by Patricia
Benedict. and approved by the Board at 12:35 p.m. NOTE: There was no May Board Meeting
4. Budget Discussion
Mike provide a general budget discussion to the Board and explained how USDA. Rural
Developments(RD) scrutiny and oversight complicated Cl IA's budget. After meeting with the
independent auditors, it was suggested the CHA make some administrative changes to the way
assets are managed that should simplify the finances of the housing authority.
5. Financial Changes
Patricia Benedict made a motion to:
a) Set the capitalization limit at $5.000 and remove all items less than $5.000 from the •
capitalization list
b) Remove"repair items/expenses from the capitalization list
c) Remove"inactive accounts" from the balance sheet
d) "Zero Out'unused/inactive accounts from the balance sheet
e) Close out the Capital Reserve bank account and the Wastewater bank account at Sunwest
Bank and transfer balances to the General Checking Account
Seconded by Jim Porter and approved by the Board at 12:55 p.m.
6. COVii) Update
Mike provided the Board with a COVID update and indicated his concern for the tenants and
staff. Ile explained that some staff had concerns about exposure and potential exposure. One (1)
staff was ordered to quarantine for two (2) weeks by the health district and three (3) others were
tested following illnesses. Although Mike has not decided to test all the staff. he suggested there
may be a time soon when testing all staff may be appropriate. Jim Porter asked if Mike needed a
motion to move forward with COVID testing. Mike indicated ordering COVID testing was
within his management authority and would order the testing when the health district thought it
would be beneficial. Estella asked about the cost of testing. timing of results. and the frequency
of testing. Mike explained testing would cost between $120 and $200 per employee and again
would act in accordance with advice from the district health. Mike said he would keep the board
informed as situations develop.
7. Financial Report
Mike provided the financial report for the month of May and informed the Board net deposits
increased by $180,000 over the last 6 months and CHA was$17.000 underspent. Estella
questioned the costs CHA paid for masks and asked if CLIA had a "what if"plan for COViD.
Alter some discussion and Mike's commitment to find equipment at the lowest cost. Sid
Freeman made a motion to approve the Financials. seconded by Jim Porter and approved by the
Board at 1:43 p.m.
Prior to the meeting ending, Patricia Benedict asked if staff had any luck recovering the $1 1,400
in deposits misplaced by a former employee last year. Mike indicated ICRMP has been notified
and a claim has been filed_ but the money has not been recovered yet.
8. Adjourned at 1:47 p.m.
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