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Home My WebLink About2020-05-18 City Council Minutes CALDWELL REGULAR CITY COUNCIL MEETING AGENDA Monday,May 18,2020 7:00 PM IINVOCATION. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. Approve the minutes of the Regularly Scheduled City Council Meeting held on May 4 2020, the City Council Budget Workshop held on May 5, 2020,the Special City Council Meeting held on May 8, 2020; and the Caldwell Housing Authority Meetings held January—April, 2020; 2. Approve request from the Canyon County Republican Party for a waiver of the Caldwell Train Depot Plaza rental fee in the amount of$150 for a mandated meeting to be held at the site on June 9, 2020; 3. Approve Resolution ratifying the execution of the Memorandum of Understanding with Southwest District Health for the purpose of securing space and associated equipment from the City of Caldwell in the event of a public health emergency; 4. Approve request to appoint Mayor Garret L. Nancolas as the Voting Delegate and Council President Mike Pollard as the Alternate Voting Delegate for the Association of Idaho Cities Annual Business Meeting. 5. Approve Resolution accepting the Dedication of sewer, water, pressure irrigation, storm drain and street light facilities from Windsor Creek Properties, LLC for the Windsor Creek East Subdivision Phase No. 5; 6. Approve Resolution accepting the Easement for sanitary sewer, domestic water and pressure irrigation mainlines from Windsor Creek Properties, LLC for the Windsor Creek East Subdivision Phase No. 5; 7. Approve Resolution authorizing the acceptance of a Warranty Deed for 1.85 acres occupied by a house and shop from Gerald and Gail Crownover at 3811 Crown Street pursuant to the Purchase and Sale Agreement authorized by the Caldwell City Council (Resolution No. 43-20) and authorize the payment relocation benefit expenses in accordance with the Uniform Relocation Act for property acquisition from federal funding to be reimbursed by the Caldwell Urban Renewal Agency pursuant to Resolution 2020-18, 8. Approve Resolution ratifying the purchase of 4 EEE Lagoon mixers and a NEMA 4X control panel for the City of Caldwell Wastewater Treatment Plant from Environmental Equipment Engineering, Inc. in the amount of$87,638.00 for use by the Wastewater Treatment Plant; 9. Approve Resolution authorizing Master Agreement Terms and Conditions for future water engineering task orders with HDR Engineering, Inc. 10. Approve Resolution accepting a Warranty Deed for 40-feet of frontage along Marble Front Road from Curtis Tyler Long and April L. Long for the purpose of future development and approve the Purchase Agreement for said property in the amount of$12,400.00; 11. Approve Resolution accepting an Easement for domestic water main lines, sanitary sewer main lines and pressure irrigation main lines from Sienna Hills Development Corporation for Sienna Hills Subdivision Phase No. 9; 12. Approve Resolution authorizing the execution of a Services Agreement with the YMCA for services associated with the Youth Forum to be held on September 16, 2020 at The College of Idaho under the direction of the Youth Master Plan Committee; 13. Approve Resolution accepting a Warranty Deed from HFLP LLC for frontage property associated with future right-of-way development along US Highway 20/26; 14. Approve Resolution authorizing the execution of the Community Development Block Grant-CV Homelessness Prevention Subrecipient agreement with Advocates Against Family Violence in the amount of $50,000 to assist with providing housing and/or utilities for low-moderate income Caldwell residents that have been directly affected by the COVID-19 crisis; Page 1 of 2 15. Approve Resolution authorizing the execution of the 2019 Community Development Block Grant Award Agreement Addendum directing the City of Caldwell Finance Department to provide additional homebuyer assistance funding for multiple homebuyers in the amount of$35.000.00; 16. Approve Resolution authorizing the execution of the AAFV Homelessness Prevention Subrecipient Agreement Addendum in the amount of $14,000.00 for administering Year 2019 Community Development Block Grant funds for rental and utility assistance to Caldwell residents; 17. Approve Resolution accepting the Award of Bid to Ideal Demolition Services, Inc. in the amount of $12,500.00 for the demolition of the existing structure located at 119 South Kimball Avenue; 18. Approve Resolution and authorize the ratification of the Rebound Idaho Plan that follows guidelines set by CDC as well as those orders outlined by Governor Little, allowing the City of Caldwell to safely reopen services and put forth a plan to help prevent the spread of COVID-19 with an effective date of May 1, 2020; 19. Approve Resolution authorizing the City Engineer to execute Task Order No. 5 Hydraulic Modeling for Indian Creek at Ustick Road with Bowen Collins&associates, Inc; 20. Approve Resolution authorizing the submission of the 2020 Coronavirus Emergency Supplemental Fund Grant application from the Department of Justice, Bureau of Justice Assistance Division, in the amount of$69,030.00. OLD BUSINESS: 1. ACTION ITEM: Continued from February 18, 2020 Public Hearing (Quasi-Judicial): Case No. ANN-19-14/SUB-19P-08: A request by Trilogy Idaho, LLC and Kent Brown to annex 34.7 acres, more or less, with an R-2 (Medium Density Residential) zoning designation with an Annexation Agreement, and for Preliminary Plat approval of.Marblefront West Subdivision, a proposed development of 132 residential lots and 16 common lots. The subject property is located on the south side of Marble Front Road, approximately 1600 feet east of the intersection of Aviation Way and Marble Front Road, in Caldwell, Idaho (Parcel #: R3527900000). (Request to continue this item to the next Regularly Scheduled City Council Meeting to be held on June 1,2020) 2. ACTION ITEM: Continued from February 18,2020 Consider Bill No. 54 (Ordinance No. 3246) for Case No. ANN-19-14 (Marblefront West Annexation) with a request to waive the rules, pass on the first reading, and approve the summary for publication. (Request to continue this item to the next Regularly Scheduled City Council Meeting to be held on June 1,2020) NEW BUSINESS 1. ACTION ITEM: Consider Bill No. 21 (Ordinance No. 3278) to annex Windsor Creek East Subdivision Phase No. 5 into the Caldwell Municipal Irrigation District with a request to waive the rules and pass on the first reading. 2. ACTION ITEM: Approve Resolution authorizing the execution of an Option Agreement with Wellco Land Company, LLC for property known as 204 North Kimball (Parcel#R0504200000). 3. ACTION ITEM: Finance Report acceptance. 4. Council Reports. 5. Mayor's Comments. 6. Executive Session pursuant to Idaho Code, Section 74-206, Subsection (c) for the purpose of discussing the acquisition of or an interest in real property not owned by a public agency. 7. Adjournment. Next Regular City Council Meeting is on Monday,June 1, 2020 at 7:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.cityofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion. Page 2 of 2 BOOK 61 PAGE 57 REGULAR MEETING Monday,May 18,2020 7:00 P.M. ZOOM MEETING The Mayor reported that the City Council Members were participating in tonight's meeting via Zoom and the meeting is being streamed via the internet for the public to view. Brent Orton, Public Works Director, provided the invocation. The Mayor led in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present; Pollard (via Zoom), McGee (via Zoom), Allgood (via Zoom), Wagoner (via Zoom), Hopper (via Zoom), and Callsen(via Zoom). CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS None. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: [All Consent Calendar items are considered action items] 1. Approve the minutes of the Regularly Scheduled City Council Meeting held on May 4 2020, the City Council Budget Workshop held on May 5,2020, and the Special City Council Meeting held on May 8,2020;and the Caldwell Housing Authority Meetings held January—April,2020; 2. Approve request from the Canyon County Republican Party for a waiver of the Caldwell Train Depot Plaza rental fee in the amount of$150 for a mandated meeting to be held at the site on June 9, 2020; 3. Approve Resolution No. 133-20 ratifying the execution of the Memorandum of Understanding with Southwest District Health for the purpose of securing space and associated equipment from the City of Caldwell in the event of a public health emergency; 4. Approve request to appoint Mayor Garret L.Nancolas as the Voting Delegate and Council President Mike Pollard as the Alternate Voting Delegate for the Association of Idaho Cities Annual Business Meeting. 5. Approve Resolution No. 134-20 accepting the Dedication of sewer, water,pressure irrigation, storm drain and street light facilities from Windsor Creek Properties, LLC for the Windsor Creek East Subdivision Phase No.5; 6. Approve Resolution No. 135-20 accepting the Easement for sanitary sewer, domestic water and pressure irrigation mainlines from Windsor Creek Properties, LLC for the Windsor Creek East Subdivision Phase No. 5; 7. Approve Resolution No. 136-20 authorizing the acceptance of a Warranty Deed for 1.85 acres occupied by a house and shop from Gerald and Gail Crownover at 3811 Crown Street pursuant to the Purchase and Sale Agreement authorized by the Caldwell City Council (Resolution No. 43-20) and authorize the payment relocation benefit expenses in accordance with the Uniform Relocation Act for property acquisition from federal funding to be reimbursed by the Caldwell Urban Renewal Agency pursuant to Resolution 2020-18, 8. Approve Resolution No. 137-20 ratifying the purchase of 4 EEE Lagoon mixers and a NEMA 4X control panel for the City of Caldwell Wastewater Treatment Plant from Environmental Equipment Engineering,Inc.in the amount of$87,638.00 for use by the Wastewater Treatment Plant; 9. Approve Resolution No. 138-20 authorizing Master Agreement Terms and Conditions for future water engineering task orders with HDR Engineering, Inc. 10. Approve Resolution No. 139-20 accepting a Warranty Deed for 40-feet of frontage along Marble Front Road from Curtis Tyler Long and April L. Long for the purpose of future development and approve the Purchase Agreement for said property in the amount of$12,400.00; 11. Approve Resolution No. 140-20 accepting an Easement for domestic water main lines, sanitary sewer main lines and pressure irrigation main lines from Sienna Hills Development Corporation for Sienna Hills Subdivision Phase No.9; 12. Approve Resolution No. 141-20 authorizing the execution of a Services Agreement with the YMCA for services associated with the Youth Forum to be held on September 16, 2020 at The College of Idaho under the direction of the Youth Master Plan Committee; 13. Approve Resolution No. 142-20 accepting a Warranty Deed from HFLP LLC for frontage property associated with future right-of-way development along US Highway 20/26; 14. Approve Resolution No. 143-20 authorizing the execution of the Community Development Block Grant-CV Homelessness Prevention Subrecipient agreement with Advocates Against Family Violence in the amount of$50,000 to assist with providing housing and/or utilities for low-moderate income Caldwell residents that have been directly affected by the COVID-19 crisis; BOOK 61 • PAGE 58 15. Approve Addendum to Resolution No. 104-20 authorizing the execution of the 2019 Community Development Block Grant Award Agreement Addendum directing the City of Caldwell Finance Department to provide additional homebuyer assistance funding for multiple homebuyers in the amount of$35.000.00; 16. Approve Addendum to Resolution No. 57-20 authorizing the execution of the AAFV Homelessness Prevention Subrecipient Agreement Addendum in the amount of$14,000.00 for administering Year 2019 Community Development Block Grant funds for rental and utility assistance to Caldwell residents; 17. Approve Resolution No. 144-20 accepting the Award of Bid to Ideal Demolition Services,Inc.in the amount of$12,500.00 for the demolition of the existing structure located at 119 South Kimball Avenue; 18. Approve Resolution No. 145-20 and authorize the ratification of the Rebound Idaho Plan that follows guidelines set by CDC as well as those orders outlined by Governor Little,allowing the City of Caldwell to safely reopen services and put forth a plan to help prevent the spread of COVID-19 with an effective date of May 1,2020; 19. Approve Resolution No. 146-20 authorizing the City Engineer to execute Task Order No. 5 Hydraulic Modeling for Indian Creek at Ustick Road with Bowen Collins&associates,Inc; 20. Approve Resolution No. 147-20 authorizing the submission of the 2020 Coronavirus Emergency Supplemental Fund Grant application from the Department of Justice, Bureau of Justice Assistance Division, in the amount of$69,030.00. MOVED by Pollard,SECONDED by McGee to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, McGee, Allgood, Wagoner, Hopper, and Callsen. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED OLD BUSINESS (ACTION ITEM: CONTINUED FROM FEBRUARY 18, 2020 PUBLIC HEARING [QUASI- JUDICIAL]: CASE NO. ANN-19-14/SUB-19P-08: A REQUEST BY TRILOGY IDAHO, LLC AND KENT BROWN TO ANNEX 34.7 ACRES, MORE OR LESS, WITH AN R-2 [(MEDIUM DENSITY RESIDENTIAL] ZONING DESIGNATION WITH AN ANNEXATION AGREEMENT, AND FOR PRELIMINARY PLAT APPROVAL OF MARBLEFRONT WEST SUBDIVISION, A PROPOSED DEVELOPMENT OF 132 RESIDENTIAL LOTS AND 16 COMMON LOTS. THE SUBJECT PROPERTY IS LOCATED ON THE SOUTH SIDE OF MARBLE FRONT ROAD, APPROXIMATELY 1600 FEET EAST OF THE INTERSECTION OF AVIATION WAY AND MARBLE FRONT ROAD, IN CALDWELL, IDAHO [PARCEL #: 835279000001) MOVED by Callsen, SECONDED by Allgood to continue this item and the accompanying Ordinance No.3246 to the next Regularly Scheduled City Council Meeting to be held on June 1,2020. MOTION CARRIED (ACTION ITEM: CONTINUED FROM FEBRUARY 18, 2020 CONSIDER BILL NO. 54 [ORDINANCE NO. 3246] FOR CASE NO. ANN-19-14 (MARBLEFRONT WEST ANNEXATION) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION. By previous motion,this item was continued to the next Regularly Scheduled City Council Meeting to be held on June 1,2020. NEW BUSINESS: (ACTION ITEM: CONSIDER BILL NO. 21 [ORDINANCE NO. 3278] TO ANNEX WINDSOR CREEK EAST SUBDIVISION PHASE NO. 5 INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) Brent Orton, 621 Cleveland Blvd., presented the staff report. He noted that the action was voluntary by the property owner. The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON, COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES;AND PROVIDING AN EFFECTIVE DATE. BOOK 61 PAGE 59 MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 21 (Ordinance 3278)on its first reading by title only. Roll call vote: Those voting yes: Pollard, McGee, Allgood, Wagoner, Hopper, and Callsen. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED MOVED by Pollard, SECONDED by Allgood to sponsor Bill No. 21 (Ordinance 3278)and move for its passage. Roll call vote: Those voting yes: Pollard, McGee, Allgood, Wagoner, Hopper, and Callsen. Those voting no:none. Absent and/or not voting: none. MOTION CARRIED (ACTION ITEM: APPRORESOLUTION NO. 150-20 AUTHORIZING THE EXECUTION OF AN OPTION AGREEMENT WITH WELLCO LAND COMPANY, LLC FOR PROPERTY KNOWN AS 204 NORTH KIMBALL[PARCEL#R0504200000[) Mark Hilty,City Attorney at 1303 12t Avenue Road,Nampa,presented the staff report. He noted that the Option Agreement for property located on the corner of Kimball/Blaine was recently approved by the Urban Renewal Agency. The Albany Street parcel being considered tonight is another property owned by Wellco Land Company, LLC and is located outside of the Urban Renewal Agency's boundary. The option period continues until February 2021 with availability to extend, if necessary. Mr. Wells currently is in the process of mitigating environmental issues at the site prior to the City's acquisition of the parcel. The purchase price of$10,000 would cover the cost of the parcel being environmentally mitigated by Mr. Wells. He noted there is possibly for a minimal change to the Option Agreement after research is complete on the parcel ownership as stated on the recorded deed. The Mayor read the resolution by title only: APPROVE RESOLUTION AUTHORIZING THE EXECUTION OF AN OPTION AGREEMENT WITH WELLCO LAND COMPANY, LLC FOR PROPERTY KNOWN AS 204 NORTH KIMBALL. MOVED by Hopper, SECONDED by McGee to approve Resolution No. 150-20, for the execution of an Option Agreement with Wellco Land Company, LLC as presented. Roll call vote: Those voting yes: Hopper, Callsen, Pollard, McGee, Allgood, and Wagoner. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of$756,088.86 for the period ending May 12, 2020, a net payroll of$371,370.29 for the pay period ending April 25,2020. MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of$756,088.86 by check numbers 145551 through 145844 and payroll in the amount of$371,370.29 represented by check numbers 34550 through 34568 and direct deposits be accepted, payments approved and vouchers filed in the office of the City Clerk. Roll call vote: Those voting yes: Pollard, McGee Allgood, Wagoner, Hopper and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (COUNCIL COMMENTS) No comments. (MAYOR'S COMMENTS) The Mayor reported that tomorrow is the last day to request a ballot for the upcoming primary election. The Rebound Idaho City of Caldwell Action Plan was approved tonight under the Consent Calendar(Item #18). He noted that the Caldwell Municipal Swimming Pool is scheduled to open on June 13, 2020. Southwest District Health issued a set of guidelines regarding protocols for public pools today, which will be reviewed by staff. The July 4th firework display event is scheduled to take place at Brother's Park. Social distancing guidelines will be followed. No final determination has been made concerning the July 4th parade. The City Council Budget workshop session will be held on tomorrow evening, May 19t at 6:00 p.m. in the Caldwell Police Department Community Room. BOOK 61 PAGE 60 (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (C) FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF OR AN IN!EREST IN REAL PROPERTY NOT OWNED BY A PUBLIC AGENCY) MOVED by Pollard, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code, Section 74-206, Subsection (c) for the purpose of discussing the acquisition of or an interest in real property not owned by a public agency at 7:20 p.m. Roll call vote: Those voting yes: Pollard, McGee Allgood, Wagoner, Hopper and Callsen. Those voting no:none. Absent and/or not voting: none. MOTION CARRIED The Mayor reported that no decisions were made or action taken within the Executive Session. (ADJOURNMENT) MOVED by Hopper,SECONDED by Pollard to adjourn at 7:59 p.m. MOTION CARRIED APPROVED AS written THIS 1St DAY OF June .2020. A id it 1. . May. , Councilperson Cou p; • i Va.._ I *L �� Copa. f,, / 'ounc',,�- son1 / �i l , Counci person f I Councilperson ATTEST: •.s� OF CAL�•.,s. ii t �,` City Clerk 1 •GoltP0/4 •. , • IAN • 5 f1_ • :' , _ 1),, • O p '•.;890 •.•'•Q� • �UNri(• ,,,