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Home My WebLink About2020-06-02 CC Budget Workshop w a CALDWELL �" hp.IDAHO CITY OF CALDWELL Upcoming City Council Special Meetings 2020 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 5, 2020 WORKSHOP Caldwell Police Department Budget Discussion Community Room 110 South 5th Ave. Tuesday 6:00 p.m. WORKSHOP May 19, 2020 Budget Discussion Caldwell Police Department Community Room 110 South 5th Ave Tuesday 6:00 p.m. WORKSHOP June 2, 2020 Budget Discussion Caldwell Police Department Community Room 110 South 5th Ave Tuesday 6:00 p.m. WORKSHOP June 23, 2020 Budget Discussion Caldwell Police Department Community Room 110 South 5th Ave Tuesday 6:00 p.m. WORKSHOP July 7, 2020 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 14, 2020 Budget Discussion Location to be Announced Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reunion debe contactar al Vendedor de Ciudad en 411 Blaine St. o Ilame a#455-4656 antes de la reunion. POSTED: 3-30-2020 BOOK 61 PAGE 70 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 2,2020 6:00 P.M. Mayor Nancolas opened the meeting at 6:08 p.m.at the Caldwell Police Department Community Room. Council Members present: Callsen,McGee,and Wagoner. Council Members via Zoom: Hopper,Allgood,and Pollard. Staff Members present in person: Monica Jones,Carol Mitchell,Alyssa Battaglia,Frank Wyant, Devin Riley,Robb MacDonald,Brent Orton,and Debbie Geyer Staff Members present via Zoom: Rachelle Casselberry The Mayor explained that the proposed budgets presented tonight would not include any property tax increases. The Canyon County new construction dollars are higher than originally estimated. PRESENTATION#1: POLICE DEPARTMENT(FRANK WYANT) • Review of comparison of activity from 2002 to 2019 regarding population and dispatch calls was presented. • Currently there are 15 officers with less than one years' experience within the police department. • There is$436,459 available within budget from new construction. • Needs and Requests: o Wages and raises to help retain officers o Continue to increase man power within sworn and non-sworn positions o Vehicle purchases • The budget allows for two patrol cars and one investigation vehicle (street crimes) and the purchase of an additional patrol car from fund balance. • Approximate budget needed to fund wage increases for CPD officers, if considered by City Council: o 1%increase-$65,000 o 2%increase-$130,000 o 3%increase-$195,000 o 3.5%increase-$227,000 o CFD 3%raise and Y2%on longevity COMMENTS: Discussion followed concerning the comparison of wages of surrounding police departments and the vast difference of wages. Monica Jones reported that each officer signs a three-year contract with interment pay increases. It was suggested that a lump sum signing bonus for police officers be put in place for those who would agree to move to Caldwell. Carol Mitchell reported that new construction dollars for the past few years have been allocated to safety services. The other departments were not allocated any new construction dollars during those years. Police and Fire do not have shared revenue allocations within their budget. The annual state liquor revenues and franchise fees are also dedicated to safety services. The General Fund has supported the Canyon County Dispatch Contract fees in the past. The full amount of the Canyon County Dispatch Contract has been appropriated to the CPD budget this year. Impact fees were used for the recent CPD building expansion. Ms. Mitchell reported that all departmental budgets are lacking ICRMP and health insurance appropriations, pending the receipt of final estimates from these organizations. PRESENTATION#2: ENGINEERING/PARKS/CEMETERY(ROBB MACDONALD) A PowerPoint was presented outlining the budget needs from the Engineering Department. ENGINEERING: • Positions currently funded but not filled: Tech I,Associate Engineers(part to full PM) • The Mayor noted that the Engineering Department budget is a special revenue budget-based on fees and shared allocations from other departments. • Current 2020-21 Projects: Revenues$1,440,193/Proposed Budget$1,440,193 o North Ranch and Ustick Road. o Middleton&Skyway Roundabout o Ward&Linden Roundabout o Ustick&Santa Ana Roundabout o Ustick&Montana Intersection Traffic Light o 10t Avenue Intelligent Transportation Systems o Centennial Roundabout o Brother Park Addition o Traffic Impact Fee Study o 21'Avenue Bypass Sewer Project BOOK 61 PAGE 71 PARKS: • Currently staffed with 11 full-time employees(12 seasonal positions) • Positions: o Chemical applicator o Six crew chiefs o Seasonal workers • Department has been able to keep up with typical maintenance projects with the current staff levels. • Equipment and Machinery needs(Fund 50) o Mower(Walker/Rider) $16,000 o Six foot trim mower $27,000 o Brush Chipper $50.000 o One ton pickup $35,000 • Brother's Park Addition Project: Budget$1,285,566 • Replacement of Parks and Recreation Building: Budget$1,250,000 • Current CDBG Park Department Projects: Lions Park lighting, Roberts Recreation Center Sidewalk, Luby Park Sidewalk,and Arthur Street Pathway from 21"Avenue to 11th Avenue. • Discussion was held regarding unfunded future park projects. Impact Fees will be used to complete those projects. CEMETERY: • Cemetery expansion is being researched for the SE and NW parcels. • Cemetery Building is currently going out to bid. PRESENTATION#3: PUBLIC WORKS(BRENT ORTON) • A PowerPoint was reviewed for each department under the Public Works Departments: o Street Department • New franchise agreements with 5-G companies installing conduit in right-of-way are required • Review of ITD construction projects in progress • Partnerships have been promoted for corridor, impact fee studies, drain crossings, and intersection improvements with other agencies • Critical projects (unfunded needs) are pending with mitigation funding and discussions with developers. o Municipal Separate Storm Sewer(MSF) • Share cost of MS4 Facility Culvert and Bridge Work • Bureau of Reclamation Drains: 65 Miles of additional drains would become active o Caldwell Industrial Airport • Funding is limited but will improve over time • Leases will be adjusted to synchronize with the new fees o Water Department • Succession planning • Projects related use of fund balance: • Water main extension to RV area&parking at property on 21"Avenue • Water shop expansion • Build out Well 20 and connective piping o Wastewater Treatment Plant Needs: • Pretreatment Coordinator Position • Assistant Superintendent Position • Succession Planning • Fees will be increased to comply with the Capital Improvement Plan • Bypass 21"Avenue Lift Station will go to bid October 2020 • Farmway(East of Caldwell)—Trunk Line Extension is needed o Sanitation • Trash&Recycling with Republic Services • Franchise • Contract in effect until 2023 • Fees exactly parallel to contract-increases 2.48%this year(CPI based) o Street Lights • Projects: Lighting updates • Taking on IPCO lights • Memorial Park lighting upgrade ■ Lights in Indian Creek Park o Irrigation • Need additional pump specialist • Irrigation Master Plan • Regional stations for the future—build and recover costs • Working with Pioneer Irrigation District concerning drains PRESENTATION#4: HUMAN RESOURCES(MONICA JONES) • Monica reviewed the wage sheet with benefits • She noted that the wage costs lacks any proposed health premium increases. That information is forthcoming. • A wage increase of a 1%raise has been calculated for all employees. BOOK 61 PAGE 72 PRESENTATION#5: FINANCE DIRECTOR(CAROL MITCHELL) • Carol presented a spread sheet indicating funding sources for the proposed wage increases and/or adjustments by Human Resources. COMMENTS FROM MAYOR NANCOLAS • The Mayor reported that departmental operational costs will be included in the draft budget document, which will be prepared for final review prior to the public hearing session in August. • Departmental transfer allocations are calculated for various departments such as Public works, Engineering, Finance, Mayor,City Clerk,etc. • Firm numbers for workman's comp, health insurance, and ICRMP premiums will be included in the budget documents for the upcoming budget workshop on June 23w • The Mayor encouraged that Council Member contact the appointed officials regarding any questions about the departmental proposed budgets. COMMENTS FROM COUNCIL MEMBERS • Suggested that a one-time bonus from fund balance and a 1%wage increase be calculated. • CPD could possibly use fund balance for paying out accumulated comp time for employees. COMMENTS FROM STAFF • Carol Mitchell reported that the next budget workshop is scheduled for June 23, 2020. The agenda will include updated wage/benefits information and the review of capital improvement requests. The workshop dismissed at 9:18 p.m. APPROVED AS WRITTEN THIS 15th DAY OF June ,2020. 444642— /,/� ,, n✓ Mayor Court •erson Councilper.44vA 4/401 C� • Councilp• $ 'ouncilperson ATTEST: City Clerk SG."cp' ' �ee : n ! JAN 15 : : : T. siss,CbUNC`i ''a,,,,,,.."•`%�