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HomeMy WebLinkAbout2018-11-19 City Council Minutes Regular MeetingBOOK 59 PAGE 152 SPECIAL MEETING Caldwell City Council Workshop Monday, November 19, 2018 6:00 P.M. (WORKSHOP TO DISCUSS THE PARTNERSHIP ON THE CALDWELL EVENTS CENTER CAMPUS WITH THE CANYON COUNTY FAIR, CALDWELL NIGHT RODEO, COLLEGE OF IDAHO AND THE CITY OF CALDWELL) Mayor Nancolas opened the workshop at 6:00 p.m. Present: Paul Navarro (Canyon County), Diana Sinner (Canyon County Fair), Joshua Sanders (Canyon County Fair Board Chairman), Vinton Howell (Parks Superintendent and CNR Board Member), Denise Milburn (Recreation Coordinator), Brent Orton (Public Works Director) Brent Orton, Public Works Director at 621 Cleveland Boulevard, provided a map outlining the location of the improvements. Mayor Nancolas presented the proposed development plan for the Caldwell Eve nt Center. He noted that the steering committee had been meeting since January. The plan intend s to alleviate space limitations and allow expansion for the Canyon County Fair. Paul Navarro reported that funding in the amount of $1.6 million was approved by the Canyon County Commissioners for construction of an Expo Building at the site. He also reported on improvements , which have been made over the past two years to the challis barn and fair building. The improve ments have amounted to approximately $400,000. Vinton Howell reported that additional seating within the Caldwell Night Rodeo arena has been discussed by the Caldwell Night Rodeo Board; no definite plans have been made. The Mayor noted that there has been discussion about obtaining a ground cover for Simplot Stadium to make it usable space beyond the football and soccer season; however, issues have emerged in considering the cost and storage of the cover. Brent Orton reported on the required process to clear the vacant lot of debris located near Gabiola Field to make it a usable space with grass. Councilman Allgood asked about traffic plans and the build out of Linden Street as a minor arterial roadway. Brent Orton recommended that the City work with ITD to reprogram the signal at Cleveland Boulevard as an interim measure to assist with traffic congestion in that location. The workshop dismissed at 7:00 p.m. REGULAR MEETING Caldwell City Council Monday, November 19, 2018 7:00 P.M. Mayor Nancolas opened the meeting and welcomed those in attendance. He announced that a workshop was held tonight at 6:00 p.m. to discuss potential plans for enhancement of the Caldwell Events Center. Reverend Jim Porter of the Caldwell Free Methodist Church provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Update Report by the Caldwell Historic Preservation Commission: Jacob King, Chairman at 2410 Wisconsin Avenue, provided an update report regarding the Caldwell Historic Preservation Commission. He stated that fourteen administrative level approvals for Certificates of Appropriateness were conducted through the Planning & Zoning Department. Four additional cases were heard before the Caldwell Historic Preservation Commission. Mr. King provided a spreadsheet outlining the applications submitted by BOOK 59 PAGE 153 homeowners for Certificates of Appropriateness. He noted that plans are underway to provide additional information and training regarding for homeowners within the historic district. AUDIENCE PARTICIPATION Greg Urrutia of New Beginnings Housing expressed his appreciation for the support of the City of Caldwell concerning the recently completed senior housing project at 821 Fillmore Street. CONSENT CALENDAR [All Consent Calendar items are action items] 1. Approve the minutes of the Regularly Scheduled City Council Meeting held on November 5, 2018, the Caldwell Traffic Commission Meeting held on November 5, 2018; the Caldwell Golf Board Meeting held on August 15, 2018; the Caldwell Hearing Examiner Meeting held on May 8, 2018; and the Caldwell Planning & Zoning Commission Meetings held on June 12, 2018 and August 14, 2018. 2. Approve the Order of Decision for Case No. ZON-18-08 (Global Tractor Rezone); 3. Approve the Order of Decision for Case No. ANN -18-08 (Draper Annexation); 4. Approve the Order of Decision for Case No. OA-18-03 (Zoning Ordinance Update); 5. Approve request for the selection of Mayor Garret Nancolas as the ICRMP Board of Trustees Region 1 Representative; 6. Approve Resolution No. 325-18 authorizing the execution of the Agreement between the City of Caldwell and Autumn Gold Housing to utilize CDBG funding for the purpose of providing down payment assistance to eligible home buyers for up to a maximum of $20,000 expiring on April 30, 2019 pursuant to the CDBG Program Year 2017 funding; 7. Approve Resolution No. 326-18 authorizing the purchase of a 2018 one-ton, heavy duty Sierra Cab & Chassis for use by the Caldwell Street Department based on a similar bid to the State of Idaho pursuant to Idaho Code, Title 67, Chapter 28, Section 3(1) in the amoun t of $28,962.00 as allocated within the FY-2019 Budget; 8. Approve Resolution No. 327-18 authorizing the execution of a Joint Funding Agreement for stream bank gauging stations with the United States Geological Survey in the amount of $18,905.00; 9. Approve Resolution No. 328-18 authorizing the appropriation of $59,334.73 from the General Fund to reimburse New Beginnings Housing, LLC for frontage and alley improvements at 821 Fillmore Street as previously agreed upon in Resolution No. 136-15; 10. Approve Resolution No. 329-18 authorizing the purchase of an integration between Laserfiche and Avolve Software (Project Dox) for an automated export of approved plans and documents in the amount of $10,000.00 as approved within the FY-2019 Budget; 11. Approve Resolution No. 330-18 authorizing the purchase of a surface mounted scissor lift for use by the Street Department purchased through a National Cooperative Purchasing Alliance Contract pursuant to Idaho Code 67-2807 in the amount of $124,628.74 as approved within the FY -2019 Budget; 12. Approve Resolution No. 331-18 authorizing the purchase of a Venturo Crane for use by the Street Department pursuant to Idaho Code, Title 67, Chapter 28, Section 3(2) in the amount of $19,900.00 as approved within the FY-2019 Budget; 13. Approve Resolution No. 332-18 authorizing the purchase of a 2019 Ford 550 (4 x 4) for use by the Street Department in the amount of $44,135.00 pursuant to Idaho Code Title 67, Chapter 28, Section 3, Subsections (1)(2) as approved within the FY -2019 Budget; 14. Approve Resolution No. 333-18 authorizing the replacement of the HVAC units at Caldwell Fire Department Station #1 in the amount of $24,800 from Air Comfort, Inc. pursuant to Idaho Code 67 - 2803; 15. Approve Resolution No. 334-18 authorizing the purchase of a 2014 Jeep Cherokee Sport from the Idaho Bureau of Federal Surplus for use by the Information Technology Department and City Hall staff in the amount of $9,525.00 from contingency funds pursuant to Idaho Code 67 -2803; 16. Approve Resolution No. 335-18 authorizing the execution of a proposal from SS Software Technologies LLC, dba Canopy Workforce Solutions to upgrade and support the Human Resource Information System formerly known as People-Trak; 17. Approve Resolution No. 336-18 authorizing the project application packet submitta l to Local Highway Technical Assistance Council (LHTAC) for prioritization regarding the 4 th Avenue Bridge Replacement Project over Indian Creek with an estimated replacement cost of $1,525M including a local match of 7.34 percent; 18. Approve Resolution No. 337-18 declaring surplus property of floor maintenance equipment from the Caldwell Fire Department to be sold at public auction. MOVED by Pollard, SECONDED by Callsen to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. BOOK 59 PAGE 154 NEW BUSINESS (ACTION ITEM: FINANCE REPORT ACCEPTANCE) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of $1,357,478.47 for the period ending November 14, 2018 and a net payroll of $369,209.55 for the period ending October 27, 2018. MOVED by Pollard, SECONDED by Hopper to accept accounts payable in the amount of $1,357,478.47 represented by check numbers 134278 through 134679 and payroll in the amount of $369,209.55 represented by check numbers 32910 through 32926 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Pollard commented on the outstanding attendance and activity level at the Indian Creek Plaza and the Winter Wonderland event. He also expressed his appreciation for the support of Mayor Nancolas concerning the relocation of the Guardian ad Litem office to downtown Caldwell. Councilman Callsen reported on the steady amount of media coverage for downtown Caldwell’s events and happenings. Councilwoman Ozuna expressed her appreciation to Destination Caldwell for the premier soft-opening event at the Indian Creek Plaza skating rink held on Wednesday evening for City employees and their family members. Councilman Allgood and Councilman Stadick expressed their appreciation for the planning efforts regarding the Winter Wonderland Festival, the outstanding light display and events at the Indian Creek Plaza. (MAYOR’S COMMENTS) Mayor Nancolas commented on the success of the Winter Wonderland Festival and the grand opening of the Indian Creek Plaza skating rink. He wished everyone a Happy Thanksgiving. (ADJOURNMENT) MOVED by Hopper, SECONDED by Allgood to adjourn at 7:26 p.m. MOTION CARRIED APPROVED AS written THIS 3rd DAY OF December , 2018. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk