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Home My WebLink About2018-05-08 City Council Minutes - Budget WorkshopBOOK 59 PAGE 59 SPECIAL MEETING BUDGET WORKSHOP MINUTES May 8, 2018 6:00 P.M. Mayor Nancolas opened the meeting at 6:00 p.m. at the Caldwell Street Department Conference Room. Council Member Present: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Staff Members Present: Carol Mitchell, Juan Avila, Ken Wheeler, Brett Williams, Ken Wheeler, Frank Wyant, Brent Orton, Steve Donahue, Mark Wendelsdorf, Denise Milburn, Monica Jones, Lacey Welt, Debbie Geyer, and Brian Billingsley. PRESENTATION: LIBRARY (LACEY WELT) Lacey Welt presented a PowerPoint outlining the Caldwell Library Strategic Plan for 2018-2021: Goal 1: Increase community awareness and engagement  Increase access to resources and materials outside the library building.  Engage underserved audiences  Partake in library card campaigns Goal 2: Develop financial partnerships for library programs and services  Establish a Caldwell Public Library Foundation group and begin conducting a long -term fund-raising campaign for ongoing program and service needs.  Increase revenue streams outside of property taxes including donations Goal 3: Support economic advancement and the development of technology skills.  Increase staff technological competencies through ongoing training sessions  Increase technology-focused job skill programs for patrons  Create an efficient process for connecting job seekers to resources and services  Provide space for working and collaboration including meetings and networking space for job seekers, local businesses, and supporting community organizations Goal 4: Meet community demand for convenient library services and decrease barriers to access by exploring options to provide additional library service outlets within Caldwell.  Pursue opportunities for new locations and service points.  Survey users and non-users about interest in additional library service outlets  Identify funding for assistive technologies and implement relevant assistive technologies  Obtain a library vehicle to create a mobile presence and to better serve the community Goal 5: Expand the library’s marketing activities to reach a broader audience in the community and increase library users.  Create consistent branding for all media  Create position for a library marketing professional Goal 6: Provide training opportunities that will enable staff to provide exceptional customer servi ces.  Create more opportunities to learn from each other by developing in -house training for relevant topics as determined by management team  Create and adopt a service philosophy NOTE: Library FY-2019 proposed budget amounts to $1,129,334.00. PRESENTATION: PLANNING & ZONING (BRIAN BILLINGSLEY)  Budget permit software maintenance will increase from $1,800 to $7,100  Add a third vehicle, which will increase vehicle maintenance & gasoline figures.  Move code enforcement staff & functions into the Fire Department training room in 2019 o New counter ($3,500) o New desk ($2,000) o Printer ($400)  Renovation of hallway space where code enforcement is currently located into a small conference room in 2020. PRESENTATION: ECONOMIC DEVELOPMENT (STEVE FULTZ)  Steve Fultz reported on the budget allowance for continuing education for economic development purposes.  Marketing and advertising allowance for additional brochures/ads/giveaways, etc.  Professional services allowance for video/photo promotional tools BOOK 59 PAGE 60 PRESENTATION: CITY CLERK (DEBBIE GEYER)  Budget allowance for software purchases o Cemetery administrative/management software o Boards & Commission administrative/management software  Purchase of 2nd revolving file cabinet for ordinance and resolution documents  Ken Wien will be retiring as of October 1, 2018. PRESENTATION: HUMAN RESOURCES (MONICA JONES)  Budget increase of $550 PRESENTATION: FIRE (MARK WENDELSDORF)  Training for Caldwell Rural Fire – volunteer firefighters  Station #1: Gator ATV for downtown event usage  Station #2: New flooring  Station #3: Pending final presentation of figures and status PRESENTATION: CALDWELL EVENT CENTER (JUAN AVILA)  New ATV is needed for the event center  Update to the entrance flooring at O’Connor  Update report concerning the recent events at O’Connor and the entire event complex  Old restrooms at O’Connor are still used for back-up purposes with large events  A strong relationship has been established with the Canyon County Fair Board staff  The Wilson Drain will be tiled this summer  The RV dump will be relocated and improved at the Caldwell Event Center PRESENTATION: RECREATION DEPARTMENT (DENISE MILBURN)  The Recreation is in need of a new ball field. Money will be saved in fund balance for this purpose.  Upgrades have been made to the swimming pool in the current budget year  Research is being conducted about transforming the tennis court at Luby Park for pickle ball.  The current tennis court at Memorial Park needs to be upgraded  The Mayor reported that several items needing to be upgraded at Luby Park  The classes at Robertson Recreation Center has grown due to the availability of classroom space  Sidewalk accessibility for the recreation center needs to be addressed.  Outdoor gym for adults at Memorial Park has been discussed. PRESENTATION: FINANCE DIRECTOR (CAROL MITCHELL)  FY 19 $475,000 for CDBG funding o Pathway from Arthur to 21st Avenue  Additional $1,200 to attend financial training sessions for Finance Department staff GOLF DEPARTMENT: (BRETT WILLIAMS AND KEN WHEELER)  Unknowns: o Proshop labor o Pro shop inventory o Kitchen labor o Kitchen inventory  Known: o Budget is based upon city taking over Purple Sage and all revenues o Acquired two rough end mowers by internal loan by FY2018 o Acquired 40 golf carts by internal loan in FY2018 o Total internal loan payment of $81,710 in budget o No capital o 2% wage/benefit increase  Fee proposals: o Did away with early bird prices of $499& $599 in FY2018 o No fee increase to passes o Did away with Monday green fee of $17.50 in FY2018, made them consistent with Tuesday- Thursday rates o Did change Friday rate of $25.50 made it same as Saturday & Sunday of $29.50 o Range increase by $1.00/bucket of balls  Ken Wheeler: o No capital improvements this year o Balanced budget will be presented o Fairview well is needed to be replaced  Brett Williams o Discussion was held concerning the budget deficits and proposed fees and t-off schedules PRESENTATION: MAYOR & CITY COUNCIL BUDGET (MAYOR NANCOLAS)  Budgets will remain the same. The workshop dismissed at 8:00 p.m. BOOK 59 PAGE 61 APPROVED AS WRITTEN THIS 21st DAY OF May , 2018. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk