Loading...
HomeMy WebLinkAboutURA RES 2020-26RESOLUTION NO. 2(j2-()- 2(0 A RESOLUTION OF THE URBAN RENEWAL AGENCY OF THE CITY OF CALDWELL, IDAHO to ratify the costs associated with a National Environmental Policy Act (NEPA) Evaluation performed on the Crownover 1.85 Acre Property Acquisition considered at the April 27, 2020 Board Meeting. BE IT HEREBY RESOLVED by the Urban Renewal Agency of the City of Caldwell, Idaho, to ratify the costs to have JUB Engineers perform a NEPA evaluation of the 1.85 Acre Parcel that was purchased from Crownovers after the completion of said study. This Request was inadvertently overlooked until the invoice for the work arrived. Notable to the record is the fact that this study was completed before closing was possible. FURTHER to approve that certain "AGREEMENT FOR PROFESSIONAL SERVICES" which is attached hereto and made a part hereof as if set forth in full. PASSED BY THE URBAN RENEWAL BOARD this 7h day of June, 2020. APPROVED BY THE CHAIRMAN this 7°i day of June, 2020. ATTEST: ►�►1. Approved THE URBAN RENEWAL AGENCY OF THE CITY OF CALDWELL Meeting Date 7 June 12020 AGENDAITEM INFORMATION SUBJECT Ratify the agreement and expenses associated with the performance of a National Environmental Policy Act (NEPA) evaluation for the purchase of the Crownover 1.85 Acres that was completed by the Urban Renewal Board at their April 27, 2020 Meeting. Department Submittals X to Initials mark Finance CDBG Clerk City Attorney Human Resources Planning & Zoning Fire Department Police Department Public Works X Street Department Water Department W WTP Engineering Mapping COST IMPACT: $12,750 Parks and Recreation FUNDING SOURCE: URA Airport Information Systems TIMELINE: Work is already complete Golf Course OTHER: Building, X Caldwell Events Center SUMMARY STATEMENT.• The Urban Renewal District of the City of Caldwell completed the purchase of the Crownover property at their meeting on April 27, 2020. This action seeks ratification by the Board on NEPA analysis that was necessary before closing. The work was commissioned by the City of Caldwell who engaged JUB Engineers for the task once an agreement had been reached with the Crownovers. The task order for this work was intended for presentation to the City Council and Urban Renewal Boards at that time, but was overlooked. This error was discovered at the time the bill arrived for the work. RECOMMENDED ACTION: The Public Works Director has reviewed the attached documents and recommends that this expense be ratified and approved by the Board. l" ( �B % J -U -B ENGINEERS, Inc. 'ro" AGREEMENT FOR PROFESSIONAL SERVICES J -U -B Project No.: 10 -20- J -U -B Project Manager: T. Epler This Agreement entered into and effective this _ day of Decrinebed 2019. between CITY OF CALDWELL. IDAHO, hereinafter referred to as the "CLIENT' and J -U -B ENGINEERS, Inc., an Idaho corporation, hereinafter referred to as "J -U -B". WITNESSETH: WHEREAS the CLIENT intends to: Complete Environmental Evaluation of Crownover Propery hereinafter referred to as the "Project". The Services to be performed by J -U -B are hereinafter referred to as the "Services." NOW, THEREFORE, the CLIENT and J -U -B, in consideration of their mutual covenants herein, agree as set forth below: CLIENT INFORMATION AND RESPONSIBILITIES The CLIENT will provide to J -U -B all criteria and full information as to CLIENT's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards, rules and laws which CLIENT or others will require to be included in the drawings and specifications, and upon which J -U -B can rely for completeness and accuracy. The CLIENT will furnish to J -U -B all data, documents, and other items in CLIENT's possession, or reasonably obtainable by CLIENT, including, without limitation: 1) borings, probings and subsurface explorations, hydrographic surveys, laboratory tests and inspections of samples, materials and equipment; 2) appropriate professional interpretations of all of the foregoing; 3) environmental assessment and impact statements;.4)surveys of record, property descriptions, zoning, deeds and other land use restrictions, rules and laws; and 5) other special data or consultations, all of which J -U -B may use and rely upon in performing Services under this Agreement. The CLIENT will obtain, arrange and pay for all advertisements for bids, permits and licenses, and similar fees and charges required by authorities, and provide all land, easements, rights -of -ways and access necessary for J -U -B's Services and the Project. In addition, the CLIENT will furnish to J -U -B those items described in Attachment 1. PROJECT REPRESENTATIVES The CLIENT and J -U -B hereby designate their authorized representatives to act on their behalf with respect to the Services and responsibilities under this Agreement. The following designated representatives are authorized to receive notices, transmit information, and make decisions regarding the Project and Services on behalf of their respective parties, except as expressly limited herein. These representatives are not authorized to alter or modify the TERMS AND CONDITIONS of this Agreement. For the CLIENT: For J -U -B: Name Brent Orton, P.E. Work telephone 208 455 4734 Address 621 Cleveland Boulevard Home/cell phone Caldwell, Idaho FAX telephone 83606 E-mail address Name Toby Epler, P.E. Work telephone Address 250 S. Beechwood Ave., Suite 201 Cell phone Boise, Idaho FAX telephone 208 455 3012 borton@citVcifcoldwall.org 208 376 7330 83709 E-mail address tepier@jub.com In the event any changes are made to the authorized representatives or other information listed above, the CLIENT and J -U -B agree to fumish each other timely, written notice of such changes. Page 1 of 4 SERVICES TO BE PERFORMED BY J -U -B ("Services") J -U -B will perform the Services described in Attachment 1 in a manner consistent with the applicable standard of care. J -U -B's services shall be limited to those expressly set forth therein, and J -U -B shall have no other obligations, duties, or responsibilities for the Project except as provided in this Agreement. SCHEDULE OF SERVICES TO BE PERFORMED J -U -B will perform said Services in accordance with the schedule described in Attachment 1 in a manner consistent with the applicable standard of care. This schedule shall be equitably adjusted as the Project progresses, allowing for changes in scope, character or size of the Project requested by the CLIENT or for delays or other causes beyond J -U -B's control. BASIS OF FEE The CLIENT will pay J -U -B for their Services and reimbursable expenses as described in Attachment 1. A ten percent administrative fee will be applied to sub -consultant invoices. Other work that J -U -B performs in relation to the Project at the written request or acquiescence of the CLIENT, which are not defined as Services, shall be considered "Additional Services" and subject to the express terms and conditions of this Agreement. Unless otherwise agreed, the CLIENT will pay J -U -B for Additional Services on a time and materials basis. Resetting of survey and/or construction stakes shall constitute Additional Services. File Folder Title: Remarks: N/A The Notice to Proceed, by the CLIENT, verbal or written, or execution of the Agreement shall constitute acceptance of the terms of this Agreement. THE TERMS AND CONDITIONS ON PAGES 3 AND 4, INCLUDING RISK ALLOCATION, ARE PART OF THIS AGREEMENT. THE CLIENT AGREES TO SAID TERMS AND CONDITIONS FOR ALL SERVICES AND ADDITIONAL SERVICES. Special Provisions that modify these TERMS AND CONDITIONS, if any, are included in Attachment 2. All other modifications to these terms and conditions must be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. These parties represent and acknowledge that they have authority to execute this Agreement. CLIENT: CITY OF CALDWELL, IDAHO 411 Blaine Street Caldwell, ID 83606 CITY / STATE / ZIP CODE BY (Signature) NAME / TITLE BY (Signature) ADDITIONAL NAME / TITLE DISTRIBUTION: Accounting; Project File; CLIENT Page 2 of 4 J -U -B ENGINEERS, Inc.: 250 S. Beechwood Ave., Suite 201 Boise, Idaho 83716 CITY!CODE 7 B SigaaTii Toby J. Epler, P.E. NAME/TITLE Applicable ® Attachment 1 — Scope of Services, Attachments or Schedule, and Basis of Fee Exhibits to this Agreement are Attachment 2 — Special Provisions indicated as ❑ Standard Exhibit A — Construction marked. Phase Services REV: 1/19 J -U -B ENGINEERS, Inc. TERMS AND CONDITIONS GENERAL All J -U -B Services shall be covered by this Agreement. The Services will be performed in accordance with the care and skill ordinarily used by members of the subject profession practicing under like circumstances at the same time and in the same locality. J -U -B MAKES NO WARRANTY EITHER EXPRESS OR IMPLIED ON BEHALF OF IT OR OTHERS. Nothing herein shall create a fiduciary duty between the parties. The CLIENT acknowledges and agrees that requirements governing the Project may be ambiguous and otherwise subject to various and possibly contradictory interpretations and J -U -B is, therefore, only responsible to use its reasonable professional efforts and judgment to interpret such requirements. Accordingly, CLIENT should prepare and plan for clarifications or modifications which may impact both the cost and schedule of the Project. J -U -B shall not be responsible for acts or omissions of any other party involved in the Project, including but not limited to the following: the failure of CLIENT or a third patty to follow J -U -B's recommendations; the means, methods, techniques, sequences or procedures of construction; safety programs and precautions selected by third parties; compliance by CLIENT or third parties with laws, rules, regulations, ordinances, codes, orders or authority; and delays caused by CLIENT or third parties;. CLIENT, therefore, releases and shall indemnify, defend and hold J -U -B harmless from the acts, errors, or omissions of CLIENT or third parties involved in the Project. J -U -B shall not be required to execute any documents, no matter by whom requested, that would result in J -U -B's having to certify, guarantee or warrant the existence of conditions. CLIENT acknowledges that subsurface conditions can vary widely between adjacent samples and test points, and therefore J -U -B makes no warranty or other representation regarding soil Investigations and characterization of subsurface conditions for the Project. Any sales tax or other tax on the Services rendered under this Agreement, additional costs due to changes in regulation, and fees for credit card payment transactions shall be paid by the CLIENT. CLIENT grants J -U -B and its subsidiaries the unrestricted dght to take, use, and publish images, or edited images, of the project site and workers for J -U -B's purposes including, but not limited to, website, intranet, and marketing. This right shall survive the termination of this Agreement. REUSE'OF DOCUMENTS Documents that may be relied upon by CLIENT as instruments of service under this Agreement are limited to the printed copies (also known as hard copies) that are signed or sealed by J -U -B (including non -vector PDF facsimiles thereof). All printed materials or other communication or information ("Documents') that may be prepared or furnished by J -U -B pursuant to this Agreement are instruments of service with respect to the Project. J -U -B grants CLIENT a limited license to use the Documents on the Project subject to receipt by J -U -B of full payment for all Services related to preparation of the Documents. Although CLIENT may make and retain copies of Documents for reference, J -U -B shall retain all common law, statutory and other reserved rights, including the copyright thereto, and the same shall not be reused on this Project or any other Project without J -U -B's prior written consent. Submission or distribution of Documents to meet regulatory or permitting requirements, or for similar purposes, in connection with the Project, including but not limited to distribution to contractors or subcontractors for the performance of their work, is not to be construed as publication adversely affecting the reserved rights of J -U -B. Any reuse without written consent by J -U -B, or without verification or adoption by J -U -B for the specific purpose intended by the reuse, will be at CLIENT's sole risk and without liability or legal exposure to J -U -B. The CLIENT shall release, defend, indemnify, and hold J -U -B harmless from any claims, damages, actions or causes of action, losses, and expenses, Including reasonable attorneys' and expert fees, arising out of or resulting from such reuse. CONSTRUCTION PHASE SERVICES It is understood and agreed that J -U -B does not have control over, and neither the professional activities of J -U -B nor the presence of J -U -B at the Project Site shall give, J -U -B control over contractor(s) work nor shall J -U -B have authority over or responsibility for the means, methods, techniques, sequences or :procedures of construction selected by contractor(s), for safety precautions and programs incident to the work of the contractor(s) or for any failure of coniractor(s) to comply with laws, rules, regulations, ordinances, [odes or orders applicable to contrActor(s) furnishing and performing their work or providing any health -and safety precautions required by any regulatory agencies. Accordingly, J -U -B does not guarantee or warrant the performance of the construction contracts by contractor(s), nor assume responsibility of contractor(s)' failure to furnish and perform their work in accordance with the Contract Documents. The CLIENT agrees that the general contractor shall be solely responsible for jobsite safety, and CLIENT agrees that this intent shall be set forth in the CLIENTS contract with the general contractor. The CLIENT also agrees that the CLIENT, J -U -B, and J -U -B's subconsultants shall be indemnified by the general contractor in the event of general contractor's failure to assure jobsite safety and shall be made additional insureds under the general contractor's policies of general liability insurance. If Standard Exhibit A — Construction Phase Services is attached, the additional terms contained therein apply to this Agreement. OPINIONS OF COST AND PROJECT FINANCIAL INFORMATION CLIENT understands that J -U -B has no control over the cost of labor, materials, equipment or services furnished by others, the contractor(s)' methods of determining prices, nor bidding or market conditions. J -U -B's opinions of probable Project costs and construction, if any, are to be made on the basis of J -U -B's experience, and represent J -U -B's best judgment as a professional engineer, familiar with the construction industry. CLIENT understands and acknowledges that J -U -B cannot and does not guarantee that proposals, bids or actual Project or construction costs will not vary from opinions of probable cost prepared by J -U -B. J -U -B's Services to modify the Project to bring the construction, costs within any limitation established by the CLIENT will be considered Additional Services and paid for as such by the CLIENT in accordance with the terms herein. CLIENT agrees that J -U -B is not acting as a financial advisor to the CLIENT and does not owe CLIENT or any third party a fiduciary duty pursuant to Section 15B of the Exchange Act with respect to J -U -B's professional Services. J -U -B will not give advice or make specific recommendations regarding municipal securities or investments and is therefore exempt from, registration with the SEC under the municipal advisors rule. CLIENT agrees to retain a registered financial municipal advisor as appropriate for Project financing and implementation. TIMES OF PAYMENTS J -U -B shall submit monthly statements for Services rendered and for expenses incurred, which statements are due on presentation. CLIENT shall make prompt monthly payments. If CLIENT fails to make any payment in full within thirty (30) days after receipt of J -U -B's statement, the amounts due J -U -B will accrue interest at the rate of 1% per month from said thirtieth day or at the maximum interest rate allowed by law, whichever is less. If the CLIENT fails to make payments when due or otherwise is in breach of this Agreement, J -U -B may suspend performance of Services upon five (5) days' notice to the CLIENT. J -U -B shall have no liability whatsoever to the CLIENT for any costs or damages as a result of such suspension caused by anybreach of the Agreement by the CLIENT. Upon cure of breach or payment in full by the CLIENT within thirty (30) days of the date breach occurred or payment is due, J -U -B shall resume Services under the Agreement, and the time schedule and compensation shall be equitably adjusted to compensate for the period of suspension, plus any other reasonable time and expense necessary for J -U -B to resume performance. If the CLI ENT fails to make payment as provided herein and cure any other breach of this;Agreement within thirty (30) days after suspension of Services, such failure shall constitute a material breach of this Agreement and shall be cause for termination of this Agreement by J -U -B. CLIENT shall promptly review J -U -B's invoices and shall notify J -U -B in writing of any dispute with said invoice, or portion thereof, within thirty (30),days of receipt. Failure to provide notice to J -U -B of any dispute as required herein shall constitute a waiver of any such dispute. CLIENT shall pay all undisputed portions of such invoice as required by this Agreement. Client shall not withhold any payment or portion thereof as an offset to any current or prospective claim. Page 3 of 4 TERMINATION The obligation to provide further Services under the Agreement may be terminated by either party upon thirty (30) days' written notice. If this Agreement is terminated by either party, J -U -B will be paid for Services and Additional Services rendered and for expenses incurred. In addition to any other remedies at law or equity, if the Agreement is terminated by the CLIENT for reasons other than J -U -B's material breach of this Agreement, or is terminated by J -U -B for CLIENTS material breach of this Agreement, J -U -B shall be paid a termination fee which shall include: the cost and expense J -U -B incurs in withdrawing its labor and resources from the Project, the costs and expense incurred by J -U -B to obtain and engage in a new Project with the labor and resources withdrawn from the Project, and the lost profit on the remainder of the work. RISK ALLOCATION In recognition and equitable allocation of relative risks and benefits of the Project, CLIENT limits the total aggregate liability of J -U -B and its employees and consultants, whether in tort or in contract, for any cause of action, as follows: 1) for insured liabilities, to the amount of insurance then available to fund any settlement , award, or verdict, or 2) if no such insurance coverage is held or available with respect to the cause of action, twenty five thousand dollars ($25,000.00) or one hundred percent (100%) of the fee paid to J -U -B under this Agreement, whichever is less. J -U -B shall provide certificates evidencing insurance coverage at the request of the CLIENT. For purposes of this section, attorney fees, expert fees and other costs incurred by J -U -B, its employees, consultants, insurance carriers in the defense of such claim shall be included in calculating the total aggregate liability. The CLIENT agrees that J -U -B is not responsible fordamages arising directly or indirectly from any delays for causes beyond J -U -B's control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; emergencies or acts of God; failure of any government agency or other third party to act in a timely manner; failure of performance by the CLIENT or the CLIENT's contractors or consultants; or discovery of any hazardous substance or differing site conditions. In addition, if the delays resulting from any such causes increase the cost or time required by J -U -B to perform its Services in an orderly and efficient manner, J -U -B shall be entitled to an equitable adjustment in schedule and compensation. Notwithstanding any other provision contained within this Agreement, nothing shall be construed so as to void, vitiate, or adversely affect any insurance coverage held by either party to this Agreement. The CLIENT further agrees that, to the fullest extent permitted by law, no shareholder, officer, director, or employee of J -U -B shall have personal liability under this Agreement, or for any matter in connection with the professional services provided in connection with the Project. Neither CLIENT nor J -U -B shall be responsible for incidental, indirect, or consequential damages. HAZARDOUS WASTE, ASBESTOS, AND TOXIC MATERIALS The CLIENT agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless J -U -B, its officers, employees, successors, partners, heirs and assigns (collectively, J -U -B) from and against any and all claims, suits, demands, liabilities, losses, damages or costs, including reasonable attorneys' fees and defense costs arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous or toxic substances, products or materials that exist on, about or adjacent to the Project location, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause of action, except for the sole negligence or willful misconduct of J -U -B. RIGHT OF ENTRY The CLIENT shall provide J -U -B adequate and timely access to all property reasonably necessary to the performance of J -U -B and Its subconsultant's services. The CLIENT understands that use of testing or other equipment may unavoidably cause some damage, the correction of which, or compensation for, is expressly disclaimed by J -U -B. Any such costs incurred are CLIENT's sole responsibility. MEDIATION BEFORE LITIGATION Any and all disputes arising out of or related to the Agreement, except for the payment of J -U -B's fees, shall be submitted to nonbinding mediation before a mutually -acceptable mediator as a condition precedent to litigation or other binding adjudicative procedure unless the parties mutually agree otherwise. The CLIENT further agrees to include a similar mediation provision in all agreements with independent contractors, consultants, subcontractors, subconsultants, suppliers and fabricators on the Project, thereby providing for mediation as the primary method for dispute resolution among all the parties involved in the Project. In the event the parties are unable to agree on a mediator, said mediator shall be appointed by a court of competent jurisdiction or, if not possible, the American Arbitration Association. If a dispute relates to, or is the subject of a lien arising out of J -U -B's Services, J -U -B or its subconsultants may proceed in accordance with applicable law to comply with the lien notice and filing deadlines prior to submission of the matter by mediation. LIMITATION PERIODS For statutes of limitation or repose purposes, any and all CLIENT claims shall be deemed to have accrued no later than the date of substantial completion of J -U -B's Services. LEGAL FEES For any action arising out of or relating to this Agreement, the Services, or the Project, each party shall bear its own attorneys fees and costs. SURVIVAL All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. EXTENT OF AGREEMENT In entering into this Agreement, neither party has relied upon any statement, estimate, forecast, projection, representation, warranty, action, or agreement of the other party except for those expressly contained in this Agreement. CLIENT shall include a similar provision in its contracts with any contractor, subcontractor, or consultant stating that any such contractor, subcontractor, or consultant is not relying upon any statement, estimate, forecast, projection, representation, warranty, action, or agreement of J -U -B when entering into its agreement with CLIENT. This Agreement represents the entire and integrated agreement between the CLIENT and J -U -B and supersedes all prior negotiations, representations or agreements, either written or oral. The Agreement may be amended only by written instrument signed by both CLIENT and J -U -B. In the event any provision herein or portion thereof is invalid or unenforceable, the remaining provisions shall remain valid and enforceable. Waiver or a breach of any provision is not a waiver of a subsequent breach of the same of any other provision. SUCCESSORS AND ASSIGNS Neither party shall assign, sublet, or transfer any rights or interest (including, without limitation, moneys that are due or may become due) or claims under this Agreement without the prior, express, written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated in any written consent to an assignment, no assignment will release the assignor from any obligations under this Agreement. No third party beneficiary rights are intended or created under this Agreement, nor does this Agreement create any cause of action in favor of any third party hereto. J -U -B's Services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entityshall have any claim against J -U -B because of this Agreement or the performance or nonperformance of Services hereunder. In the event of such third party claim, CLIENT agrees to indemnify and hold J -U -B harmless from the same. The CLIENT agrees to require a similar provision in all contracts with contractors, subcontractors, consultants, vendors and other entities involved in the Project to carry out the intent of this provision to make express to third parties that they are not third party beneficiaries. CONTROLLING LAW, JURISDICTION, AND VENUE This Agreement shall be Interpreted and enforced in and according to the laws of the state in which the Project is primarily located. Venue of any dispute resolution process arising out of or related to this Agreement shall be in the state in which the Project is primarily located and subject to the exclusive jurisdiction of said state. Page 4 of 4 1�1 J•1I•11 6NOINKERs, INC. J -U -B ENGINEERS, Inc. AGREEMENT FOR PROFESSIONAL SERVICES Attachment 1 — Scope of Services, Basis of Fee, and Schedule PROJECT NAME: Caldwell- Crownover Property Environmental Evaluation CLIENT: City of Caldwell, Idaho J -U -B PROJECT NUMBER: 10 -20 -XXX CLIENT PROJECT NUMBER: N/A ATTACHMENT TO: ® AGREEMENT DATED: 12/18/2019 The referenced Agreement for Professional Services executed between J -U -B ENGINEERS, Inc. (J -U -B) and the CLIENT is amended and supplemented to include the following provisions regarding the Scope of Services, Basis of Fee, and/or Schedule: SCOPE OF SERVICES J -U -B's understanding of this project's history and CLIENT's general intent and scope of the project are described as follows: This Scope of Services is for the completion of an environmental evaluation a land acquisition at the Caldwell Industrial Airport. The proposed project includes the acquisition of approximately 1.85 acres of land from Tax Parcel # R2534400000 in Canyon County, Idaho. The project would represent a partial acquisition of the 7.14 acre property. The proposed action would also include the relocation of one residence. This scope of work includes the evaluation of existing site conditions and the preparation of an environmental evaluation document commensurate with an FAA Documented Categorical Exclusion. This work plan assumes that the environmental evaluation will be for the land acquisition and residential relocation only. A cultural resource survey, biological report, and water resource assessment will be performed for the project. This scope assumes one field visit by the environmental lead to assess site conditions. This scope of work assumes that no wetland delineation, Phase I ESA, formal or information consultation with USFWS or an open house will be required. Any work related to these items would require a contract modification. BASIS OF FEE CLIENT shall pay J -U -B for the identified Services in SCOPE OF SERVICES on a Time and Materials not to Exceed Basis. Labor Charges: $8,975.00 Expenses: $250.00 _Cultural Subconsultant: $3.525.00 Total Fees: $12,750 (Twelve Thousand Seven Hundred Fifty Dollars & Zero Cents) SCHEDULE OF SERVICES The project will be initiated upon signature of the contract. Project is estimated to be completed by February 28, 2020 subject to FAA Helena ADO and Idaho SHPO Reviewal times J -U -B Agreement for Professlonal Services Attachment 1— Scope of Services, Schedule, and Beds of Fee Page 1