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HomeMy WebLinkAbout2019-06-18 City Council Minutes Budget Workshop w � WE' "A L D CITE" OFCALDWELL fty Council Special Meetings Upcoming Ci 2019 BUDGE,T WORKSHOPS Date/Locatibnl Time Agenda Items Tuesday 6:00 p.m. Visionin May,7,2019 WORKSHOP, Street Department ConferenceRoom BudgetDiscussion 1311 North 3,dAvenue Tuesday 6:00 p.m. WORKSHOP May 21,210,19 Budget Discussion Street Department Conference Roo 1311 North 31 Avenu 'Tuesday 6:00 p.m. WORKSHOP June 4,20,19 Budget Discussion Street Department Conference Room 1311 North 31d Avenue *00 P.M!. WORKSHOP Tuesday 61. June 18,2019 Budget Discussion Street Department Conference Room 1311 North 31dAvenue Tuesday 6:00 p.m. WORKSHOP July 9,2019 Budget Discussion, n Street De artmentr Coinferenice Roo 1311 North 31d, venu Tuesday 6:00 p.m. WORKSHOP July 23,2019 Budget Discussion n Street Diep rtru ent,Conference Roo 1311 North a 31 Avenue a POSTED,: 3-11-2011 BOOK 60 PAGE 80 CALDELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 18,2019 6:00 P.M. Mayor hlancolas opened the meeting at 6:00 p.m.at the Caldwell Street Department Conference Room.- Council Members Present: Callsen,Pollard,Stadick,Allgood,Ozuna(arrived at 6:45 p.m.),and Hopper. Staff Members Present: Monica Jones,Mark Wendelsdorf,Lacey Welt,Robb MacDonald,Frank Wyant,Debbie Geyer, Carol Mitchell,Brent Orton,and AIyssa Battaglia, PRESENTATION#1: GOLF FUND—BRETTWILLIAMS: Brett Williams provided a handout outlining a proposed refund policy for Purple Sage and Fairview Golf Courses. • Brett requested that a policy be put in place regarding refund requests and annual golf pass rollovers. He noted that currently there is no such policy to address these issues. • Eligibility for a pass roll-over or refund would be based on medical reasons as confirmed by a doctor,injury or death of the pass holder. • Requested that a twilight rate be added to the fee schedule. RECOMMENDATIONS. • All requests for transfer of the golf pass should be handled on a case-by-case basis. • Brett to move forward with placing the twilight rate on the fee schedule for CounciI's consideration. PRESENTATION#2: HUMAN RESOURCES--MONICA JONES: Salaa &BeneLit Costs:„ • There is an anticipated increase in the `orkman's Camp and healthcare premiums effective October 1,2019. • Mayor's Office: A communication specialist position has been requested by the Mayor in lieu of continuing the legislative services consultant agreement. • Mayor&Council: Proposed 5%increase will be presented by ordinance. • Finance: Accounts payable will be a new full-time position;Keri Foster will be the new CDBG specialist with a portion of her salary being paid by CDBG. Rachelle Castleberry to be promoted to Deputy Treasurer. • Engineering: Addition of two positions-Engineering Tech I and Locator. • Building Department: Addition of an Electrical Inspector • Planning&Zoning: Upgrade the part-time administrative position to full-time. • Police: Addition of four(4)officers. • Fire: Addition of three(3)firefighters. • Library: Addition of one fulltime and one part-time position. • Street&MS4: Addition of a MS4 position. • Water,Irrigation&Utility: Add a customer service position,and a pump specialist • WWTP: Add two full-time positions. Concerns by employees: Monica reported that she has met with groups of employees regarding their concerns and/or recommendations dealing with benefits. The two items repeatedly expressed by the employees: 1)Accumulative amount of PTO allowed to be rolled over,and.2)availability of a short-term disability plan provided by the employer. RECOMMEIITDA TIONS. ■ Councilman Pollard asked about offering the "Silver Sneaker" program for senior employees through the healthcare coverage options. Monica will research this request. • Monica to move forward with calculating a short-term disability plan at a rate of 66.67%of employee's salary. PRESENTATION 0: CAROL MITCHELL • Carol provided a spreadsheet outlining the revenue allocation for salary&benefit costs for FY-2020. PRESENTATION ift MAYOR NANCOLAS • Mayor Nancolas reported that a two percent(2%)raise is proposed for the Police Department employees. • The Mayor reported on the potential of having a recreation sports coordinator to promote large community sports events. He noted that such a position could be an economic tool. This position could be considered in the FY- 2021 budget. • The IT Department needs an additional position for consideration within the FY-2021 budget. CITY COUNCIL COMMENTS AND RECOMMENDATIONS • Councilman Allgood inquired about departmental B-budget proposals. Carol Mitchell reported that the City Council Budget Workshop scheduled for July 9,2019 will address all capital fund projects. E BOOK 60 PAGE 81 `['he workshop dismissed at 7-53 p.ni. APPROVED AS WRIrrEN THIS 1`1 DAY OF July __,2019. Mayor coul '11, rson, (�O U n I'soll un,ci persch'i co Jperson Councilperson Coun6ilperson ATTEST- Of' ............ it, Clerk JAN,115 ...............