HomeMy WebLinkAbout2019-01-22 City Council Minutes Regular Meeting AL ELL
REGULAR CITY COUNCIL MEETING
AGENDA
Tuesday,January 22,2019
7:00 PM
INVOCATION OFFERED BY REVEREND ERIC UNDERWOOD OF THE CALDWELL
CAMPUS CHRISTIAN FAITH.CENTER.
PLEDGE OF ALLEGIANCE TO THE FLAG.
ROLL CALL.
CONFLICT OF INTEREST DECLARATION,
SPECIAL PRESEN'rATIONS
A. Update Report: 1-84 Environmental from RBCI Consultants
B. Update Report: Airport Commission from Chairman Phil Fouts
AUDIENCE PARTICIPATION.
CONSENT CALENDAR: IALL CONSENT CALENI)AR ITEMSAREACTION-1TEKS1
1. Approve the minutes of the Regularly Scheduled City Council Meeting held on January 7,2019;
2. Approve the re-appointment of Roger Page to the Caldwell Planning & Zoning Commission for a
tern-I to expire December 31,2021;
3. Approve the appointment of'Alan Mills to the Impact Fee Advisory Committee;
4. Approve Resolution accepting the ranking recommendation by the Caldwell Fire Station #3
Selection -['earn for Construction Management General Contractor (CMGC) services and authorize
the Caldwell Fire Station#3 "Team and/or City stall'to negotiate the contract with the highest ranked
firm.second ranked firm,and so on as necessary to achieve a contract;
5. Approve Resolution authorizing the purchase of a 2019 Chevrolet Silverado 1500 in the amount of
$28,597.05 from Mountain Home Auto Ranch for use by the Engineering Department;
6. Approve Resolution accepting an Easement from Windsor Creek Properties, 1lI,C for utility main
lines (domestic water, pressure irrigation and sanitary sewer service) for Windsor Creek Fast No. 3
Subdivision,
7. Approve Resolution authorizing the execution of Deferral Agreement with Jeanette L. Miller for
public improvements along South 10"' Avenue and Amber Strcct;
8. Approve Resolution accepting the Deed from Jeanette L. Miller for future widening of South 10"'
Avenue along,the subJect property frontage.
9. Approve Resolution accepting an Easement from Grace at Caldwell LLC for a domestic water line
across a portion of their property to provide water service to Grace Assisted Living at Caldwell
located at 519 North 21"Avenue,
10.Approve Resolution accepting the Dedication of' water main lines and appurtenances frorn 208
Storage lJ,C for 208 Storage located at 4105 Nelson [,ane;
11. Approve Resolution accepting the Dedication of dornestic water main lines from Grace at Caldwell
I-I-C''for Grace Assisted Living located at 518 North 2 1 11 Avenue;
12. Approve Resolution ratifying the expenditure of repairs to the recycled activated sludge (RAS) line
in the amount of$18,950.00 located at the Caldwell Waste water'Freatm cri t Plant;
13.Approve Resolution ratifying the expenditures of repairs to the WEMCO motor and pump in
Digester#4 in the arnount ol'$14,542.00 located at the Caldwell Wastewater Treatment Plant',
14.Approve Resolution authorizing the purchase of two(2) Powerfoil 8 Ceiling Fan Kits in the amount
of$12,369.00 pursuant to Idaho Code 67-2803 for use at the Street Department',
15.Approve Resolution accepting the proposal from Crane Alarm in the amount ol'$14,795.00 to install
a fire monitoring and alarm system in the finished and yet to be remodeled portions of the
Sweetwater Building located at If 9 South 7"'Avenue;
16. Approve Resolution accepting the Warranty Deed from 52 LLC to the City of Caldwell for a parcel
of ground located on the east side of'South KCID Road just north of Goldfinch Way (8.39 acres
more or less)to be used for Fire Station No.3;
17.Approve request to appoint Lt. Joey Floadley from. the Caldwell Police Department as the City of
Caldwell representative to the West Valley Flurnane-Society Board of'Directors;
18.Approve Resolution authorizing the installation ol'a fiber optic conduit Linder 1-84 crossing to North
3 d Avenue by Earth Energy, Inc. in the amount ol',S 12,012.25 to serve the Street Department;
19.Approve Resolution declaring vehicles and equipment as surplus located at the Caldwell Ooif
Department for public auction,
Page 1 of 2
20.Approve Resolution authorizing the procurement and execution of the Ramaker & Associates
(CIMS) General Terms and Conditions Agreement as recommended by the Cemetery Software
Steering Team for software products for the Canyon Hill Cemetery in the amount of$43,320.00;
21.Approve Resolution authorizing the purchase of a Walker 24HP Kohler Diesel Mower from Smiths
Lawnmower Sales in the amount of$16,750.00 for use by the Cemetery Department.
OLD BUSINESS:
None.
NEW BUSINESS:
1. ACTION ITEM: Utility Public Hearing pursuant to Idaho Code 40-312(3) to protest the
construction of any federal aid project that affects utility facilities by providing public testimony
concerning the Indian Creek Path Extension to the Caldwell Greenbelt(Project No.A020[076],Key
No.20076).
2. ACTIONITEM: Finance Report acceptance.
3. Council Reports.
4. Mayor's Comments.
5. Adjournment.
Next Regular City Council Meeting is on Monday,February 4,2019 at 7:00 p.m. in the Community
Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to
participate in the meeting should contact the City Clerk at 414 Blaine Street or call#455-4656 prior to the
meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website:
www.cityofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la
reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o flame al # 455 a 4656
antes de la reunion.
l 1
Page 2 of 2
BOOK 60 PAGE 8
REGULAR MEETING
January 7,2019
7:00 P.M.
Mayor Nancolas opened the meeting at 7:00 p.m.and welcomed those in attendance.
Reverend Eric Underwood of the Caldwell Campus Christian Faith Center provided the invocation. Mayor
Nancolas led the audience in the Pledge of Allegiance to the Flag.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,Pollard,
Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Update Report: 1-84 Environmental from RBCI Consultants:
Amy Schroeder,GARVEE Program Manager for Idaho Transportation Department District
#3,8150 W.Chinden,Boise,provided information about the I-84 expansion projects. She
provided a handout concerning the details of the corridor expansion. She reported that ITD
has dedicated over three hundred million dollars for improving the 1-84 corridor.
An ITD open house information session concerning the I-84 expansion project will be held
on January 23,2018 from 4:00—7:00 p.m.at the Caldwell Best Western Plus(908 Specht
Avenue). Comments may also be submitted on-line at the ITD website. A podcast is
available to the public entitled"Drive Idaho"where more information is available.
Brian Foot of Horrachs Engineers,5700 E Franklin Rd# 160,Nampa was present but did
not participate in the presentation.
Mayor Nancolas expressed this appreciation to the ITD staff who have assisted with the I-84
widening project. He reported that there currently are discussions with ITD regarding the
City of Caldwell assuming the maintenance and operations of Cleveland Boulevard and
Blaine Street(Hwy.30). In addition,there is research being conducted about the widening
of Hwy. 20/26. He complimented Ms. Schroeder on her recent award for acquiring the
funding for the I-84 expansion corridor projects.
B. Update Report: Airport Commission from Chairman Phil Fouts:
Phil Fouts provided an update report concerning airport operations. He acknowledged other
members of the Airport Commission in attendance and outlined the 2018 completed projects
and planned projects for 2019-2023. He emphasized the immediate need for procurement of
additional land to expand the airport footprint.
Brent Orton,Public Works Director and Mayor Nancolas explained that the 15-acre parcel
adjacent to the airport has been appraised numerous times for the purpose of acquiring the
site for airport operations. Negotiations are ongoing with the property owner. It was also
noted that further expansion of the runway must be justified with the FAA before any federal
funding can be appropriated.
Mr. Fouts expressed his appreciation for the support of the City Council on behalf of the
Airport Commission.
Councilman Allgood stated that the, Caldwell Industrial Airport has proven to be a very
successful operation within the Treasure Valley.
AUDIENCE PARTICIPATION
Code Enforcement Complaint by Brian Allen:
Brian Allen,211 North Alaska,expressed his concern regarding the lack of weed upkeep and necessary
weed abatement on property located along Marble Front Road. He expressed concern with the City's
lack of enforcement with the property owner and/or the Augustina Homeowner's Association(HOA)to
maintain the frontage landscaping. He read into the record a recent response to his code enforcement
complaint from City Attorney Maren Ericson,noting that Ms.Ericson had stated in her email that the
HOA has been dissolved and inactive since 2016 and therefore,the City of Caldwell does not have a
point of contact or owner of record to institute code enforcement action.
Mr. Allen questioned who is responsible for the property, Who pays the taxes and maintains the
irrigation ditch at the site? He emphasized the need to address the subject nuisance issue since the area
is highly viewed by the public traveling to Luby Park and the updated Maverik business at Marble Front
and Illinois Avenue.
BOOK 60 PAGE 9
Mayor Nancolas thanked Mr. Allen for reporting such code enforcement issues to City staff. He
indicated that the issue would be further researched by the City Attorney and staff members to determine
what action could be taken to resolve the matter.
Boy Scout in Altendance•
The Mayor acknowledged Chase Warren of Boy Scout Troop 9262 and his mother,Kim Warren, 12904
Alicia Street. Chase reported that he was working to achieve his Communication Merit Badge.
CONSENT CALENDAR: [All Consent Calendar items are considered action items]
1. Approve the minutes of the Regularly Scheduled-City-Council Meeting held on January 7,2019;
2. Approve the re-appointment of Roger Page to the Caldwell Planning&Zoning Commission for a
term to expire December 31,2021;
3. Approve the appointment of Alan Mills to the Impact Fee Advisory Committee;
4. Approve Resolution No.20-19 accepting the ranking recommendation by the Caldwell Fire Station
#3 Selection Team for Construction Management General Contractor (CMGC) services and
authorize the Caldwell Fire Station #3 Team and/or City staff to negotiate the contract with the
highest ranked firm,second ranked firm,and so on as necessary to achieve a contract;
5. Approve Resolution No.21-19 authorizing the purchase of a 2019 Chevrolet Silverado 1500 in the
amount of$28,597.05 from Mountain Home Auto Ranch for use by the Engineering Department;
6. Approve Resolution No. 22-19 accepting an Easement from Windsor Creek Properties, LLC for
utility main lines(domestic water,pressure irrigation and sanitary sewer service)for Windsor Creek
East No.3 Subdivision;
7. Approve Resolution No.23-19 authorizing the execution of a Deferral Agreement with Jeanette L.
Miller for public improvements along South 10'h Avenue and Amber Street;
8. Approve Resolution No.24-19 accepting the Deed from Jeanette L.Miller for future widening of
South 101 Avenue along the subject property frontage;
9. Approve Resolution No.25-19,accepting an Easement from Grace at Caldwell LLC for a domestic
water line across a portion of their property to provide water service to Grace Assisted Living at
Caldwell located at 518 North 211 Avenue;
10.Approve Resolution No.26-19 accepting the Dedication of water main lines and appurtenances from
208 Storage LLC for 208 Storage located at 4105 Nelson Lane;
11.Approve Resolution No.27-10 accepting the Dedication of domestic water main lines from Grace at
Caldwell LLC for Grace Assisted Living located at 518 North 215`Avenue;
12.Approve Resolution No.28 19 ratifying the expenditure of repairs to the recycled activated sludge
(RAS)line in the amount of$18,950.00 located at the Caldwell Wastewater Treatment Plant;
13.Approve Resolution No.29-19 ratifying the expenditures of repairs to the WEMCO motor and pump
in Digester#4 in the amount of$14,542.00 located at the Caldwell Wastewater Treatment Plant;
14.Approve Resolution No.36-19 authorizing the purchase of two(2)Powerfoil 8 Ceiling Fan Kits in
the amount of$12,369.00 pursuant to Idaho Code 67-2803 for use at the Street Department;
15.Approve Resolution No. 31-19 accepting the proposal from Crane AIarm in the amount of
$14,795.00 to install a fire monitoring and alarm system in the finished and yet to be remodeled
portions of the Sweetwater Building Iocated at 119 South 71 Avenue;
16.Approve Resolution No.32-19 accepting the Warranty Deed from 52 LLC to the City of Caldwell
for a parcel of ground located on the cast side of South KCID Road just north of Goldfinch Way
(8.39 acres more or less)to be used for Fire Station No.3;
17.Approve request to appoint Lt.7oey Hoadley from the Caldwell Police Department as the City of
Caldwell representative to the West Valley Humane Society Board of Directors;
18.Approve Resolution No. 33-19 authorizing the installation of a fiber optic conduit under I-84
crossing to North 31 Avenue by Earth Energy,Inc. in the amount of$12,012.25 to serve the Street
Department;
19.Approve Resolution No.34-19 declaring vehicles and equipment as surplus located at the Caldwell
Golf Department for public auction;
20.Approve Resolution No. 35-19 authorizing the procurement and execution of the Ramaker &
Associates (CIMS)Generaf Terms and Conditions Agreement as recommended by the Cemetery
Software Steering Team for software products for the Canyon Hill Cemetery in the amount of
$43,320.00;
21.Approve Resolution No.36-19 authorizing the purchase of a Walker 24HP Kohler Diesel Mower
from Smiths Lawnmower Sales in the amount of$16,750.00 for use by the Cemetery Department.
MOVED by Pollard,SECONDED by Allgood to approve the Consent Calendar as printed.
Roll call vote:Those voting yes: Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting
no:none. Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
BOOK 60 PAGE 10
NEW BUSINESS
(ACTION ITEM: UTILITY PUBLIC HEARING,PURSUANT TO IDAHO CODE 40-312[3[TO
PROTEST THE CONSTRUCTION OF ANY FEDERAL AID PROJECT THAT AFFECTS
UTILITY FACILITIES BY PROVIDING PUBLIC TESTIMONY CONCERNING THE INDIAN
CREEK PATH EXTENSION TO THE CALDWELL GREENBELT[PROJECT NO.A020 [076[,
KEY NO.200761)
Mayor Nancolas opened the public hearing noting that,the hearing is required due to the involvement of
federal funds with the project.
Brent Orton,Public Works Director at 621 Cleveland Boulevard,provided the staff report. He indicated
that typically such a hearing would be conducted by Idaho Transportation Department by a hearing
officer;however,LHTAC required tonight's public hearing before City Council. The purpose is to give
utility providers the option to provide public testimony,if they have not signed a waiver. If all the utility
providers sign a waiver,such a hearing would not be necessary. Mr.Orton provided an overview of the
project's location by use of an aerial map.
The Mayor noted that no individuals signed up to provide public testimony.
MOVED by Hopper,SECONDED by Pollard close the public hearing.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the
amount of$1,058,300.98 for the-period ending January 16,2019,a net payroll of$500,818.51 for the pay
period ending January 9,2019.
MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of$1,058,300.98 by
check numbers 135490 through I35624 and payroll in the amount of S500,818.51 represented by check
numbers 33056 through 33185 and direct deposits be accepted,payments approved and vouchers filed in
the office of the City Clerk.
MOTION CARRIED
n (COUNCIL COMMENTS)
Councilman Callsen reported that the Caldwell Chamber of Commerce has scheduled Roger Brooks as the
keynote speaker for the Chamber of Commerce Annual Awards Ceremony.
• The Audit Committee will be meeting on January 24,2019.
• The Mayor's Youth Advisory Council will be attending The Day at the Capital event.
• The Mayor's Youth Advisory Council Annual Fundraiser Dinner will be held on February 23,2019.
City Council will sponsor two tables. He requested that City Council Members contact Susan Miller
concerning their attendance. Donations of silent auction items are being received.
Councilman Allgood reported that the Optimist Club has reinstituted the Optimist Boxing Club. The Silver
Belt Invitational event will be held in February at the O'Connor Event Center.
(MAYOR'S COMMENTS)
The Mayor provided an update report concerning the status of the downtown hotel project. He reported that a
meeting was recently held with city staff,the developer and their legal counsel. The hotel study,initiated by the
developer,will be complete within the next few weeks. The goal date to start construction is September 2019.
Design review through the Planning&Zoning Department is required.
The 2019 Legislature is in session. All legislative action proposals, which could affect municipalities, are
being reviewed by the Mayor and appropriate department heads.
The Mayor's Youth Advisory Council Annual Fundralser Dinner will be held at the Indian Steak House in
downtown Caldwell.
(ADJOURNMENT)
MOVED by Hopper,SECONDED by Stadick to adjourn at 7:51 p.m.
MOTION CARRIED
APPROVED AS written THIS 41h DAY OF February 2019.
BOOK 60 PAGE I I
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