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Home My WebLink About2019-06-04 CITY COUNCIL MINUTES - BUDGET WORKSHOP CALDWELL IDAHO CITY OF CALDWELL Upcoming City Council Special Meetings 2019 BUDGETS Date/t ovation Time Agenda Items Tuesday 6:00 p.m. Vdsioninp May 7,2019 WORKSHOP Street Department Conference Room Budget Discussion 1311 North 316 Avenue Tuesday 6 00 p.m. WORKSHOP May 21,2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6 00 p.m. WORKSHOP — June 4,2019 Budget Discussion Street Department Conference Room 1311 North 3id Avenue Tuesday 6:00 p.m. WORKSHOP June 18,2019 Budget Discussion Street Department Conference Room 1311 North 310 Avenue — —�__....__.—- Tuesday 6:00 p.m. WORKSHOP July 9,2019 Budget Discussion Street Department Conference Room 1311 North 31d Avenue Tuesday 6:00 P.M. WORKSHOP July 23,2019 Budget Discussion Street Department Conference Room 1311' North 3111 Avenue POSTED: 3-11-2019 BOOK 60 PAGE 72 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES June 4,2019 6.00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m.at the Caldwell Street Department Conference Room. Council Members Present: Pollard,Callsen,Allgood,Ozuna,and Hopper.Absent: Stadick Staff Members Present: Monica Jones,Debbie Geyer,Angie Point,Carol Mitchell,Robb MacDonald,Brent Orton, Alyssa Battaglia,Jerome Mapp,Devin Riley,Frank Wyant,Vinton Howell,Gordon Reed,and Dave Marston. PRESENTATION#1: INFORMATION TECHNOLOGY—JOSE MENCHACA: Jose Menchaca and Carol Mitchell provided a handout showing the capital improvement plan for Information Technology expenses. • It was recommended that a fund should be established for replacement of the server equipment and software purchases. It was reported that the maintenance associated with the downtown Wi-Fi equipment has been included within the budget for continuance of providing this service to the community. Councilman Hopper recommended that new software purchases be cloud-based for the purpose of predictable maintenance costs and security issues. Carol Mitchell reported that Information Technology expenses are currently disbursed among the departments. PRESENTATION#2: CITY CLERK—DEBBIE GEYER Debbie Geyer provided a handout outlining the budget for the City Clerk Department. • The software purchased in 2018-19 for cemetery administrative management is now in the process of being implemented. • The FY-2019-20 Budget includes the request to purchase Board/Commissions software for tracking member terms of office terms and volunteerism. In addition,the purchase of media archiving software is proposed to assist City Clerk Department in managing the website updates and social media criteria. PRESENTATION#3: POLICE DEPARTMENT Frank Wyant provided a handout outlining the budget for the Police Department. • Funding for hiring a minimum of four officers and two vehicles for new officers. • Raises to retain current officers and experience. • Additional manpower within the department to include officers,patrol,CSO,and/or a victim witness coordinator. • Looking to hire officers in August 2019 to attend September POST. • Ability to obtain a 10-33 vehicle through the federal government surplus program. This is a no-cost vehicle for SWAT usage. • Received 40,000 dispatch calls in 2018 compared to approximately 34,000 in 2017. • Looking to move a person from a sergeant position to a lieutenant designation at a cost of approximately$7,600. • Currently eight SRO positions are partially paid for by schools and one officer by ICAC. Negotiations are underway with the schools for renewal of contracts. • Approximately$22,000 is needed to complete the remodel building. The building located at 423 Blaine Street would be used for another CPD division. • Replacement vehicles are needed. The average retention of the CPD vehicles is five (5)years and then are rerouted to the CSO division for extended use. In response to questions from Councilman Pollard,the patrol officers are now using e-citations. Some forms are entirely paperless. Councilman Allgood recommended that an A-budget/B-budget method be instigated to assist with formulating a base- line budget as a long-range planning tool. PRESENTATION#4: ENGINEERINGIPARKS Robb MacDonald provided a handout outlining the budget for the Engineering Department and Parks Department. The Engineering Department: • There is an opening for a drafting position. • The Engineering Department has been restructured. o Looking to convert project engineer position to an Assistant City Engineer position. o Allow for a Tech I position due to the demand for subdivision reviews. • Proposed to replace a department truck. • Proposed to purchase GPS Data Collector for Survey. • Proposed to increase merit pay. • Plan review departmental fee adjustments. BOOK 60 PAGE 73 Parks/Forestry Department: • Parks staffing needs include: o Chemical Applicator o Senior Maintenance Worker o Seasonal Workers(currently one short out of 12) • Equipment and Machinery Needs: o Walker/Rider Mover,Aerator,Box Trailer,4-post Life,and I-ton pickup. • There have been maintenance expansions at the Railroad Parking, Sundowner Park, Linden& Smeed,and the Plaza/Downtown Streetscape. • Park improvements needing review include: Luby Park, Lions Park, Whittenberger Park, Memorial Park, Griffiths Park,Pipe Dream Park,and downtown street scape areas. • A source for potable water at the Whittenberger Dog Park is projected to be completed this year. Cemetery: • Cemetery vacant farm lease parcels need to be maintained with the goal of grass being planted in the near future. • A proposed cemetery building has been designed at an estimated cost of$300,000. The new building would comply with ADA requirements. • A new backhoe for cemetery use. RECOMMENDATION: That the proposed design of the new building at the cemetery include public space for use by families for small burial gatherings. PRESENTATION 95: PUBLIC WORKS—BRENT ORTON Brent Orton outlined a PowerPoint presentation for the Public Works Department. • Building and Mapping&Modeling o The Building Department is planning to hire a new electrical inspector. o Dave Marston is working to implement asset management data collection(Beehive System). o A technician is needed to manage all"Idaho 811"calls. o Retention of the mapping technician position is being reviewed. nSpecial Revenue Funds o Street Department "e • Projects(Limited to matching federal grants&partnership projects) • Review.ofretention and succession efforts. • Funding Limitations: New franchise agreements for promoting 5G is being reviewed. • Conduit within-the standard street sections would help facilitate growth. • Current partnership'projects were discussed. ■ Discussion was held concerning how fund balance from the Street Department has been used to complete projects. • Municipal Separate Storm Sewer(MS4) o MS4 fund will share cost of the facility culvert and bridgework. o The MS4 requirements for additional street sweeping has had a significant impact on the sweeper equipment. o Discussion was held concerning the drain transfer with the Bureau of Reclamation. RECOMMENDATION: Research could be conducted by the City Attorney concerning the potential for a "drain district." • Caldwell Industrial Airport o Priorities: safety,matching federal grants,and economic development. o FAA has reduced the number of projects they are funding. • Water Department o Valve states: Old valves are needed to be found and opened. Safety issues must be considered. o Well construction: Purple Sage and East Well 20. o 500 Lateral Project will be considered in 2020. • Wastewater Treatment o Several years of clean water,reduced costs,and minimal overflows or violations have been the result of the WWTP under the direction of the City of Caldwell rather than a professional contractor. • Street Lights o Idaho Power has contacted the City about maintaining their lights. o Lights were added to Memorial Park and the Indian Creek Plaza this past year. I300K 60 PAGE 74 PRESENTATION 05: MAYOR NANCOLAS • Mayor Nancolas reported that there will a Joint workshop held,on July I I'°''with the City Council Members and th,e Urban Renewal Commissions to discuss the dissolution plan for the URA revenue allocation area. He noted that recent legislative changes to the'URA laws would be discussed at the workshop by Alan Dornfest of the Idaho State Tax Commission. • Mayor Nancolas reported on his desire to reinstate the public relations position within his department to assist with legislative issues and special assigned projects. The workshop dismissed at 8:54 p.m. APPROVED AS WRI TEN THis 17"° DAY OF June 2019. %��J Mayor C t' crs0 Councilpers t n i e n .'C llpefsol vCounc Iperson Councilperson »*�u�•eaaa�•o• it OR Ile City Clerk 14dV y • rtp sw++reo®®a•ew®�