HomeMy WebLinkAbout2019-03-18 City Council Minutes AMENDED AGENDA
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CALDWELL
REGULAR CITY COUNCIL MEETING
AGENDA
Monday,March 18,2019
7:00 PM
IINVOCATION OFFERED BY REVEREND GEOFF WILLIAMS OF MONTANA AVENUE
BAPTIST CHURCH.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION.
SPECIAL PRESENTATIONS.
A. Proclamation: Caldwell Optimist Club
B. Annual Update: Caldwell Housing Authority
C. Caldwell Mayor's Youth Advisory Council Report
D. Canyon Springs High School Presentation: Donation of artwork to the City of Caldwell
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMSAREACTION ITEMS]
1. Approve acceptance of the minutes of the City Council Meeting held on March 4, 2019; the
Caldwell Youth Master Plan Committee Meeting held on October 23, 2018; the Caldwell
Planning & Zoning Commission Meeting held on December 11, 2018; and the Caldwell
Historic Preservation Commission Meeting held on August 22, 2018;
2. Approve the Order of Decision for Case No.APP-19-01 (Bail Hotline Appeal);
3. Approve the Order of Decision for Case No. OA-19-01 (Zoning Map/Comp Plan Map
Update);
4. Approve Resolution authorizing the acceptance of an Easement from ElJay Waite and
Delores E. Waite, Co-Trustees of the Pep and ElJay Waite Trust for the purpose of
constructing, operating and maintaining irrigation lines across a portion of their property;
5. Approve Resolution accepting the Quit Claim Deed from the Kalange Family Limited
Partnership to the City of Caldwell for future right-of-way development associated with
property located on the east side of South Kimball Avenue immediately south of Poplar
Street;
6. Approve Resolution accepting the Dedication of sewer, water, storm drain, pressure
irrigation, and street light facilities from Challenger Development, Inc. for Pennsylvania
Park Subdivision, Phase No. 2;
7. Approve Resolution authorizing the purchase of a 2019 GMC Sierra truck from Kendall
Superstore pursuant to Idaho Code, Title 67, Chapter 28, Section 3(2) in the amount of
$27,580.00 for use by the Water Department;
8. Approve Resolution authorizing the proposed scope of work and execution of the Standard
Agreement for Professional Services from Jacobs Engineering Group Inc. in the amount of
$13,200.00 to inspect the elevated City of Caldwell water tank;
9. Approve Resolution authorizing the execution of the 2018 Community Development Block
Grant Award Agreement from the U.S. Department of Housing and Urban Development in
the amount of$475,374.00;
10.Approve Resolution accepting an Easement from the Urban Renewal Agency of the City of
Caldwell for pressure irrigation across a portion of property located on the west side of
Smeed Parkway, north of Skyway Business Park Subdivision;
11.Approve Resolution authorizing the execution of the Second Addendum to Lease with
Caldwell Treasure Valley Rodeo, Inc. ;
12. Approve Resolution authorizing the execution of a "Donation Agreement" with
LoveCaldwell,Inc. and David's Hope Pregnancy Loss Ministry to donate space at the
Caldwell Canyon Hill Cemetery.
Page 1 of 2
OLD BUSINESS:
None.
NEW BUSINESS:
1. ACTION ITEM: Consider appointment of Jerome Mapp as the Planning & Zoning Interim
Director.
2. ACTION ITEM: Consider appointment of Colleen Carver as Deputy Clerk (Canyon Hill Part-
time Clerical Support).
3. ACTION ITEM: Consider Bill No. 12 (Ordinance No. 3204) for changing the name of a portion
of South Georgia Avenue to County Fair Avenue located between Stocktrail Road and Blaine
Street with a request to waive the rules and pass on the first reading.
. i . ! !
5. ACTION ITEM: Finance Report acceptance.
6. Council Reports.
7. Mayor's Comments.
A. Discussion regarding Landlord/Lessor Water Bill Policy
B.Adjournment.
Next Regular City Council Meeting is on Monday, April 1, 2019 at 7:00 p.m. in the Community
Room at the Caldwell Police Station at 110 South Fifth. Any person needing special
accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or
call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City
of Caldwell's website: www.cityofcaldwell.com. Cualquier persona que necesita arreglos
especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411
Blaine Street o llame al #455 a 4656 antes de la reunion.
Page 2 of 2
BOOK 60 PAGE 33
REGULAR MEETING
March 18,2019
7:00 P.M.
Mayor Nancolas opened the meeting at 7:00 p.m.and welcomed those in attendance.
Reverend Geoff Williams of the Montana Avenue Baptist Church provided the invocation. Mayor
Nancolas led the audience in the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present: Callsen,
Hopper(via phone),Pollard,Stadick,Allgood,and Ozuna.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Proclamation: Caldwell Optimist Club
The Mayor read the proclamation:
WHEREAS, volunteers working with the youth of our community, who are our joy of today and
the hope of tomorrow, are exuberant representatives of the potential to be reached and dreams
to come true. They are unbounded in their enthusiasm to use their own talent, skills, and hard
work to make a difference in the lives of others, and;;
WHEREAS, Members of the Caldwell Optimist Club have dedicated themselves fully to this
ideal and have been themselves the embodiment of this endeavor on behalf of future generations
of Caldwell, and;
WHEREAS, The Caldwell Optimist Club has sponsored and organized numerous projects to
bring out the best in youth, and to bring families and the community together since its inception
in 1978, and;;
WHEREAS, Optimist International, and the principles of Optimism, has helped to do the very
same across the world since it was founded in 1919;
THEREFORE BE IT RESOLVED, that I, Garret Nancolas, Mayor of the City of Caldwell,
Idaho, issue this Proclamation celebrating the 40 anniversary of the Caldwell Optimist Club
and encourage the citizens to support the Caldwell Optimist Club in all of their
accomplishments and for the impact they have made in the lives of others.
B. Caldwell Mayor's Youth Advisory Council Report
The Mayor reported that selected members of the Mayor's Youth Advisory Council recently
accompanied him to Washington, D.C. for the purpose of learning about the inner workings of
government and visit historical sites of our Nation's Capital. MYAC members Connor McGill
(Thomas Jefferson Charter School), Madison Smith (Caldwell High School), Macy Rampinini
(Caldwell High School), Ryan Best(Thomas Jefferson Charter School), Emily Janacaro(Thomas
Jefferson Charter School), and Adam Rivera(Ridgevue High School)reported on the trip. It was
noted that the group presented a White Paper concerning bipartisanship to Senators Risch, Crapo,
and Futcher during their time in Washington,D.c.
Councilman Pollard requested that a copy of the White Paper be provided to members of the City
Council.
C. Canyon Springs High School Presentation: Donation of artwork to the City of Caldwell Council
Sylvia Hunt, past director of Caldwell Fine Arts, reported on the history of various public art
projects starting in 2007 during the downtown Indian Creek Daylighting Project. She referenced
the mosaic art piece, which was not completed at the time and later provided to Canyon Springs
High School as a student project.
Shelley-Jeane Soule, English/Humanities teacher at Canyon Springs High School,reported on the
student effort to create the tile mosaic public art piece and explained its design and symbolism
centering on the Indian Creek water feature. She noted that a portion of the rocks are from the
original Van Slyke homestead. The metal frame was also constructed by one of the students. She
asked that the art piece be posted in a public building near Indian Creek Park.
The Mayor expressed appreciation for the completed public art piece and reported that an indoor
location within a public building will be sought to display the feature.
BOOK 60 PAGE 34
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR: [All Consent Calendar items are considered action items]
1. Approve acceptance of the minutes of the City Council Meeting held on March 4, 2019; the
Caldwell Youth Master Plan Committee Meeting held on October 23,2018;the Caldwell Planning
& Zoning Commission Meeting held on December 11, 2018; and the Caldwell Historic
Preservation Commission Meeting held on August 22,2018;
2. Approve the Order of Decision for Case No.APP-19-01 (Bail Hotline Appeal);
3. Approve the Order of Decision for Case No.OA-19-01 (Zoning Map/Comp Plan Map Update);
4. Approve Resolution No. 81-19 authorizing the acceptance of an Easement from ElJay Waite and
Delores E. Waite, Co-Trustees of the Pep and ElJay Waite Trust for the purpose of constructing,
operating and maintaining irrigation lines across a portion of their property;
5. Approve Resolution No. 82-19 accepting the Quit Claim Deed from the Kalange Family Limited
Partnership to the City of Caldwell for future right-of-way development associated with property
located on the east side of South Kimball Avenue immediately south of Poplar Street;
6. Approve Resolution No. 83-19 accepting the Dedication of sewer, water, storm drain, pressure
irrigation, and street light facilities from Challenger Development, Inc. for Pennsylvania Park
Subdivision,Phase No.2;
7. Approve Resolution No. 84-19 authorizing the purchase of a 2019 GMC Sierra truck from Kendall
Superstore pursuant to Idaho Code,Title 67,Chapter 28, Section 3(2)in the amount of$27,580.00
for use by the Water Department;
8. Approve Resolution No. 85-19 authorizing the proposed scope of work and execution of the
Standard Agreement for Professional Services from Jacobs Engineering Group Inc. in the amount
of$13,200.00 to inspect the elevated City of Caldwell water tank;
9. Approve Resolution No. 86-19 authorizing the execution of the 2018 Community Development
Block Grant Award Agreement from the U.S. Department of Housing and Urban Development in
the amount of$475,374.00;
10. Approve Resolution No. 87-19 accepting an Easement from the Urban Renewal Agency of the
City of Caldwell for pressure irrigation across a portion of property located on the west side of
Smeed Parkway,north of Skyway Business Park Subdivision;
11. Approve Resolution No. 88-19 authorizing the execution of the Second Addendum to Lease with
Caldwell Treasure Valley Rodeo, Inc.;
12. Approve Resolution 89-19 authorizing the execution of a "Donation Agreement" with
LoveCaldwell,Inc. and David's Hope Pregnancy Loss Ministry to donate space at the Caldwell
Canyon Hill Cemetery.
MOVED by Pollard,SECONDED by Allgood to approve the Consent Calendar as printed.
Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Callsen, and Hopper. Those
voting no:none. Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(ACTION ITEM: CONSIDER APPOINTMENT OF JEROME MAPP AS THE PLANNING &
ZONING INTERIM DIRECTOR)
The Mayor presented the name of Jerome Mapp to fill the position as the Planning& Zoning Interim
Director. Mr.Mapp will serve in this position until a new Planning&Zoning Director is appointed.
In response to questions from Councilman Pollard, the Mayor reported that the Planning & Zoning
Director position has been posted. An interview committee will be formed by the HR Director to
include members of the community and a City Council member.
MOVED by Pollard, SECONDED by Callsen to approve the appointment of Jerome Mapp as the
Planning&Zoning Interim Director.
Roll call vote. Those voting yes: Pollard, Stadick,Allgood,Ozuna, Hopper,and Callsen. Those voting
no:none.Absent and/or not voting: none.
MOTION CARRIED
BOOK 60 PAGE 35
(ACTION ITEM: CONSIDER APPOINTMENT OF COLLEEN CARVER AS DEPUTY
CLERK [CANYON HILL PART-TIME CLERICAL SUPPORT])
The Mayor presented the name of Colleen Carver as Deputy Clerk for 2019. Ms. Carver is working
part-time at the Canyon Hill Cemetery handling clerical support issues. The Mayor acknowledged Ms.
Carver and reported that he was acquainted with her from her previous involvement with the
Association of Idaho Cities.
Ms. Carver introduced herself and noted that she had years of experience in the field of education,
which was followed by five years with the Association of Idaho Cities serving as assistant to Ken
Harward, Director. She recently left employment at Boise State University where she coordinated
grant writing and grant overview for the past eleven years.
MOVED by Stadick, SECONDED by Allgood to approve the appointment of Colleen Carver as
Deputy Clerk for 2019.
Roll call vote.Those voting yes: Stadick,Allgood,Ozuna, Hopper,Callsen,and Pollard. Those voting
no:none.Absent and/or not voting: none.
MOTION CARRIED
Mayor Nancolas officiated the Oath of Office to Ms.Carver as Deputy Clerk.
(ACTION ITEM: CONSIDER BILL NO. 12 [ORDINANCE NO.3204] FOR CHANGING THE
NAME OF A PORTION OF SOUTH GEORGIA AVENUE TO COUNTY FAIR AVENUE
LOCATED BETWEEN STOCKTRAIL ROAD AND BLAINE STREET WITH A REQUEST
TO WAIVE THE RULES AND PASS ON THE FIRST READING)
Robb MacDonald, City Engineer, at 621 Cleveland Blvd., provided the staff report and recommended
approval of the ordinance.
The Mayor read the ordinance by title only:
AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL CHANGING THE NAME
FOR A PORTION OF "S. GEORGIA AVENUE" TO "COUNTY FAIR AVENUE"; PROVIDING
FOR AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL
ORDINANCES,RESOLUTIONS,ORDERS AND PARTS THEREOF IN CONFLICT HEREWITH.
MOVED by Pollard,SECONDED by Callsen to waive the three reading process and consider Bill No.
12(Ordinance No.3204)on its first reading by title only.
Roll call vote: Those voting yes: Pollard, Stadick,Allgood,Ozuna, Hopper,and Callsen. Those voting
no:none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 12 (Ordinance No. 3204) and move
for its passage by title only.
Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those
voting no: none. Absent and/or not voting:none.
MOTION CARRIED
(ACTION ITEM: CONSIDER BILL NO. 13 [ORDINANCE NO. 3205] AMENDING THE
USES FOR THE CAPITAL IMPROVEMENTS FUND AS PREVIOUSLY ESTABLISHED BY
BILL NO. 30, ORDINANCE NO. 2005, APPROVED ON SEPTEMBER 7, 1993 WITH A
REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING)
This item was removed from the agenda for the purpose of discussion of the item within a workshop
setting prior to its consideration.
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the
amount of$2,936,131.48 for the period ending March 11, 2019, a net payroll of$339,919.60 for the
pay period ending March 2,2019.
MOVED by Pollard, SECONDED by Allgood that accounts payable in the amount of$2,936,131.48
represented by check numbers 136433 through 136648 and payroll in the amount of $339,919.60
represented by check numbers 33315 through 33334 and direct deposits be accepted, payments
approved and vouchers filed in the office of the City Clerk.
MOTION CARRIED
BOOK 60 PAGE 36
Councilman Pollard stated that the payroll amount was incorrect on the handout provided by the Finance
Department. The motion reflects the correct amount.
(COUNCIL COMMENTS)
Council Member Ozuna reported on the professionalism of the Recreation Department staff in response to
the cancellation of a community class.
(MAYOR'S COMMENTS)
A. Discussion regarding Landlord/Lessor Water Bill Policy
Councilman Stadick reported that some property proprietors have contacted him regarding the lack
of notification to the landlords if a water account is delinquent.
Councilman Callsen recommended that the policy be reviewed to insure that the required deposit
amount is covering delinquent billing costs. He suggested that both the landlord and the renter be
placed on record within the Water Department for clarification when notices are sent and/or
inquiries made.
In response to questions from Councilman Allgood, the Mayor outlined the process for the water
to be reinstated to a property. He reported that individual financial arrangements could be made
through the Water Board.
It was recommended that the Finance Director review the policy with Water Department staff and
report back to Council her findings at an upcoming budget workshop session.
B. FY-2020 Budget Workshops and Public Meetings
The Mayor reported that a visioning workshop would be held with City Council on May 7,2019.
C. Caldwell Fire Department Station No. 3:
Councilman Callsen reported on social media postings that have been circulated about the
construction delay of Fire Department Station No. 3. The Mayor reported that the first
consideration of a site for the facility would have cost approximately seven million dollars. An
alternative site has now been purchased and value engineering is currently underway.
Construction bids will be received later this year with the proposed construction to commence
early in 2020.
(ADJOURNMENT)
MOVED by Stadick, SECONDED by Ozuna to adjourn at 8:05 p.m.
MOTION CARRIED
APPROVED AS written THIS 1st DAY OF Aril 2019.
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