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HomeMy WebLinkAbout2019-04-15 City Council Minutes Z CALDWELL r vehi REGULAR CITY COUNCIL MEETING AGENDA Monday, April 15, 2019 7:00 PM IINVOCATION OFFERED BY REVEREND BOB LARSON OF CALVARY CHAPEL. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. A. Youth Master Plan Committee AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS" 1. Approve acceptance of the minutes of the City Council Meeting held on April 1, 2019, the Caldwell Planning & Zoning Commission Meeting held on February 12, 2019; the Caldwell Planning & Zoning Commission Meeting held on March 12, 2019; the Caldwell Historic Preservation Commission Meetings held on February 13, 2019 and February 27, 209; the City of Caldwell Design Review Commission Meeting held on October 23, 2018; and the Caldwell Traffic Commission Meeting held on April 1, 2019; 2. Approve the Order of Decision for Case No. SUB-19P-01 (Highlight Estates); 3. Approve Resolution accepting the Warranty Deed from Emily L. Rainey for property known as 2323 E. Ustick Road intended for an expansion of the existing park site; 4. Approve Resolution authorizing the execution of a Donation Agreement with Crookham Company and the City of Caldwell for the Ustick Road property intended for an expansion of the existing park site; 5. Approve request for an Alcohol Beverage License (Beer and Wine) for HFO, LLC doing business as Tobacco Connection #37 to be located at 414 Cleveland Boulevard; 6. Approve Resolution ratifying the purchase of two custom-made top water tanks for the Wastewater Treatment Plan Vactor truck in the amount of$13,005.74; 7. Approve Resolution authorizing the installation of 10,000 feet of 72-strand fiber by Circle H Construction starting at the Caldwell Police Department to the Caldwell Water Department, Street Department and the Wastewater Treatment Plant in the amount of$26,130.00; 8. Approve Resolution declaring the Cross Conveyor from the Street Department as surplus property and authorizing its disposition to the Weiser Valley Highway District; 9. Approve Resolution authorizing the execution of a Memorandum of Understanding with the Canyon Highway District No. 4 for a roundabout at the intersection of Middleton Road and Linden Road; 10.Approve Resolution authorizing the execution of a Professional Services Agreement for Independent Assurance Services of the 10th Avenue Bridge over Indian Creek Replacement Project with Idaho Transportation Department (Agreement#95161) and Geotek, Inc.; 11.Approve Resolution of Intention for the formation of L.I.D. 19-1 for construction and replacement of concrete curbs, gutters, sidewalks, pedestrian ramps, and driveway approaches on rights-of-way located in the City of Caldwell; 12.Approve Resolution adopting the 2016 Middleton Road Corridor Plan as prepared by Kittelson & Associates, Inc. and Precision Engineering as the City's Official Corridor Plan and Access Management Standards for the portion of Middleton Road situated within the Caldwell Corporate City Limits; 13.Approve Resolution accepting the Dedication of water, sewer, storm drain, pressure irrigation and street light facilities in Cedar Crossing Subdivision Phase No. 3; 14.Approve Resolution accepting an Easement for a pressure irrigation and domestic water main line from AWND Properties, LLC for Cedar Crossing Subdivision Phase No. 3; 15.Approve Resolution accepting a Quitclaim Deed from Silverado Holdings, LLC, an Alaska Limited Liability Company, for future right-of-way development of Laster Lane; 16.Approve Resolution accepting a Quitclaim Deed from Epic Shine III LLC for a 5.57" wide (more or less) strip of land across the frontage of their property for future right-of-way development of Laster Lane; Page 1 of 2 17.Approve Resolution accepting an Easement for an irrigation main line from Brent Galen Andrea across a portion of his property as part of the Indiana Avenue and Homedale Road Roundabout Project. OLD BUSINESS: None. NEW BUSINESS: 1. ACTION ITEM: Consider Bill No. 14 (Ordinance No. 3206) for the annexation of Cedar Crossing No. 3 Subdivision into the Caldwell Municipal Irrigation District with a request to waive the rules and pass on the first reading. 2. ACTION ITEM: Finance Report acceptance. 3. Council Reports. 4. Mayor's Comments. A.Adjournment. Next Regular City Council Meeting is on Monday, May 6, 2019 at 7:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call#455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.cityofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al #455 a 4656 antes de la reunion. Page 2 of 2 BOOK 60 PAGE 42 REGULAR MEETING April 15 2019 7:00 P.M. Mayor Nancolas opened the meeting at 7:00 p.m.and welcomed those in attendance. Reverend Bob Larson of Calvary Chapel provided the invocation. Mayor Nancolas led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen, Hopper,Pollard, Stadick,Allgood,and Ozuna. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Update Report: Youth Master Plan Committee Debbie Geyer provided an annual review of the Youth Master Plan Committee this past year. She outlined the accomplishments of the sub-committees for the Youth Forum, Caldwell Saves 1St, We the Family, and Let's Move. She introduced Marisa Erickson, Chairman of the Let's Move Sub-Committee, which plans the annual Family Fun Day event to be held on June 8, 2019 at Whittenberger Park and Rotary Pond. Ms. Erickson provided a brief report on this year's planned event, noting that this will be the fifth year for the Family Fun Day with an anticipated attendance of 400-500 persons. B. Caldwell High School American Government Class The Mayor acknowledged Mrs. Cheryl Adams, teacher of American Government at Caldwell High School. The students in attendance introduced themselves. Ms. Adams reported that the senior project this year centered on volunteer community service projects. Approximately 330 students participated,which amounted to over 10,000 hours of volunteer community service. Councilman Pollard reported that he served as one of the judges for the Caldwell High School Senior Projects. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: [All Consent Calendar items are considered action items] 1. Approve acceptance of the minutes of the City Council Meeting held on April 1, 2019, the Caldwell Planning & Zoning Commission Meeting held on February 12, 2019; the Caldwell Planning & Zoning Commission Meeting held on March 12, 2019; the Caldwell Historic Preservation Commission Meetings held on February 13, 2019 and February 27, 209; the City of Caldwell Design Review Commission Meeting held on October 23, 2018; and the Caldwell Traffic Commission Meeting held on April 1,2019; 2. Approve the Order of Decision for Case No. SUB-19P-01 (Highlight Estates); 3. Approve Resolution No. 95-19 accepting the Warranty Deed from Emily L.Rainey for property known as 2323 E. Ustick Road intended for an expansion of the existing park site; 4. Approve Resolution No. 96-19 authorizing the execution of a Donation Agreement with Crookham Company and the City of Caldwell for the Ustick Road property intended for an expansion of the existing park site; 5. Approve request for an Alcohol Beverage License (Beer and Wine) for HFO, LLC doing business as Tobacco Connection#37 to be located at 414 Cleveland Boulevard; 6. Approve Resolution No. 97-19 ratifying the purchase of two custom-made top water tanks for the Wastewater Treatment Plan Vactor truck in the amount of$13,005.74; 7. Approve Resolution No. 98-19 authorizing the installation of 10,000 feet of 72-strand fiber by Circle H Construction starting at the Caldwell Police Department to the Caldwell Water Department, Street Department and the Wastewater Treatment Plant in the amount of $26,130.00; 8. Approve Resolution No. 99-19 declaring the Cross Conveyor from the Street Department as surplus property and authorizing its disposition to the Weiser Valley Highway District; 9. Approve Resolution No. 100-19 authorizing the execution of a Memorandum of Understanding with the Canyon Highway District No.4 for a roundabout at the intersection of Middleton Road and Linden Road; BOOK 60 PAGE 43 10. Approve Resolution No. 101-19 authorizing the execution of a Professional Services Agreement for Independent Assurance Services of the 10t Avenue Bridge over Indian Creek Replacement Project with Idaho Transportation Department(Agreement#95161)and Geotek, Inc.; 11. Approve Resolution No. 102-19 of Intention for the formation of L.I.D. 19-1 for construction and replacement of concrete curbs, gutters, sidewalks, pedestrian ramps, and driveway approaches on rights-of-way located in the City of Caldwell; 12. Approve Resolution No. 103-19 adopting the 2016 Middleton Road Corridor Plan as prepared by Kittelson & Associates, Inc. and Precision Engineering as the City's Official Corridor Plan and Access Management Standards for the portion of Middleton Road situated within the Caldwell Corporate City Limits; 13. Approve Resolution No. 104-19 accepting the Dedication of water, sewer, storm drain,pressure irrigation and street light facilities in Cedar Crossing Subdivision Phase No.3; 14. Approve Resolution No. 105-19 accepting an Easement for a pressure irrigation and domestic water main line from AWND Properties,LLC for Cedar Crossing Subdivision Phase No.3; 15. Approve Resolution No. 106-19 accepting a Quitclaim Deed from Silverado Holdings,LLC, an Alaska Limited Liability Company,for future right-of-way development of Laster Lane; 16. Approve Resolution No. 107-19 accepting a Quitclaim Deed from Epic Shine III LLC for a 5.57" wide (more or less) strip of land across the frontage of their property for future right-of- way development of Laster Lane; 17. Approve Resolution No. 108-19 accepting an Easement for an irrigation main line from Brent Galen Andrea across a portion of his property as part of the Indiana Avenue and Homedale Road Roundabout Project. MOVED by Pollard,SECONDED by Stadick to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED The Mayor provided an explanation of Consent Calendar Item #4 dealing with the expansion of Brother's Park. Additional acreage adjacent to the park was recently purchased and a gift of$100,000 from the Crookham Company will be used toward the park expansion project. OLD BUSINESS None. NEW BUSINESS (ACTION ITEM: CONSIDER BILL NO. 14 [ORDINANCE NO. 3206] FOR THE ANNEXATION OF CEDAR CROSSING NO. 3 SUBDIVISION INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) Brent Orton, Caldwell Public Works Director at 621 Cleveland Boulevard, provided the staff report noting that the irrigation annexation was a volunteer request. The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES;AND PROVIDING AN EFFECTIVE DATE. MOVED by Callsen, SECONDED by Hopper to waive the three reading process and consider Bill No. 14(Ordinance No.3206)on its first reading by title only. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED MOVED by Callsen, SECONDED by Hopper to sponsor Bill No. 14 (Ordinance No. 3206)and move for its passage by title only. Roll call vote:Those voting yes: Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper. Those voting no:none. Absent and/or not voting:none. MOTION CARRIED BOOK 60 PAGE 44 (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the amount of$2,919,263.53 for the period ending April 12,2019,a net payroll of$411,279.90 for the pay period ending March 30,2019. MOVED by Allgood, SECONDED by Hopper that accounts payable in the amount of$2,919,263.53 represented by check numbers 1136912 through 134500 and payroll in the amount of$411,279.90 represented by check numbers 33355 through 33458 and direct deposits be accepted, payments approved and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Pollard reported: • Traffic violations at Kimball and Arthur dealing with the safety of pedestrian traffic,are still occurring. The Mayor reported that he has discussed this issue with the Chief of Police and that police officers that been assigned to patrol the area throughout the day. • He represented the City by attending an event last week for Advocates Against Family Violence and read a proclamation. • The Guardian Ad Litem organization is having a fundraiser dinner at the Indian Creek Steakhouse on April 26,2019 at 6:00 p.m. A table has been reserved for the City Council Members for those who are able to attend. Questions regarding reservations should be directed to him. • Community members have contacted him about the dog park section at Whittenberger Park needing potable water at the site. The Mayor asked that Brent Orton,City Public Works Director to follow up on this matter with the City Engineer Robb MacDonald and Parks Superintendent Vinton Howell. Councilman Hopper reported that he attended the"wake"event recently held at the Pennywise Drug Store. He noted that a new development is being planned for the site in the near future. He reported that the current Brother's Park site and the Caldwell High School site was part of the original Hopper family farm. Councilwoman Ozuna reported on the Caldwell Public Library Business Afterhours Event to be held on Thursday, April 18, from 4:30—6:30 p.m. The new library mobile unit will be available for the public to view. Councilman Allgood reported that he is involved with the Caldwell Optimist Club. The additional soccer field space in association with the Brother's Park expansion project, will be a great benefit to the community. There have been record numbers of enrollees for the Optimist soccer program. Councilman Stadick reported that the Homeless Veterans Stand Down event will be held on at the Caldwell Veterans Memorial Hall on April 27,2019 from 8 am to 2 pm. (MAYOR'S COMMENTS) The Mayor read a proclamation into the record regarding the upcoming 2020 Census: WHEREAS, more than $675 billion per year in federal funding is allocated to states and communities based on census data;and WHEREAS, an up-to-date and accurate census count is vital in ensuring our state and cities receive annual funds that help improve transportation, schools, hospitals,public works and other vital programs, and WHEREAS, census data helps shape where to locate schools, offices and stores; and WHEREAS, census data helps local government provide greater public safety and emergency preparedness; and WHEREAS, census data ensures fair Congressional representation in the U. S. House of Representatives and in redistricting state legislatures, county and city councils, and school and voting districts; and WHEREAS, the 2020 Census will create jobs in communities, and WHEREAS, the census is meant to represent everyone, NOW, THEREFORE, WE THE UNDERSIGNED do hereby proclaim April 1, 2019 as CENSUS 2020 AWARENESS DAY In the cities of Boise, Coeur d'Alene, Eagle, Garden City, Hayden, Kuna, Melba, Meridian, Nampa, Parma, Riggins, Twin Falls, Wilder, and Caldwell, and encourage all people in our cities and across our state in this special observance. IN WITNESS WHEREOF, we have hereunto set our hands on this the In day of April, the year two thousand and nineteen. BOOK 60 PAGE 45 The Mayor reported that the City Clerk Debbie Geyer would serve as the Complete Count Coordinator for the City of Caldwell. The Mayor reported that he threw the first pitch for the Caldwell Youth Baseball Association opening day on Saturday, April 13. The Caldwell High School baseball team also attended the event and held baseball clinics for the participants throughout the day. The Mayor attended the Women's Caldwell Bowl Tournament,which was held on Saturday,April 13th. The Mayor was the guest speaker at the recent Ridgevue High School National Society Induction Ceremony. The Mayor will be leaving town on Tuesday tomorrow for Wyoming to attend his mother-in-law's funeral. The next Regularly Scheduled City Council Meeting will be held on May 6,2019. The first City Budget Workshop will be held on Tuesday, May 7, 2019 at the Caldwell Street Department Conference Room. (ADJOURNMENT) MOVED by Allgood,SECONDED by Hopper to adjourn at 7:42 p.m. MOTION CARRIED APPROVED AS written THIS 6th DAY OF May ,2019. 4A446114M4440 ., CAVIalt -- Mayor 1 ) A:i�cdire; 0 Counc prion 4WL fl rI Counc�,�'-rson /ou •']person , /.7' ' ��' ,I _ATI VAP R�� Councilperso Councilperson ATTE T: 11„, _ CITY •, City Clerk , , r.., :` •• i Nc �,a'� �•• o; �'�'': �� : : '0o% 1 : z • r itn • r d' ..3` •t- 2 %0G•;0 •;