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Home My WebLink About2019-05-07 City Council Minutes-Budget Workshop CALDWELL IDAHO ;`f. r 44,4 CITY OF CALDWELL Upcoming City Council Special Meetings 2019 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visionin_q May 7, 2019 WORKSHOP Street Department Conference Room Budget Discussion 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP May 21, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP June 4, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP June 18, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 9, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 23, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue POSTED: 3-11-2019 BOOK 60 PAGE 54 SPECIAL MEETING BUDGET WORKSHOP MINUTES May 7,2019 6:00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m.at the Caldwell Street Department Conference Room. Council Members Present: Callsen,Stadick,Allgood,Ozuna,and Hopper.Absent: Pollard. Staff Members Present: Monica Jones,Carol Mitchell,Debbie Geyer,Robb MacDonald,Brent Orton, Alyssa Battaglia,Jerome Mapp,Steve Fultz,Frank Wyant,and Mark Wendelsdorf. PRESENTATION#1: REVIEW UTILITY BILLING DEPOSIT—BRENT ORTON Brent reported that the utility billing deposit has not been increased for over 10 years. It is proposed that the deposit be increased from $100 to $200. The Mayor provided a history of the excess amount of payment delinquencies and collection efforts prior to the activation of a utility deposit. RECOMMENDATION: That the matter be considered at an upcoming City Council Meeting. PRESENTATION#2: REVIEW OF FIRE STATION#3 SITE PLAN Fire Chief Mark Wendelsdorf presented a draft site plan for Fire Station #3. He reported that comments made by the neighbors at the public meeting have been appropriately addressed. Ongoing discussions are underway with Canyon County Ambulance concerning the possibility of the two agencies sharing the facility. The total cost for the project has been estimated at $4,583,510.00. Carol Mitchell, Finance Director, reported that the station would be funded through safety services impact fees and the general fund. The project currently lacks approximately$1.4 million in funding. Discussion followed. In response to questions from Councilman Allgood, Chief Wendelsdorf reported that the overall community insurance rating is currently Class 3 within the Caldwell City Limits He noted that the rating could increase to Class 5 until Station#3 is constructed. In response to questions from Councilman Stadick, Chief Wendelsdorf reported that of the main concern expressed by the residents within the public meeting was the type of privacy fence, which would be provided on top of the berm. It was determined that the fencing must meet the terms of the HOA. Public Works Director Brent Orton explained the construction manager general contractor and bidding process,which has been approved by City Council for the project. Scott Warren, homeowner within the area where Fire Station #3 would serve, expressed his concern regarding the continued delay of the project since 2008. He noted that a majority of the residents within the area of the proposed station are extremely concerned about safety issues. He asked that the construction of Fire Station#3 become a priority with the upcoming budget. PRESENTATION #3: REVIEW AND DICUSSION REGARDING THE CAPITAL FUND ORDINANCE Carol Mitchell reported that the Capital Fund Ordinance has not been updated since 1993. The Idaho Statute does not address specific areas considered as capital improvements; however, the ordinance clarifies the capital improvement definition for the City of Caldwell. City Attorney Doug Waterman provided an overview of the proposed ordinance: The proposed ordinance defines the term Capital Improvement includes land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, infrastructure, and all other tangible assets that are used in operations and that meet the following criteria: 1) Would normally be paid for out of the City's General Fund; 2) Have an initial purchase price of at least$10,000;and, 3) Have a minimum useful life of at least five years, as determined by Table B-1 in Appendix B or IRS Publication No. 946(2017). Discussion followed. Ms. Mitchell recommended that future questions or comments be directed to her regarding this matter. PRESENTATION#4: REVIEW FUND BALANCES, GENERAL FUND, CAPITAL FUNDS, AND IMPACT FEES BOOK 60 PAGE 55 Carol Mitchell provided a fund spreadsheets and a summary trial balance handout for reviewing the projects. PRESENTATION #5: VIRTUAL TOUR OF THE CITY IN CONNECTION WITH CITY PROJECTS A Capital Improvement Plan spreadsheet was distributed outlining the proposed Information Technology Department project needs. A PowerPoint virtual tour was presented by Mayor Nancolas, Carol Mitchell and Brent Orton to provide details about outstanding and/or potential upgrade projects. Discussion was held concerning the future use of the Urban Renewal District increment funds for infrastructure, intersection improvements, sidewalks,road widening, curb, gutter, and sidewalks within the Caldwell City Limits. Ms. Mitchell reported that she recently attended a training session about Urban Renewal Agency revenue allocation areas organized by the Idaho Tax Commission. She reported that the Idaho Tax Commission has offered to conduct a workshop session with URA Commissioners and City Council Members to clarify the URA sunset process. The workshop dismissed at 8:07 p.m. APPROVED AS WRITTEN THIS 20th DAY OF May ,2018. I; I TA ,4 *eJ Mayor /TOP" I /C 4./2-' AnaglidAdVia 7 pm- Coen,irso ouncilperso b. , , _ _ , ounc' erson F Counl erson II 1•r' Councilpers• Councilperson ATTEST: C11-ThiliThIC)KK 'L,.k i\_,) 0 City Clerk ++• •• 06x•• �•,. 04, 2. I gIMyr