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HomeMy WebLinkAbout2018-12-03 City Council Minutes Regular MeetingBOOK 59 PAGE 155 REGULAR MEETING Caldwell City Council Monday, December 3, 2018 7:00 P.M. Mayor Nancolas opened the meeting and welcomed those in attendance. Reverend Robyn Bridgeo of the Salvation Army Church provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen, Pollard, Stadick, Allgood, and Ozuna. Absent: Hopper. The Mayor acknowledged Attorney Douglas Waterman of Hamilto n, Michaelson and Hilty Attorneys at Law. Mr. Waterman is a new attorney with the firm and will be assisting with legal counsel duties for the City of Caldwell. CONFLICT OF INTEREST DECLARATION Councilman Stadick reported that he is a resident of Cedar Crossing Subdivision and noted that Consent Calendar Item #3 is dealing with a with Cedar Crossing Subdivision. Mr. Waterman, City Attorney, clarified that there would not be a conflict of interest concerning the matter. SPECIAL PRESENTATIONS A. Students from the Caldwell High School American Government Class The Mayor acknowledged Cheryl Adams, teacher at Caldwell High School. She asked each of the 30 students in attendance to stand in introduce themselves. B. Annual Update Report: Destination Caldwell Kelli Jenkins, President of Destination Caldwell at 10691 Orchard Avenue provided a PowerPoint presentation. She reported that in accordance with the Agreement between Destination Caldwell and the City of Caldwell, a yearly report would be provided to update City Council concerning the management of the Indian Creek Plaza. She noted that the development of the Indian Creek Plaza was a public/private partnership and expressed her appreciation for the support of the Caldwell City Council and Caldwell Urban Renewal Agency regarding this endeavor. Keri Smith-Sigman, Chief Executive Officer of Destination Caldwell at 106 South Kimball Avenue, provided an overview of the events and happenings organized by Destination Caldwell at Indian Creek Plaza in 2018 and the budgetary expenses and revenue for the current year and projections for the 2019 budget. Councilman Pollard complimented Destination Caldwell for their ongoing vision of the Indian Creek Plaza and the success of the skating rink. Kelli Jenkins concluded the presentation by announcing the names of the 2019 Destination Caldwell Board of Directors:  Regan Rossi, President  John McGee Vice-President  Warren Kouba, Treasurer  Scott Gipson, Secretary  Kelli Jenkins, Past Present  Gregg Alger  Wendy McClain  Tyler Morgan  Dan Norman  Ken Wien  Mayor Garret Nancolas, City of Caldwell  Chamber of Commerce Board Member  Keri Smith-Sigman, Chief Executive Officer Mayor Nancolas expressed his appreciation for the leadership of the Destination Caldwell and is looking forward to working with the Board of Directors in the upcoming year. C. Proclamation: Veterans Suicide Awareness Month The Mayor read the proclamation into the record: BOOK 59 PAGE 156 WHEREAS, according to the most recent U.S. Department of Veterans Affairs study, approximately 20 veterans die by suicide every day in the United States; and WHEREAS, veterans face a disproportionate risk of suicide when compared to the general population; and WHEREAS, the highest risk for suicide is among younger veterans, especially those who served on the battlefields of Iraq and Afghanistan; and WHEREAS, the risk of suicide can be reduced through awareness, proper education, resources, and treatment; and WHEREAS, suicide affects each and every one of us in some way and it is up to us to help those we love by being good neighbors, good friends and good family members if we are to protect our veterans from such a tragic fate; NOW, THEREFORE, I, Garret L. Nancolas, Mayor of the City of Caldwell, ID, do hereby proclaim December to be VETERANS SUICIDE AWARENESS MONTH In Caldwell, ID, and encourage all residents of Caldwell to recognize how serious suicide is and the steps each of us can take to protect those around us from such tragedy. AUDIENCE PARTICIPATION Comments by Cheryl Adams: Cheryl Adams, 19096 Pleasant Avenue, reported that she was involved in an accident on November 21st at the intersection of Centennial Boulevard and Simplot Highway. She stated her concern regarding the safety of the intersection and asked about future plans to make necessary improvements. Mayor Nancolas reported that the preliminary design process of a roundabout at Centennial and Simplot Boulevard is in process under the direction of the Idaho Transportation Department. He explained that both Centennial and Simplot Boulevard are under the jurisdiction of the Idaho Transportation Department. Robb MacDonald confirmed that year 2021 is the tentative projected date for a roundabout to be constructed at Centennial Blvd. and Simplot Highway by Idaho Transportation Department. Comments by Lisa Wagoner: Lisa Wagoner, 11846 Linden Road, reported that she is the owner of Soda Burst located on Arthur Street at the Indian Creek Plaza. She expressed concern as a downtown business owner there was an allowance by Destination Caldwell for food trucks to be parked within the Indian Creek Plaza in front of operating businesses during the Night Light Parade. She reported that the location of the food trucks greatly affected revenue of her business that evening. She complimented the planning of the Winter Wonderland event where food trucks per parked in various locations in the downtown and not within the Indian Creek Plaza. She requested that defined plans be discussed between City staff , Destination Caldwell staff, and the local business owners. Mayor Nancolas reported that Ms. Wagoner had notified him of the situation on Saturday evening after the parade. He immediately contacted Kelli Jenkins regarding the matter and Ms. Jenkins followed-up with Ms. Wagoner that evening to address her concerns. He noted that he also discussed the matter with Keri Sigman-Smith regarding working with the downtown business owners as Destination Caldwell plans events in the plaza. He noted that it is the intent of the Indian Creek Plaza to bring citizens to the downtown for the local businesses to succeed. Comments by Marcie Clark: Marcie Clark, 23540 Mattson Lane, Middleton reported on vendors arriving during the parade and the six weeks of the Winter Wonderland light display to set up their merchandise without obtaining the proper permits. She noted that the vendors were blocking sidewalks. The Mayor thanked Ms. Clark for bringing forward the information. The matter will be discussed by City staff members on how to monitor the vendor requests. CONSENT CALENDAR [All Consent Calendar items are action items] 1. Approve the minutes of the Regularly Scheduled City Council Meeting held on November 19, 2018, the Caldwell Pathways & Bike Routes Committee meetings held on April 17, 2018 and June 19, 2018; and the Caldwell Design Review Commission meeting held on October 23, 2018; BOOK 59 PAGE 157 2. Approve the Order of Decision for Case No. SUB -18F-10 (Sienna Hills #8 Final Plat); 3. Approve the Order of Decision for Case No. SUB-18F-11 (Cedar Crossing #4 Final Plat); 4. Approve the Order of Decision for Case No. SUB -18F-12 (Virginia Park #10 Final Plat); 5. Approve the Order of Decision for Case No. SUB -18F-13 (Heritage Meadows #4 Final Plat); 6. Approve the Order of Decision for Case No. SUB-18F-14 (Windsor Creek #3 Final Plat); 7. Approve the Order of Decision for Case No. SUB -18F-15 (Castle Peak #5 Final Plat); 8. Approve Resolution No. 338-18 declaring items from the Planning & Zoning Department and the Caldwell Event Center as surplus property; 9. Approve Resolution No. 339-18 accepting the Award of Bid to Mobile Cash Services, Inc. for Automated Teller Machine Services at the Caldwell Event Center, Purple Sage Golf Course, and Indian Creek Plaza; 10. Approve Resolution No. 340-18 authorizing the execution of Agreement with Autumn Gold/Monte Vista associated with CDBG Funding FY-2016; 11. Approve Resolution No. 341-18 authorizing the execution of the Crossing Agreement with Riverside Irrigation District, LTD regarding the fiber optic cable project under the Riverside Canal; 12. Approve Resolution No. 342-18 authorizing the purchase of a 2019 Chevrolet Silverado 1500 from Mountain Home Auto Ranch in the amount of $25,029 pursuant to Idaho Code, Title 67, Chapter 28, Section 3 (2) as approved in the FY-2018 Budget for use by the Water Department; 13. Approve Resolution No. 343-18 authorizing the general direction being taken by the team (City of Caldwell, Caldwell Night Rodeo, Canyon County and Canyon County Fair) and authorize City forces to begin work on removal of debris on the City-owned Gabiola Field and adjacent property and anticipate the presentation of a Memorandum of Agreement in the near future; 14. Approve Resolution No. 344-18 authorizing the purchase of a Topcon 3DMC2 GPS for Dozer from Bonneville Blue in the amount of $69,552.00 as approved within the FY -2019 budget for use by the Street Department; 15. Approve Resolution No. 345-18 authorizing the purchase of a Karcher Cuda Model 2848 Parts Washer in the amount of $10,873.02 pursuant to Idaho Code, Tit le 67, Chapter 28, Section 3 as approved in the FY-2019 Budget for use by the Street Department; 16. Approve Resolution No. 346-18 authorizing the acceptance of a proposal in the amount of $13,530.00 from Earth Energy, Inc. for boring the fiber optic conduit under Centennial Way and the Riverside Irrigation District Canal as approved in the FY-2018 Budget; 17. Approve Resolution No. 347-18 accepting a proposal for $14,900.00 from Anne Westcott of Galena Consulting to assist the City and its Impact Fee Advisory Committee in reviewing and revising the City’s Impact Fees for Parks, Fire, and Police. 18. Approve Resolution No. 348-18 authorizing the execution of Amendment 1 to Task Order No. 002 from Keller Associates to continue lab design services and perform construction observation in the amount of $56,495 for the Wastewater Treatment Plant; 19. Approve Resolution 349-18 authorizing the purchase of a used Zamboni 440 Ice Resurfacer in the amount of $17,591.57 for use at the Indian Creek Plaza; 20. Approve Resolution No. 350-18 authorizing the acceptance of a proposal from Upson Company in the amount of $26,171.00 for roofing and $4,352.66 for water and mold damage at 403 Blaine Street as allocated from the General Fund 01; 21. Approve Resolution No. 351-18 authorizing the acceptance of an Easement from Brookfield Holdings (Hayden II) LLC for a pressure irrigation pump station pathway and main lines for the Voyage Crossing North Phase 1 Subdivision; 22. Approve Resolution No. 352-18 authoring the execution of a Right-of-Way Purchase Agreement with Cicero Properties, Inc. for property known as 121 E. Simplot Boulevard in the amount of $200.00 for future roundabout construction at the intersection of Hwy. 19 (E. Simplot Boulevard) and Centennial Way; 23. Approve Resolution 353-18 accepting a Quitclaim Deed from Cicero Properties, Inc. for future roundabout construction at the intersection of Hwy. 19 (E. Simplot Boulevard) and Centennial Way; 24. Approve Resolution No. 354-18 authorizing the execution of a Right-of-Way Purchase Agreement with Esther E. Rush Life Estate & Esther Rush Trust along 4120 E. Ustick Road in the amount of $11,648.00 to accommodate future proposed improvements; 25. Approve Resolution No. 355-18 accepting a Quitclaim Deed from Esther E. Rush Life Estate & Esther Rush Trust for future proposed roadway improvements along E. Ustick Road; 26. Approve Resolution No. 356-18 authorizing the purchase of a Utility Box in the amount of $68,489.16 pursuant to Idaho Code, Title 67, Chapter 28, Section 6 for use by the Street Department as allocated in the FY-2019 Budget. MOVED by Pollard, SECONDED by Allgood to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, and Callsen. Those voting no: none. Absent and/or not voting: Hopper. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS BOOK 59 PAGE 158 The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, ANNEXING A PORTION OF PROPERTY WITHIN THE CORPORATE CITY LIMITS INTO THE CALDWELL MUNICIPAL IRRIGATION DISTRICT OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, AND CHANGING THE BOUNDARIES THEREOF; DIRECTING THE CITY ENGINEER TO ALTER THE BOUNDARY MAP ACCORDINGLY; DECLARING THE INTENT OF THE CITY TO POOL WATER RIGHTS AND APPLY A UNIFORM METHOD OF ALLOCATING ASSESSMENTS AND CHARGES; AND PROVIDING AN EFFECTIVE DATE. MOVED by Callsen, SECONDED by Stadick to waive the three reading process and consider Bill No. 59 (Ordinance No. 3189) on its first reading by title only. Roll call vote: Those voting yes: Callsen Pollard, Stadick, Allgood, and Ozuna. Those voting no: none. Absent and/or not voting: Hopper. MOTION CARRIED MOVED by Callsen, SECONDED by Stadick to sponsor Bill No. 59 (Ordinance No. 3189) and move for its passage by title only. Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, and Ozuna. Those voting no: none. Absent and/or not voting: Hopper. MOTION CARRIED (ACTION ITEM: FINANCE REPORT ACCEPTANCE) Councilman Pollard reported that the Finance Committee has reviewed current accounts payab le in the amount of $1,543,187.03 for the period ending November 27, 2018 and a net payroll of $353,645.02 for the period ending November 10, 2018. MOVED by Pollard, SECONDED by Allgood to accept accounts payable in the amount of $1,543,187.03 represented by check numbers 134680 through 134938 and payroll in the amount of $353,645.02 represented by check numbers 32927 through 32962 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Pollard reported that a vendor at the Nightlight Parade was selling weapon-type items. Councilman Callsen expressed his excitement about the success of the ongoing downtown happenings. (MAYOR’S COMMENTS) The Mayor reported on the many partnerships including community members and staff who have worked diligently to make Caldwell a destination place. He noted that many of the attendees at the Night Light Parade were from outside of Canyon County. The next City Council Regularly Scheduled Meeting will be held on December 17th. (ADJOURNMENT) MOVED by Hopper, SECONDED by Allgood to adjourn at 7:58 p.m. MOTION CARRIED APPROVED AS written THIS 17th DAY OF December , 2018. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: BOOK 59 PAGE 159 City Clerk