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Home My WebLink About2019-05-21 City Council Minutes Budget Workshop CALDWELL 411rr IDAHO ,-_,a'le... CITY OF CAL DWELL Upcoming City Council Special Meetings 2019 BUDGET WORKSHOPS Date/Location Time Agenda Items Tuesday 6:00 p.m. Visioning May 7, 2019 WORKSHOP Street Department Conference Room Budget Discussion 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP May 21, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP June 4, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP June 18, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 9, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue Tuesday 6:00 p.m. WORKSHOP July 23, 2019 Budget Discussion Street Department Conference Room 1311 North 3rd Avenue POSTED: 3-11-2019 BOOK 60 PAGE 61 CALDWELL CITY COUNCIL BUDGET WORKSHOP MINUTES May 21,2019 6:00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m.at the Caldwell Street Department Conference Room Council Members Present: Stadick,Allgood,Ozuna,Pollard,and Hopper.Absent: Callsen. Staff Members Present: Lacey Welt,Monica Jones,Carol Heck-Mitchell,Brent Orton,Alyssa Battaglia,Jerome Mapp, Steve Fultz, Steve Donahue,Mark Wendelsdorf,Ken Wheeler,Brett Williams,Denise Milburn,and Juan Avila. Public Members Present:Caleb Hood and Rex Hanson(Library Board). The Mayor explained the public funding process and explained the different funds and government funding requirements. PRESENTATION#1: LIBRARY BUDGET—LACEY WELT Went over FY 2018 Highlights: 23,549 registered borrowers, 231,356 annual visits, 320,750 total circulation, and 56,211 computer terminal uses. Went over Strategic Plan 2018 — 2021: obtain a library vehicle, create consistent branding, and mobile printing capabilities.Expenditures included developing and implementing dedicated quiet space,replace furnishings and reorganize the circulation area of the library,and replace and update signage through the library. Went over Targets: 10.13% of operating budget, a goal of$3 per capita, dedicate resources to expand offerings (i.e. eContent),dedicating staff to technology services and outreach/public services. The library is reviewing the Meridian model where they share a space with Meridian School District,YMCA,and library. PRESENTATION#2: CEC—JUAN AVILA Requested purchase of mule of$11,199 and a roofing over open back garage door area of$48,700. Commented on the need to repair/replace restrooms. Carol stated that the roofing would come out of the capital fund;however, under current guidelines,the mule will have to come out of the CEC budget. The Mayor gave a summary of the projects and timelines that are in place at CEC and the area around CEC.These projects will be discussed in more detail during the workshop that capital projects are presented. The Mayor agreed that the restrooms are in dire need of updating. PRESENTATION#3: RECREATION—DENISE MILBURN Reported major expenses of a new van and replace the slide at the City pool. They are using the new recreation building. The pool building has a new floor,which was covered by the contractor.A City engineer employee did check the pool and recommended re-plastering the pool.However,at$200,000+,this will not be feasible. The Mayor did remind council that the replacement of the parks and recreation building is important and is a need that they will have to consider. PRESENTATION#4: GOLF—KEN WHEELER AND BRETT WILLIAMS Reported that Purple Sage rounds are down by about 1000,passes are down 69 passes,weekend revenue is up 37%,green fee revenue is up 3%, cart revenue is up 12%, and range revenue is up 13.5%. They have more events and lessons happening at the course. Will increase green fees for the 18 holes Monday through Thursday. Reported that Fairview passes stayed the same at 80, overall revenue is up 12%, rounds played is up 3%to 12,400,green fee is up 15%, and cart revenue is up 20%. Brett and Carol discussed different things they are trying to market and promote this course.The best opportunity to grow Fairview is to promote junior golfers. Carol reported that operations for Purple Sage and Fairview have not changed and that capital expenses have been deferred to the next budget. Carol stated that Purple Sage is a balanced budget; however, Fairview is not — it is running at an estimated$70,000 deficit,and requested council to consider general fund support to balance Fairview. PRESENTATION#5: I.T.—CAROL MITCHELL Will we be running the$107,200 out of capital or I.T.?There is no request for additional staffing. Hopper spoke on using the cloud to reduce costs. Carol stated that Jose went to training and had voiced reservations about the cloud. Jose will attend the June workshop to discuss concerns with council. PRESENTATION#6: FINANCE—CAROL MITCHELL With Elizabeth McNanny phasing out, we need to hire someone to replace her on the CDBG. The CDBG will require a half time person.Keri will assume responsibility for payroll and CDBG.As the City grows,this position could grow into a full time position. The duties that Keri will give up will need to be assigned to another half time person. We already have a half time person, which would create a full time position. These changes would increase the finance budget by approximately$12,000. BOOK 60 PAGE 62 PRESENTATION#7: PLANNING&ZONING—JEROME MAPP Reported that Brian Billingsley had already put together his budget before he left. He spoke on the Rotary Pond Park pathway resurfacing ($55,000) and the Panther Pride Pathway extension project through Jefferson Middle School ($25,000). Conduct a Latino Planning Workshop, which would consist of community facilitation and public comment on three planning projects: 1. Comprehensive Plan Update 2. Parks and Recreation Update 3. Bicycle and Pedestrian Master Plan Update Based upon the scope of work: Cost is $4000 to $8000. General requirement: The consultant would be required to hold community meeting in a bilingual setting, facilitate, prepare report with recommendations, and submit to the planning director. The Mayor stated that if we can use the $40,000 or a portion of this money for pathways this year, we will do it. If this doesn't happen, we will have the balance remaining of the $40,000 and bring it forward and add to the $40,000 for pathways in the coming year. PRESENTATION#8: ECONOMIC DEVELOPMENT—STEVE FULTZ Reported that expenditures for FY 2020 will be similar to expenditures for FY 2019. Listed four items of interest: 1. We pledged support in sponsoring the Industrial Asset Management Council conference in Boise/Treasure Valley in 2020. This would be the second year of a 2-year commitment of$5,000 and would not appear as an expense in future budgets. 2. ExecutivePulse CRM(customer relationship management)software(cloud based)was approved in the FY 2019 in the amount of$7,700, which included set-up and annual subscription. The subscription renewal for FY 2020 will be reduced to$1,200 per year,thus reducing overall budget for the upcoming fiscal year. 3. The marketing/advertising budget will remain at the same amount in the FY 2019. However, in past years Idaho Power provided a small grant to assist community marketing, Idaho Power has eliminated this grant. Without this grant, will keep the marketing/advertising budget the same as FY 2019. It was also noted that through numerous partnerships,there would be"free"marketing opportunities to supplement City efforts. 4. New Economic Development Specialist, Steve Jenkins, will be joining the City staff beginning on June 10,2019. Mr. Jenkins will bring a strong background in workforce development and training. PRESENTATION#9: FIRE—MARK WENDELSDORF The union budget has already been negotiated under the CLA, which includes a 2.5%increase and.5%longevity. We will wait for HR to report the healthcare costs. The admin budget is still under review. Working with the Rural Fire District to identify funding possibilities. Capital budget includes Fire Station #3, ladder truck replacement has been deferred, radio upgrade of$50,000, Opticom upgrade of$28,000, hydraulic rams for Extrication X2 of$18,000, thermal imager upgrades of$8,500, and computer upgrades of$10,000. Will support the 3%increase from the Rural Fire District. PRESENTATION#10: HUMAN RESOURCES—MONICA JONES Reported that budget will remain within $1000 of current budget. Spoke about the updates to the HRIS system, Canopy/PeopleTrak,and the benefit of going to a web-based system. The workshop dismissed at 8:03 p.m. APPROVED AS WRITTEN THIS 21St DAY OF May ,2019. i ,:,4117€514.444.._ j ) / / Mayor IA Co erson C. ncilperson Li �/ - 4.-7- 4 "I'` so/ + Cou• ilperso I • �) ihigikild4/Si I A, Al L . —IA _l i : ,,..,..I., ,, ,, P ouncilpers f, • Councilperson • • OFC '•• . .� ''�o y CitoitPOIt0,1. ATTEST: J 3 �� \ ______ : JAN I s City Clerk , 901.890sf' 'r• • ••• %• 40 �•