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HomeMy WebLinkAbout2018-07-12 City Council Special Meeting BOOK 59 PAGE 97 Special Meeting MINUTES CALDWELL CITY COUNCIL July 12,2018 12:00 p.m Mayor Nancolas opened the meeting and asked the City Clerk to call the roll. Roll was called by the City Clerk. Present:Callsen,Pollard,Stadick,Allgood,and Ozuna(via phone). Absent: Hopper. Others in attendance: Kelli Jenkins and Mark Hilty(via phone). (ACTION ITEM: CONSIDER RESOLUTION NO. 194-18 AUTHORIZING THE EXECUTION OF THE NAMING AND ADVERTISING RIGHTS AGREEMENT FOR INDIAN CREEK PLAZA) Mayor Nancolas reported that a request for recognition of the donor through the Naming and Advertising Rights Agreement(Idaho Central Credit Union)be conducted today at the ribbon cutting ceremony. Therefore the purpose of the Special City Council Meeting is the consider approval of the agreements. Destination Caldwell Attorney William Punkoney and City Attorney Mark Hilty have reviewed the contract. Mark Hilty, City Attorney at 1303 12'Avenue Road, Nampa, provided the staff report. He noted that the contract exists primarily with Destination Caldwell and the Idaho Central Credit Union (ICCU). The obligations of the Agreement basically rest between the two entities. Mr.Hilty stated that the City of Caldwell is referenced in Section 4.2 of the Agreement dealing with the MOU currently in place between the City of Caldwell and Destination Caldwell. The term of the Agreement with ICCU is for a fifteen-year period. Destination Caldwell has a ten-year term as manager of the Indian Creek Plaza as indicated within the MOU. Section 4.2 clarifies that the term of the Agreement would be honored by the City of Caldwell if for some reason Destination Caldwell were terminated as managers of the plaza. Destination Caldwell would turn over remaining funds associated with the naming rights to the City of Caldwell,which would be used for operations and management of the plaza. Mr Hilty concluded by stating exclusive rights for advertising on the Indian Creek Plaza stage would be provided to Idaho Central Credit Union for the fifteen-year period as well as being recognized as the presenting sponsor four times per year for signature events. As stated within Section 6,conditions regarding the signage must comply with the Caldwell City Code. Kelli Jenkins,President of Destination Caldwell,noted that the Agreement addresses the sponsorship funding rights. In response to questions from Councilman Callsen, Ms. Jenkins clarified that the Agreement guarantees that ICCU would be named as the premier sponsor for four events per year at Indian Creek Plaza at no additional cost. If those events receive additional dollars through sales or fund raising, that amount goes directly to Destination Caldwell. In response to questions from Councilman Pollard,Mr.Hilty reported that the MOU with Destination Caldwell mandates a written yearly report be provided to Caldwell City Council outlining revenues and expenditures. In response to questions from Councilman Allgood,Ms. Jenkins outlined the process,which was followed to determine the dollar amount versus the term of the contract for the Agreement. In response to questions from Council Members Callsen and Stadick,Ms.Jenkins reported that the funds would be placed in an interest-bearing money-market account. Destination Caldwell will determine the expenditure of funds associated with equipment and operational needs. In response to questions from Councilman Stadick,Ms.Jenkins reported that the first report from Destination Caldwell would be provided this fall to City Council. Additional reports may be requested. She noted that maintenance of the sign would be the responsibility of Destination Caldwell. Discussion followed concerning conditions of the contract. Kelli Jenkins expressed appreciation concerning the support of City Council and the community regarding Indian Creek Plaza. She reported that nearly 1,000 persons attended the soft opening on Thursday evening. ICCU does not want a check presentation ceremony but rather they are desirous of emphasis being made concerning their"community investment". Councilman Callsen expressed his appreciation for the leadership of Destination Caldwell and the outstanding planning of events and operations of the Indian Creek Plaza. BOOK 59 PAGE 98 Mayor Nancolas read Resolution No.194-18 by title only: RESOLUTION AUTHORIZING THE EXECUTION OF A NAMING AND ADVERTISING RIGHTS AGREEMENT FOR THE INDIAN CREEK PLAZA MAIN STAGE BETWEEN DESTINATION CALDWELL,CITY OF CALDWELL,AND IDAHO CENTRAL CREDIT UNION. MOVED by Pollard,SECONDED by Callsen to approve Resolution No.194-18 as described. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, and Callsen. Those voting no: none. Absent and/or not voting:Hopper. MOTION CARRIED ADJOURNMENT MOVED by Stadick,SECONDED by Allgood to adjourn at 12:29 p.m. MOTION CARRIED APPROVED AS written THIS 6t' DAY OF August ,2018. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk