HomeMy WebLinkAbout2018-05-22 City Council Minutes - Budget WorkshopBOOK 59 PAGE 66
SPECIAL MEETING
BUDGET WORKSHOP
Caldwell City Council
MINUTES
May 22, 2018
6:00 P.M.
Council President Dennis Callsen opened the meeting at 6:00 p.m. at the Caldwell Street Department
Conference Room. (Mayor Nancolas was not in attendance.)
Council Member Present: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper.
Staff Members Present: Carol Mitchell, Frank Wyant, Brent Orton, Monica Jones, Robb MacDonald, and
Debbie Geyer.
PRESENTATION: CALDWELL POLICE DEPARTMENT (FRANK WYANT)
Police Chief Frank Wyant provided a handout concerning budget priorities.
Goal 1: Manpower and Raises
2017 to 2018: 57 officers have left CPD at an average of 5.7 a year.
Post training moving from a 10-week to a 16-week academy.
Nampa, Meridian, and Boise Police Departments are adding officers.
Need 13 officers to address current needs.
Staff ratios: Current CPD average 1.2 per 1,000 equals 67 officers/Idaho average 1.45 equals 80
officers/National average equals 99 officers (includes administration and patrol office rs)
Goal 2: CSO for Caldwell School District
Caldwell School District has requested two additional officers within the schools.
Negotiating with CSD administration concerning cost share of approximately $75,000 per officer.
Goal 3: Increase for K-9 Units
Goal 4: Increase for vehicle inventory
Goal 5: Equipment and overall training increase.
Create consistent branding for all media.
Create position for a library-marketing professional.
Goal 6: Spellman investment of $25,000 to Canyon County Sheriff’s Office.
Move from Unix to Lenex
Goal 7: Reviewing the Prosecuting Attorney Contract
RFQ is currently pending with bids due on June 7, 2018.
Discussion held concerning county vs. private law firm services for prosecuting attorney.
o By Idaho Code, all felonies currently must be sent to Canyon County Prosecutor’s Office.
Goal 8: Building Addition
Furniture and fixtures ($1.3 million).
Building remodel and updates, carpet, paint ($35,000).
Provide training opportunities that will enable staff to provide exceptional customer serv ices.
Create more opportunities to learn from each other by developing in -house training for relevant topics
as determined by management team.
Create and adopt a service philosophy.
Council Discussion:
Discussion was held concerning the cancellation of the CPD reservist program.
Possibly hire two CSO staff members to help with dispatch calls (evidence, report taking, etc.)?
How will the City reach the goal of 13 officers over the next few years? Plan must be in place.
How will the activity within the do wntown area ncrease the demand for police patrol?
Priority for raises of existing personnel is critical to retain officers.
PRESENTATION: ENGINEERING/PARKS/CEMETERY (ROB MACDONALD)
Robb MacDonald provided a handout regarding the three department budget priorities.
PARKS DEPARTMENT:
Maintenance crews are constantly maintaining new landscaped areas: the new railroad parking, Smeed
Parkway, Sundowner Park, Indian Creek Plaza.
o Need an additional crew chief to help supervise employees.
o Noted that there has been difficulty in filling seasonal positions.
Focus will be given to one or two parks per year to complete/update projects from the prepared list.
Special Interest Groups have contacted the City about special projects such Lions Club, BMX
Club, and Pickleball Club. Working with these groups on various parks projects.
BOOK 59 PAGE 67
Council Discussion:
Park Department Priorities: Luby Park, Lions Park, Sundowner Park, and Centennial Blvd.
(medians).
Park impact fees: Do they need to be re-evaluated?
Dog Park: Water line for drinking fountain for people/dogs, shelter, benches, and shade.
o Approximate cost: $25,000.
o Robb to contact interested citizen who inquired about master plan and possible donation for
the dog park.
CEMETERY DEPARTMENT:
Cemetery Plot Database.
Backhoe needed for grave excavation.
Purchase new casket lowering device.
Proposed restroom/administrative building.
Council Discussion:
Restroom should have outside access for the public visiting the cemetery.
Could the proposed new administrative building footprint be large enough for small
gatherings/receptions?
ENGINEERING DEPARTMENT:
Additional pickup needed for staff
GPS data collector
Personnel:
o Associate engineer
Pending projects
o Storm water manual update
o Sewer trunk line master planning update citywide
o Water modeling citywide
o Access ordinance update
o Pavement condition index
o Road classification adoption
o City design projects
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Brent Orton provided a PowerPoint presentation.
On-call Costs Analysis for Water/Streets/Sewer/Parks:
o Suggested that further research be conducted.
Building Department:
o Stepwise certification pay analysis being conducted for the Building Department.
Mapping & Modeling:
o Seeking a merit increase for employee.
o GIS System updates for data maintenance for mapping.
Street Department:
o Stepwise certification program being analyzed.
o Need additional review of the funding levels.
o Airport and Street Departments need new levy rates to maintain infrastructure.
o Winter Wonderland Responsibility.
How can we involve more community partnerships?
o Unpaved streets need to be completed.
Anticipate URA involvement.
Caldwell Industrial Airport:
o Caldwell Industrial Airport is now the busiest airport in the State of Idaho.
o Airport needs approximately $300,000 annually to operate.
o Adjust fees for additional revenue?
Water Department:
o In a period of ten years, nearly all Water Department Class IV operators will be retiring.
o Research is underway to assist with retention of employees.
o Additional miles of infrastructure water pipe needs replacement.
WWTP:
o No process related violations have occurred since recovery of the plant.
o Personnel stepwise growth options are being researched.
o Equipment improvements will be included in the budget.
Sanitation:
o Still have unlimited collection.
o Need to enact the policy regarding trash in cans only.
o Bids for new contractor? Current contract ends in 2023.
Street Lights:
o Continue to convert to LED to reduce power costs.
o Negotiate with Idaho Power to maintain their lights or get them to switch to LED to
stabilize and minimize labor.
Irrigation:
o Irrigation master plan.
o Costs continue to increase constructing pump stations.
BOOK 59 PAGE 68
Storm water Municipal Separate Storm Sewer (MS4):
o Need additional storm water master planning.
o Preserve the historic discharge rights.
o Caldwell will be raised to a Phase I permit.
Drainage Management:
o Budget will reflect needed personnel.
City Projects:
o Current City projects will be addressed at upcoming budget workshop.
Council Discussion for Public Works:
Need surveillance cameras within the downtown to prevent vandalism.
Could more temporary help be hired to assist with the lights for Winter Wonderland or full-time
help be hired for the Parks Department to take over the placement of lights?
Research fuel tax assessments for the Airport.
Research tie down fees for the Caldwell Airport.
Research Caldwell Airport land lease rates.
Is it possible that URA could be responsible for a portion of the Airport?
REGION 3 BEHAVIORAL HEALTH CRISIS CENTER (CAROL MITCHELL):
Carol provided a written request from Nicole Zogg of Southwest District Health concerning a
$9,000 investment from the City of Caldwell regarding the Region 3 Behavioral Health Crisis
Center.
Comments: What is the State of Idaho’s long-term investment for this project?
Recommendation: Add this item to the budget and the City Clerk work legal counsel to create a
resolution for this expenditure for annual review.
The workshop dismissed at 9:10 p.m.
APPROVED AS WRITTEN THIS 4th DAY OF June , 2018.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk