HomeMy WebLinkAbout2019-12-16 City Council Minutes Jilt
00E4
REGULAR CITY COUNCIL MEETING
AGENDA
Monday,December 16,2019
7:0f PM
INVOCATION OFFERED BY REVEREND RENAE HARDY OF THE CALDWELL VALLEY
PENTECOSTAL CHURCH.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
A. Update Report: Caldwell Veterans Council
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS]
1. Approve acceptance of the minutes of the City Council Regularly Scheduled Meeting held on
December 2,2019;the Mayor's Youth Advisory Council meeting held on November 20,2019;the
Caldwell Planning& Zoning Commission meetings held on September 10, 2019, October 8, 2019
and October 14, 2019; the City of Caldwell Design Review Commission meeting held on
September 10,2019;the Caldwell Historic Preservation Commission meetings held on August 28,
2019 and September 11, 2019; and the Caldwell Hearing Examiner meeting held on January 8,
2019;
2. Approve the Order of Decision for Case No. DAA-19-02 (Windsor Creek Amendment);
3. Approve the Order of Decision for Case No. ANN-19-13 (Ceric Annexation);
4. Approve the Order of Decision for Case No. ZON-19-04 (McDougald Rezone);
5. Approve Resolution authorizing the execution of the Memorandum of Agreement with Metro
Community Services for senior bus transportation services effective January 1, 2020;
6. Approve Resolution authorizing the execution of the First Addendum to Master Agreement
with Pioneer Irrigation District;
7. Approve Resolution authorizing the execution of the Annual Road and Street Financial Report
for 2019;
8. Approve Resolution authorizing the disposition of excess City-owned equipment from the Golf
Department;
9. Approve Resolution authorizing the disposition of excess City-owned equipment from the
Parks Department;
10. Approve Resolution authorizing the disposition of excess City-owned equipment from the
Police Department;
11. Approve Resolution authorizing the disposition of excess City-owned equipment from the IT
Department;
12. Approve Resolution authorizing the execution of the Flexible Spending Account (FSA)
Renewal Rates, Plan Summary, Plan Specifications, and the COBRA Administration Renewal
with PacficSource Administrators, Inc. with an effective date of January 1, 2020;
13. Approve Resolution authorizing the execution of the Memorandum of Understanding with
Local 1821 to modify the qualifications and pay for step-up personnel, as outlined in the
Collective Labor Agreement and Fire Department Rules and Regulations;
14. Approve Resolution accepting a scope and budget from Bowen,Collins&Associates for Water
model and pressure zone evaluation support;
15. Approve Resolution authorizing the purchase and/or acquisition of Smith ACE-ID through the
State Homeland Security Grant Program in the amount of$25,086.00 for use by the Caldwell
Fire Department;
16. Approve Resolution authorizing the purchase of a Mid-mount Boom Mower pursuant to Idaho
Code 67-2807 through Sourcewell NJPA in the amount of$65,603.00 for use by the Caldwell
Street Department;
17. Approve Resolution authorizing the execution of a Service Agreement with Materials Testing
& Inspection for special testing and inspection on the Fire Station No. 3 Project in the amount
of$22,615.00;
18. Approve Resolution accepting the Dedication of water, storm drain, pressure irrigation, and
street light facilities from Adam Ridge Properties LLC for Adams Ridge SUB Phase No. 1;
19. Approve Resolution accepting the Award of Bid for repairs to the Caldwell Public Pool
Building sewer service from ASC, Inc. in the amount of$15,650.00;
20. Approve Resolution accepting a Quitclaim Deed with Jose & Josefina Robles or future right-
of-way improvements along East Ustick Road;
Page 1 of 2
BOOK 60 PAGE 192
CALDWELL CITY COUNCIL
REGULAR MEETING
MINUTES
Monday,December 16,2019
7:00 P.M.
City Council President Dennis Callsen reported that Mayor Nancolas was unavailable to attend tonight's
City Council Meeting due to a recent surgical procedure. The Council President called the meeting to order
at 7:06 p.m. due to technical difficulties with the recording equipment. He welcomed those in attendance.
Reverend Renae Hardy of the Caldwell Valley Pentecostal Church provided the invocation. Council
President Callsen led the audience in the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Callsen,
Pollard,Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Vallivue Academy High School:
Council President Callsen acknowledged six students from Vallivue Academy who were in
attendance.
B. Update Report: Caldwell Veterans Council:
Terry Harrell, Chairman of the Caldwell Veterans Council, outlined the contents of a handout
concerning the Caldwell Veterans Memorial Hall maintenance issues, capital improvements,
finding, and current opportunities offered at the facility for veterans and their family members.
The annual operation cost is approximately$36,000 for the building.
Mr.Harrell reported that over 900 veterans have been able to meet with an on-site Veteran Service
Officer at the CVMH during this past year. This is been a great asset to the local veterans by not
having to travel to Boise to obtain veteran services or information.
Local veteran service organizations(Disabled American Veterans, Veterans of Foreign Wars, and
the American Legion) hold their monthly meetings at the CVMH. Other programs scheduled at
the facility include specialized programs in conjunction with the Veterans Court, meeting space
for Boy Scout Troop 276, Cub Scout Pack, Mentorship with Young Marines and Fleet Reserve
Sea Cadets, Alcoholics Anonymous, Idaho Job Service, Case Work Manager for employment,
education, additions, mental health, and suicide prevention' Team Rubicon; exercise classes, and
individual and group counseling offered by the Vet Center.
Council President Callsen expressed appreciation to Mr. Harrell and the members of the Caldwell
Veterans Council for their dedication to the local veterans. He also thanked Councilman Stadick
for serving as the City Council liaison on the Caldwell Veterans Council for the past four years.
AUDIENCE PARTICIPATION
John Bechtel,member of the Caldwell Veterans Council at 619 Canyon Avenue,Wilder
greeted the City Council Members and stated his appreciation for their support of the Caldwell
Veterans Memorial Hall since its inception.
CONSENT CALENDAR: [All Consent Calendar items are considered action items]
1. Approve acceptance of the minutes of the City Council Regularly Scheduled Meeting held on
December 2,2019;the Mayor's Youth Advisory Council meeting held on November 20,2019;the
Caldwell Planning&Zoning Commission meetings held on September 10,2019, October 8,2019
and October 14, 2019; the City of Caldwell Design Review Commission meeting held on
September 10,2019;the Caldwell Historic Preservation Commission meetings held on August 28,
2019 and September 11, 2019; and the Caldwell Hearing Examiner meeting held on January 8,
2019;
2. Approve the Order of Decision for Case No.DAA-19-02(Windsor Creek Amendment);
3. Approve the Order of Decision for Case No.ANN-19-13 (Ceric Annexation);
4. Approve the Order of Decision for Case No.ZON-19-04(McDougald Rezone);
5. Approve Resolution No. 324-19 authorizing the execution of the Memorandum of Agreement
with Metro Community Services for senior bus transportation services effective January 1,2020;
6. Approve Resolution No. 325-19 authorizing the execution of the First Addendum to Master
Agreement with Pioneer Irrigation District;
7. Approve Resolution No. 326-19 authorizing the execution of the Annual Road and Street
Financial Report for 2019;
BOOK 60 PAGE 194
•
Council President Callsen read the Resolution by title only:
RESOLUTION AUTHORIZING THE MAYOR AND CITY COUNCIL TO APPROVE AND ADOPT
AMENDMENTS TO THE CITY OF CALDWELL EMPLOYEE POLICY HANDBOOK WITH AN
EFFECTIVE DATE OF JANUARY 1,2020.
MOVED by Pollard, SECONDED by Hopper to approve Resolution No.341-19 as printed.
MOTION CARRIED
(ACTION ITEM: CONSIDER RESOLUTION NO. 342-19 AUTHORIZING THE APPROVAL OF
THE "STANDARD AGREEMENT AND GENERAL CONDITIONS BETWEEN OWNER AND
CONSTRUCTION MANAGER"FOR CONSTRUCTION MANAGER/GENERAL CONTRACTOR
[CMGC] SERVICES RELATING TO THE CONSTRUCTION OF FIRE STATION NO.3 BY AND
BETWEEN BENITON CONSTRUCTION AND THE CITY OF CALDWELL,ALSO INCLUDING
APPROVAL OF AMENDMENT 1 TO THE CONTRACT WITH THE GUARANTEED
MAXIMUM PRICE AS OUTLINED)
Brent Orton, Caldwell Public Works Director at 621 Cleveland Boulevard, provided the staff report. He
presented an overview of the construction approval process regarding Fire Station No. 3. The Guaranteed
Maximum Price for the project is $5,053,453, which includes design costs. He noted that basic tasks
already completed by the City in preparation for construction include water extension and rough clearing of
the site. The application for the storm water permit has been submitted by City staff as well as the creation
of a Storm Water Prevention Plan. The site is now ready for construction.
In response to questions from Council President Callsen, Chief Wendelsdorf reported that the
groundbreaking ceremony for the facility would take place in February or March of 2020.
Mr. Orton reported that the contract allows for a construction period of 365 days from the date of
execution.
Council President Callsen read Resolution No. 342-19 into the record.
BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
CALDWELL TO APPROVE THE "STANDARD AGREEMENT AND GENERAL CONDITIONS
BETWEEN OWNER AND CONSTRUCTION MANAGER" CONTRACT DATED DECEMBER 10,
2019 WHICH IS ATTACHED HERETO, FOR APPROVAL FOR CONSTRUCTION
MANAGER/GENERAL CONTRACTOR(CMGC) SERVICES RELATING TO THE CONSTRUCTION
OF FIRE STATION 3 BY AND BETWEEN BENITON CONSTRUCTION AND THE CITY OF
CALDWELL,IDAHO.
MOVED by Hopper, SECONDED by Allgood to approve Resolution No.342-19 as printed.
Roll call vote: Those voting yes: Hopper,Pollard, Stadick,Allgood,Ozuna,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
[ACTION ITEM: CONSIDER ACCEPTANCE OF THE CANVASS OF VOTES FROM THE
CANYON COUNTY BOARD OF CANVASSERS OF ELECTION (CONSOLIDATED ELECTION
HELD ON NOVEMBER 5,2019 AND THE RUNOFF ELECTION HELD ON DECEMBER 3,2019
FOR CITY COUNCIL SEATS#4,#5,#6(4-YEAR TERMS)]
Council President Dennis Callsen read the canvass of votes report into the record as provided by the
Canyon County Board of Canvassers of Election.
Canvas of votes report from the Canyon County Board of Canvassers
Four-year terms for City Council Seats#4,#5,and#6
General Election on November 5,2019
POSITION CANDIDATES TOTAL VOTES
City Council Seat#4 Chris Trakel 1,476
Jarom Wagoner 1,707
City Council Seat#5 Chris Allgood 2,890
City Council Seat#6 Evangeline Beechler 1,005
John McGee 1,291
Chuck Stadick 994
Number of registered voters 19,716
Number of ballots cast 3,363
BOOK 60 PAGE 196
Brent Orton,621 Cleveland Blvd.,presented the staff report.
In response to questions from Councilman Stadick, Mr. Orton explained that the properties have a
Nampa mailing address but are located with the Caldwell City Limits.
MOVED by Pollard, SECONDED by Callsen to waive the three reading process and consider Bill No.
66(Ordinance 3258)on its first reading by title only.
Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those
voting no:none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard, SECONDED by Hopper to sponsor Bill No. 66 (Ordinance 3258)and move for
its passage.
Roll call vote: Those voting yes: Pollard, Stadick,Allgood, Ozuna, Hopper,and Callsen. Those voting
no:none. Absent and/or not voting:none.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed,Ourrent accounts payable in
the amount of $1,672,448.65 for the period ending December 11; 2019 and a net payroll of
$406,577.68 for the pay period ending November 23,2019. '
MOVED by Allgood, SECONDED by Hopper that accounts payable in the amount of$1,672,448.65
represented by check numbers 142189 through 142597 and payroll in the amount of $406,577.68
represented by check numbers 34025 through 34046 and direet deposits be accepted, payments
approved and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Appreciation was expressed by the Council Members to Councilman Stadick and Councilwoman
Ozuna for their years of dedication and service to the City of Caldwell.
The next Regularly Scheduled City Council Meeting will be held on Monday,January 6,2020.
(MAYOR'S COMMENTS)
None.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION ]I]
FOR THE PURPOSE OF ENGAGING IN COMMUNICATIONS WITH A REPRESENTATIVE
OF THE PUBLIC AGENCY'S RISK MANAGER OR INSURANCE PROVIDER TO DISCUSS
THE ADJUSTMENT OF A PENDING CLAIM OR PREVENTION OF A CLAIM IMMINENTLY
LIKELY TO BE FILED)
MOVED by Stadick, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 74-206, Subsection(i) for the purpose of engaging in communications with a representative of the
public agency's risk manager or insurance provider to discuss the adjustment of a pending claim or
prevention of a claim imminently likely to be filed at 8:04 p.m.
Roll call vote: Those voting yes: Stadick, Allgood, Ozuna, Hopper, Callsen, and Pollard. Those voting no:
none. Absent and/or not voting: none.
MOTION CARRIED
MOVED by Callsen, SECONDED by Stadick to reconvene into Regular Session.
MOTION CARRIED
No decisions were made or action taken within the Executive Session.
(ADJOURNMENT)
MOVED by Hopper, SECONDED by Ozuna to adjourn at 8:25 p.m.
MOTION CARRIED