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HomeMy WebLinkAboutURA RES 2020-04 RESOLUTION NO. C� C WHEREAS cooperation and partnership respecting Simplot Stadium and Wolfe Field have brought about remarkable athletic facilities that benefit local business, promote community comradeship, and support the development of principled and disciplined young adults; and, WHEREAS partners of the City of Caldwell, The College of Idaho, and Graye Wolfe have illuminated the need for continued improvement and the benefits associated therewith; and, WHEREAS Graye Wolfe with the College of Idaho has covered nearly half the entire cost of the lighting system; NOW THEREFORE,BE IT HEREBY RESOLVED by the Urban Renewal Board of the Urban Renewal Agency of the City of Caldwell, Idaho, to approve that certain Quotation for National Collegiate Athletic Association(NCAA)compliant, broadcast ready(with the addition of heads) lighting at Wolfe Field pursuant to Idaho Code 67-2807(Sourcewell Contract Number 071619-MSL)through Musco Sports Lighting,LLC as follows: Wolfe Field(Option 2:) $665,972 BE IT FURTHER RESOLVED by the Urban. Renewal Agency of the City of Caldwell to authorize and direct staff to work with the City's Partners to participate in the costs presented here in order to distribute the same and to examine funding mechanisms by which to pay for the same—Anticipating the majority of costs to be covered by the generosity of Graye Wolfe, and Impact fees, with some costs possibly arising from provision of power service, conduits, and related peripheral items to the lighting. 1 PASSED BY THE BOARD of the Urban Renewal Agency of the City of Caldwell, Idaho this I Oth day of February, 2020. I APPROVED BY THE CHAIRMAN of the Urban Renewal Agency of the City of Caldwell, Idaho this 1 Oth day of February, 2020. Approved By Chairman ATTEST: ,��` �• C>''•®M CORP ® M City Clerk/Secretary °'•°,°' 00Y®� ►b°` EMENEEMENNINEEMENEENIM Date: December 13,2019 Project: College of Idaho Baseball To: College of Idaho Caldwell,ID Ref: 15064232 Sourcewell Master Project:199030,Contract Number:071619-MSL,Expiration:08/27/2023 Category:Sports lighting with related supplies and services All purchase orders should note the following: Sourcewell purchase—contract number:071619-MSL Quotation Price—Materials Delivered to lob Site and Installation Option 1:NCAA Intercollegiate Play(No Broadcast) .........................................$638,500 Option 2:Regional with poles sized for National . .................. ........................ $665,972 Option 3:NCAA National Broadcast ..................................................................$ 756,782 Performance&Payment Bonding is not included. Use Tax is included. Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Light-Structure System with Total Light Control—TLC for LED'"'technology Guaranteed Lighting Performance-NCAA Regional and National • Guaranteed light levels of 100fc Infield/70fc Outfield and uniformity of 1.5:1 Infield/2:1 Outfield • Maintained TV Footcandles:I"Base,P Base and Home Plate Cameras 70fc/40fc • BallTrackerlm technology—targeted light,optimizing visibility of the ball in play with no glare in the players typical line-of-sight Guaranteed Lighting Performance-Intercollegiate Play • Guaranteed light levels of 70fc Infield/50fc Outfield and uniformity of 1.5:1 Infield/2:1 Outfield • Ball Tracker"technology—targeted light,optimizing visibility of the ball in play with no glare in the players typical line-of-sight System Description [Light-Structure System] • 8 Pre-cast concrete bases with integrated lightning grounding • 8 Galvanized steel poles • Factory wired and tested remote electrical component enclosures • Pole length,factory assembled wire harnesses • Factory wired poletop luminaire assemblies • Factory aimed and assembled luminaires,including BallTrackerTM luminaires • UL Listed assemblies Control Systems and Services • Control-Link° Control and Monitoring system to provide remote on/off and dimming(high/medium/low) control and performance monitoring with 24/7 customer support Operation and Warranty Services • Reduction of energy and maintenance costs by 40%to 85%over typical 150OW metal halide equipment • Product assurance and warranty program that covers materials and onsite labor,eliminating 100%of your maintenance costs for 25 years • Support from Musco's Lighting Services Team—over 170 Team members dedicated to operating and maintaining your lighting system—plus a network of 1800+contractors ©2016,2019 Musm Sports Lightlng,LLC -1- M-2168-enUS-7 IN Installation Services Provided [See attached scope of work starting on Page 3] Payment Terms Musco's Credit Department will provide payment terms. Email or fax a copy of the Purchase Order to Musco Sports Lighting, LLC: Musco Sports Lighting, LLC Attn:Amanda Hudnut Fax:800-374-6402 Email:musco.contracts@musco.com All purchase orders should note the following: Sourcewel)purchase—contract number:071619-MSL Delivery Timing 6-8 weeks for delivery of materials to the job site from the time of order,submittal approval,and confirmation of order details including voltage,phase,and pole locations. Due to the built-in custom light control per luminaire,pole locations need to be confirmed prior to production.Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: • Shipment of entire project together to one location. • 480 Volt,3 Phase electrical system requirement and to be confirmed prior to production • Structural code and wind speed=2015 IBC,115 mi/h, Exposure C, Importance Factor 1. • Owner is responsible for getting electrical power to the site,coordination with the utility,and any power company fees. • Includes supply and installation of Musco system including underground wiring and conduit,service entrance panel board,and controls by a licensed contractor. • Standard soil conditions—rock,bottomless,wet or unsuitable soil may require additional engineering,special installation methods and additional cost. • Confirmation of pole locations prior to production. • (1)Baseball Field&Bullpens,field dimensions 330'x 390'x 330' Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional details. Creighton Fuss Musco Sales Representative Musco Sports Lighting,LLC Phone: 208-616-3258 E-mail: creighton.fuss@musco.com Muscon ©2016,2019 Musco Sports Lightlng,LLC -2- M-2168-enUS-7 s e � College Of Idaho Baseball Project#15064232 Turnkey Scope of Work Customer Responsibilities: 1. Complete access to the site for construction using standard 2 wheel drive rubber tire equipment. 2. Locate existing underground utilities not covered by your local utilities.i.e.water lines,electrical lines,irrigation systems and sprinkler heads. Musco or Subcontractor will not be responsible for repairs to unmarked utilities. 3. Locate and mark field reference points per Musco supplied layout. (e.g.home plate) 4. Customer to pay for extra costs associated with foundation excavation in non-standard soils(rock,caliche,high water table, collapsing holes,etc.).Standard soils are defined as soils that can be excavated using standard earth auguring equipment. 5. Customer responsible for any necessary power company fees and requirements. 6. Provide sealed Electrical Plans.(If required) 7. Customer to provide(3)Phase 480V power delivered to a location adjacent to the ball field on the West side of Linden Road. Musco Responsibilities: 1. Provide required poles,fixtures,foundations,electrical enclosures and control cabinets. 2. Provide layout of pole locations and aiming diagram. 3. Provide Project Management as required. 4. Provide stamped foundation designs based on 2500psf soils. 5. Musco shall provide Performance and Payment Bonds in an amount equal to the total amount of bid. Musco Subcontractor Responsibilities General: 1. Provide equipment and materials to off load equipment atjobsite per scheduled delivery. 2. Provide storage containers for material,(including electrical components enclosures),as necessary and waste disposal. 3. Provide adequate security to protect Musco delivered products from theft,vandalism or damage during the installation. 4. Obtain any required permitting. 5. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked so as to avoid damage from construction equipment. Repair any such damage during construction. 6. Keep all heavy equipment off of playing fields when possible. Repair damage to grounds which exceeds that which would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of damage requiring repair. 7. Provide startup and aiming as required to provide complete and operating sports lighting system. Musco Subcontractor Responsibilities-Foundations,Poles and Fixtures: 1. Mark and confirm pole locations per the aiming drawing provided. If there are any issues,immediately notify your Musco Project Manager. 2. Provide materials and equipment to install(8)LSS foundations as specified on Layout and per the stamped foundation drawings,if applicable. 3. Remove spoils and dispose of offsite. 4. Provide materials and equipment to assemble Musco TLC-LED fixtures,electrical enclosures,poles and pole harnesses. 5. Provide equipment and materials to erect(8)dressed LSS Poles and aim utilizing the pole alignment beam. Musco Subcontractor Responsibilities-Electrical: 1. Provide materials and equipment to install new (3)Phase 480V electrical service panels as required. 2. Provide materials and equipment to install all underground conduit,wiring,pull boxes etc.and terminate wiring as required-OR-as per electrical design. 3. Provide as built drawings on completion of installation,(if required). Musco Subcontractor Responsibilities-Core Control System: 1. Provide equipment and materials to install(1)Lighting Contactor Cabinet and terminate all necessary wiring. 2. Provide a dedicated 120v 20amp controls circuit or a step down transformer for 120v control circuit if not available. 3. Provide a dedicated 20amp breaker connected to all available phases for powerline communication. 4. Check all Zones to make sure they work in both auto and manual mode. 5. Contractor will commission Control Link by contacting Control Link Central at(877-347-3319). MUSCU ©2016,2019 Musco Sports Lighting,LLC -3- M-2168-enUS-7 MEMORANDUM TO: The Urban Renewal Agency of the City of Caldwell CAL ELL Meeting Date February 10 , 2020 AGENDA ITEM INFORMATION SUBJECT Department Submittals X to Initials Approve the attached resolution accepting a price markBuilding Department competitively acquired through Sourcewell (formerly known CDBG as National Joint Powers Alliance)pursuant to Idaho Code Clerk 67-2807 in partnership with College of Idaho, Grave Wolfe, Ci Attorne and Anderson& Wood Construction. Finance Department Human Resources Planning&Zoning Fire Department Police Department Public Works X Street Department Water Department W WTP Engineering Mapping COST IMPACT. $665,972(Wolfe Field) Parks and Recreation FUNDING Graye Wolfe&College of Idaho,Caldwell Ai!port SOURCE: Parks Impact Fees,Urban Renewal Information Systems TIMELINE: Golf Course OTHER: SUMMARY STATEMENT: The College of Idaho, Grave Wolfe, and the City of Caldwell have worked for a number of years toward the placement of appropriate lighting at Wolfe Field and Simplot Stadium. Wolfe Field is aptly named after the Wolfe Family after persistent and notable financial support from Grave Wolfe, a second generation College of Idaho Alum. Reagan Rossi and Grave Wolfe have worked with Anderson&Wood Construction to participate in the process by discounting their billable expenses. Work in this process has been ongoing for more than five years. Grave Wolfe committed to cover a rough half of this amount over three years and has already contributed proportions of that sum for 2019 and 2020. For both fields, the proposed lighting meets National Collegiate Athletic Association (NCAA) standards. For Wolfe Field additional requirements for lighting are in play if the games are to be broadcast and further still if they are to be broadcast for a national event. If approved without alteration, the attached resolution would authorize an option capable of being upgraded for national broadcasts, but would forego the additional lighting heads for the same, thus preserving the opportunity without the full additional cost(this is"Option 2: on the attached quote). The quotations contain discounted labor from Anderson& Wood Construction. Participation is anticipated from both the College of Idaho and potentially from Grave Wolfe. These levels of participation are being worked out. The Public Works Director has reviewed the attached resolution and recommends approval. RECOMMENDED ACTION.• Approve the attached Resolution.