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Home My WebLink About2019-07-09 Budget Workshop MinutesCITY OF CALDWELL Upcoming City Council Special Meetings 2019 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 7, 2019 WORKSHOP Street Department Conference Room Budget Discussion 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP May 21, 2019 Budget Discussion Street Department Conference Room 1311 North 3,d Avenue Tuesday 6:00 p.m. WORKSHOP June 4, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP June 18, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 9, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tu"day Street D@P@141;1mf 1�' Cancelled Workshop Session on 7-23-2019 POSTED: 3-11-2019 REPOSTED: 7-10-2019 PAGE 92 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES July 9, 2019 6:00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m. at the Caldwell Street Department Conference Room. Council Members Present: Callsen, Stadick, Allgood, Ozuna, and Hopper. Absent: Pollard. Staff Members Present: Monica Jones, Mark Wendelsdorf, Steve Donahue, Jerome Mapp, Robb MacDonald. Frank Wyant, Debbie Geyer, Carol Mitchell, Brent Orton, and Alyssa Battaglia. Guests: Members of the Bike & Pathway Committee. PRESENTATION #1: HR BENEFITS REVIEW Monica Jones, HR Director, provided a summary of the employee benefit and wage proposals: • The overall increase to the wage and benefits is approximately $2,072,000 • Wages include job valuation/pay scale adjustments and 2.5% increase for general employees, 2.5% for firefighters, and 1.5% increase for police officers for approximately $366,000 • Adding 18 new positions for approximately $1,168,000 • Additional merit pay for approximately $24,500 • Update pay scale for general employees • Update pay scale by 1.5% for sworn police officers • A 4.4% increase for health contributions (family coverage will increase by $5/month) • Increase specific stop loss deductible from $100,000 to $120,000 • Dental contributions remain the same • Include a short term disability plan for approximately $59,000 (when all positions are filled) • Received proposals for benefits consulting — will interview Mercer and Murray Group. Proposals are approximately $43,000 to $45,000 • Increase PTO accruals by an additional 3 hours per month for each tier (a 1.6% to 1.7% increase) • Set a maximum cap for PTO carryover of 400 hours for all tiers PRESENTATION #2: CAPITAL AND CITY PROJECTS Carol Mitchell, Finance Director, provided spreadsheets with information concerning capital and city projects: • Ms. Mitchell noted that requests for General Fund subsidies were received from the following departments: Golf Department, Caldwell Event Center and Caldwell Police Department. • Discussion was held concerning the roof maintenance contract for City Hall roof. It was recommended that this item be included in the budget. • It was recommended that the proposed ordinance for Fund 50 be drafted for City Council's consideration. • Discussion was held concerning the dissolution process of the Urban Renewal Agency and its impact on city proj ects. • Discussion was held concerning the proposed plan to use impact fees for the construction of Fire Station 93. • Brent Orton reported on the need to appropriate funds to complete the upstairs portion of the Sweetwater Building located on 7' Avenue. • Discussion was held concerning the use of impact fees for CPD patrol vehicles. It was noted that patrol vehicles would be retained for a period of ten years and could be reassigned to other divisions within the police department within the ten-year period. • Capital Fund (Fund 50) projects were reviewed. It was recommended that IT funding allocations remain within the General Fund with departmental apportionments. Councilman Hopper recommended that $40,000 be placed in the Capital Fund for major IT purchases and the remainder be assigned to the General Fund. Carol is working with the IT Supervisor, Jose Menchaca, concerning an equipment replacement plan. • Possible URA Funding Projects: o It was recommended that the TVCC property be transferred from URA to the City of Caldwell. o It was recommended that the Kimball properties remain under the ownership of the Urban Renewal Agency for the purpose of potential future development. o Brent Orton reported that the walkways on the 61 & 71 bridges across Indian Creek be replaced with an alternate material due to inclement weather safety issues. PRESENTATION #3: FY 2020 REVENUES • Carol Mitchell distributed a handout of the proposed departmental fees: o Event Center: Fee increases o Cemetery: Fee increases o City Clerk: New fee for parking permits o Fire Department: Fee increases (over 5%) and one new fee o Planning & Zoning: Fee increases and one new fee o Police: No fee increases or new fees o Parks & Recreation: Fee increases (over 5%) and new fee 0 Curtis Park: A new rental fee of $50 per night will be requested. 1 H C•• •1 PAGE 93 o Brent Orton, Public Works Director, provided an overview of the fees for departments under the oversight of the Public Works. PRESENTATION #4: FUND BALANCE USED BY DEPARTMENTS • Carol Mitchell provided a summary of the department, which will be using fund balance. Discussion was held concerning the completion of projects through fund balance: o Robb MacDonald, City Engineer, provided an update report concerning the Mallard Park playground covering and the need for its replacement. Quotes to replace the ground cover range from $80,000 to $105,000. This is a safety issue and; therefore, has been scheduled for completion within the FY -2020. o The Luby Park frontage and parking lot updates along North Illinois are scheduled for FY -2020. PRESENTATION #5: MAYOR'S SUMMARY AND RECOMMENDATIONS • Mayor Nancolas summarized the information provided at this evening's workshop noting the cancellation of the City Council Budget Workshop on July 23, 2019. The workshop dismissed at 8:38 p.m. APPROVED AS WRITTEN THIS 50' DAY OF August 2019. — 44� ATTEST: City Clerk MMayor •,,�•p n a nye �, .• pF CAS•'•. & 01100 JAN 15 O •. ! 890