HomeMy WebLinkAbout2018-03-05 City Council Minutes Regular Meeting BOOK 59 PAGE 35
REGULAR MEETING
March 5,2018
7:00 P.M.
Council President Dennis Callsen opened the meeting.He reported that Mayor Nancolas was attending a
meeting out of state.
Council President Callsen noted that an Urban Renewal Agency Special Meeting was held at 6:30 p.m.for
the purpose of considering a bond resolution associated with the Indian Creek Plaza Project. He reported
that the resolution has a 30-day waiting period to receive public comments.
Pastor Seidel from the Oregon Trail Church of God provided the invocation.
The Boy Scouts in attendance from Troop#276 led the audience in the Pledge of Allegiance to the Flag.
Kyle Eliot, Scout Troop Patrol Leader,lead the Pledge. Council President Dennis Callsen acknowledged
Jeremy Simar (leader) and Larry Parrish (assistant leader). Each of the troop members stood and
introduced themselves.
Council President Callsen acknowledged Cheryl Adams, American Government teacher from Caldwell
High School. Each of the students in attendance stood and introduced themselves.
The Roll of the City Council was called by the City Clerk with the following members present:Callsen,
Hopper,Pollard,Stadick,Allgood,and Ozuna.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Proclamation—Colorectal Cancer Awareness Month
Council President Callsen read the proclamation into the record:
WHEREAS,colorectal cancer is the second-leading cause of cancer deaths in the United States and
there is currently no cure;and
WHEREAS,colorectal cancer affects men and women equally;and
WHEREAS,every three minutes,someone is diagnosed with colorectal cancer and every ten minutes,
someone dies from colorectal cancer;and
WHEREAS, the national goal established by the Colorectal Cancer Roundtable states 80% of
Americans ages 50 and older be screened by 2018;and
WHEREAS,it is critical that all people of all ages know the signs and symptoms of this disease;and
WHEREAS,observing a Colorectal Cancer Awareness Month in March would provide an opportunity
to offer education on the importance of early detection and screening.
NOW THEREFORE,I,Garret L.Nancolas,Mayor of the City of Caldwell,Idaho,do hereby proclaim
March 2018 as COLORECTAL CANCER AWARENESS MONTH in the City of Caldwell.
B. Update Report: CaddwellHousinQAuthority(ChairpersonArnoldHer•nandez)
Mr.Hernandez was not present to provide the report.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Ozuna,SECONDED by Hopper to amend the agenda:
• Move Item#13 from the Consent Calendar to New Business as Item#5A to read: "Consider
Resolution authorizing the execution of an agreement with MCAlvain Construction for interior
remodel work to be conducted at 123 South 7`Avenue not to exceed$600,000."
• Move Item#26 from the Consent Calendar to New Business as Item#513 to read: `Approve
Resolution accepting the Award of Bid to Clearwater Landscape&Irrigation,LLC in the amount
of$673,351.00 for the Downtown Parking Lots Project along the south side of the railroad tracks
between 9"Avenue and 11"Avenue."
• Correct New Business Item#2 to read: "Consider-Bill No. 08(Ordinance No.3138)for Case No.
OA-18-01(Zoning Map and Comprehensive Plan Map Update)with a request to waive the rules
and pass on the first reading."
MOTION CARRIED
AUDIENCE PARTICIPATION
Cynthia Ripke-Kutsaguitz of 3523 E.Linden Street,Apt.305,expressed her appreciation for the recent
response from the Caldwell Police Department staff regarding graffiti located near The Vineyard Suite
Assisted Living Complex. She stated her concerns about the new senior living complex currently under
BOOK 59 PAGE 36
construction on Fillmore Street and its incompatibility with the surrounding areas and the safety of senior
citizens living within a four-story complex.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held
on February 20,2018 and the Caldwell Pathways and Bike Routes Committee Meeting held
on October 17,2017;
2. Approve the Order of Decision for Case No.SUB-17S-01(McKim Condos Subdivision);
3. Approve the Order of Decision for Case No. SUB-17F-20 (Heritage Meadows #3 Final
Plat);
4. Approve the Order of Decision for Case No.SUB-17F-19(London Park Final Plat);
5. Approve request from Southwest District Health to waive the Caldwell Train Depot rental
fee in the amount of$600 for use of the facility to conduct a community-based"Walk Audit
Training"to be held on April 16 and 17,2018;
6. Approve Resolution No. 62-18 authorizing the purchase of a budgeted three-quarter ton
pickup truck from Corwin Ford in the amount of$38,496.00 for use by the Caldwell Fire
Department;
7. Approve Resolution No.63-18 ratifying repairs by Priest Electric to a blower located at the
Wastewater Treatment Plant in the amount of$24,150.11;
8. Approve Resolution No.64-18 authorizing the procurement of a Stencil Gun Truck from
Sherman Williams in the amount of$22,890.00 for use by the Street Department;
9. Approve Resolution authorizing the execution of a Memorandum of Agreement with Metro
Community Services for use of the Caldwell Senior Citizens bus for the period of January
1,2018 through December 31,2018 and payment of$9,000.00 for transportation services
for City of Caldwell senior and/or disabled residents for FY-2018;
10. Approve request for transfer of the Alcohol Beverage License(Beers and Wine)for East
Cleveland Beverage to Bryce Ekart;
11. Approve appointment of Evangeline Beechler to the Caldwell Housing Authority Board for
a term to expire December 31,2022;
12. Approve request to waive the Caldwell Event Center(O'Connor Field House)rental fee in
the amount of$1,350 for the Idaho Department of Labor Construction and Trade Industries
Youth Seminar on March 28,2018;
13. Approve Resolution No. 80-18 authorizing the execution of an agreement with McAlvain
Construction for interior remodel work to be conducted at 119 7'Avenue not to exceed
$600,000; [Moved to New Business as Item#5A for further discussion]
14. Approve Resolution No. 66-18 authorizing the execution of an agreement with McAlvain
Construction for Local Improvement District streetscape construction to be completed
adjacent to the Indian Creek Plaza in downtown Caldwell not to exceed$140.000;
15. Approve request for the destruction of records(temporary, semi-permanent,transient,and
scanned permanent records) from the Mapping Department, Water/Finance Department,
Water Department,Caldwell Police Department,Planning Department,and City Clerk;
16. Approve Resolution No.67-18 authorizing the acceptance of aproposal from Century Link
to relocate Fiber Drop equipment from the Canyon County Courthouse to the Caldwell
Police Department server room;
17. Approve Resolution No. 68-18 authorizing the acceptance of"Amendment 3"to "Task
Order 1"to the general services contract dated March 5, 2015 with Bowen Collins and
Associates for engineering services at the Caldwell Wastewater Treatment Plant;
18. Approve Resolution No. 69-18 authorizing declaration of public property (office doors)
located at 621 Cleveland Boulevard for disposition by public auction;
19. Approve Resolution No.70-18 authorizing the execution of a Consent to Use Agreement
with the Bureau of Reclamation for a Solomon Drain culvert to facilitate the Skyway Road
Proj ect;
20. Approve Resolution No.71-18 authorizing the execution of a Consent to Use Agreement
with the Bureau of Reclamation for a culvert and walking pathway crossing of the Solomon
Drain;
21. Approve Resolution No. 73-18 accepting the Dedication of sewer, water, storm water,
pressure irrigation,and street light facilities in the Castle Peak Subdivision,Phase No.4;
22. Approve Resolution No. 74-18 accepting the Dedication of sewer, water, storm water,
pressure irrigation,and street light facilities in the Sienna Hills Subdivision,Phase No.5;
23. Approve Resolution No. 75-18 accepting an Easement for pressure irrigation main lines
from Twenty Five Hectare LLC for Windsor Creek East No.1 Subdivision;
24. Approve Resolution No.76-18 accepting an Easement for utility lines(storm drain ponds,
domestic water and pressure irrigation main lines) from Twenty Five Hectare LLC for
Windsor Creek East No. 1 Subdivision;
25. Approve Resolution No. 77-18 accepting an Easement for domestic water lines from
Twenty Five Hectare LLC for Windsor Creek East No.1 Subdivision;
26. Approve Resolution No. 82-18 accepting the Award of Bid to Clearwater Landscape &
Irrigation,LLC in the amount of$673,351.00 for the Downtown Parking Lots Project along
the south side of the railroad tracks between 9'Avenue and I I'Avenue; [Moved to New
Business as Item#5B for further discussion]
27. Approve Resolution No.72-18 accepting the Award of Bid to Boise River Fence for the
Downtown Parking Lots Project for fencing along the south side of the railroad tracks
between 5`i'Avenue and I I'Avenue.
BOOK 59 PAGE 37
MOVED by Pollard,SECONDED by Allgood to approve the Consent Calendar as amended.
Roll call vote:Those voting yes: Pollard, Stadick,Allgood,Ozuna,and Hopper. Those voting no:none.
Absent and/or not voting:none.
MOTION CARRIED
OLD BUSINESS
None.
NEW BUSINESS
(PUBLIC HEARING (LEGISLATIVE): CASE #OA-18-01.A REQUEST BY THE CALDWELL
PLANNING AND ZONING DEPARTMENT TO AMEND THE CURRENT CALDWELL ZONING
MAP AND OFFICIAL COMPREHENSIVE PLAN MAP)
Council President Dennis Callsen declared the public hearing open.
Jarom Wagoner, 621 Cleveland Blvd.,presented the staff report and outlined the facts as written. He
noted that the maps reflect zoning changes and annexations that occurred within the calendar year of 2017.
The City annexed 29.69 acres into the City of Caldwell. Zoning classifications for those properties were
R-1,R-2, and M-1. The zone changes that occurred totaled approximately 57.28 acres. Changes on the
Comprehensive Map that occurred in 2017 totaled 43.23 acres. The yearly updates insure the accuracy of
the Zoning and Comprehensive Plan Maps for future land-use issues. Once the changes are approved,the
Mayor will sign the maps to make the changes official.
The Council President noted that no one signed up to speak at the public hearing.
MOVED by Hopper,SECONDED by Allgood to close the public hearing.
MOTION CARRIED
(CONSIDER BILL NO. 8 (ORDINANCE NO. 3138) FOR CASE NO. OA-18-01 (ZONING MAP
AND COMPREHENSIVE PLAN MAP UPDATE)WITH A REQUEST TO WAIVE THE RULES
AND PASS ON THE FIRST READING)
The Council President read the ordinance by title only:
AN ORDINANCE ADOPTING AN AMENDED ZONING MAP THAT SUPERSEDES AND
REPLACES THE OFFICIAL ZONING MAP AND COMPREHENSIVE PLAN MAP AS ADOPTED BY
THE CITY OF CALDWELL ON FEBRUARY 21,2017.
MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 8
(Ordinance No.3 13 8)on its first reading by title only.
Roll call vote:Those voting yes:Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard,SECONDED by Hopper to sponsor Bill No.8(Ordinance No.3138)and move for its
passage by title only.
Roll call vote:Those voting yes: Pollard,Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(CONSIDER RESOLUTION NO.78-18 AUTHORIZING A REVOLVING LOAN SECURED BY A
NOTE PAYABLE BETWEEN THE GOLF FUND AND CEMETERY PERPETUAL CARE FUND
NOT TO EXCEED$150,000)
Carol Mitchell,Deputy City Clerk at 411 Blaine Street,presented the staff report outlining the internal loan
process. The loan would be for a six-year period at an interest rate of 2.5 percent.
Council President read the resolution by title only:
CONSIDER RESOLUTION NO. 78-18 AUTHORIZING A REVOLVING LOAN SECURED BY A
NOTE PAYABLE BETWEEN THE GOLF FUND AND CEMETERY PERPETUAL CARE FUND NOT
TO EXCEED$150,000.
MOVED by Hopper,SECONDED by Ozuna to adopt Resolution No.78-18 as presented.
Roll call vote:Those voting yes:Hopper,Callsen,Pollard,Stadick,Allgood,and Ozuna. Those voting no:
none. Absent and/or not voting:none.
BOOK 59 PAGE 38
MOTION CARRIED
(CONSIDER RESOLUTION NO.79-18 AUTHORIZING THE PURCHASE OF A PROCORF 648
AIRFIER FROM TURF EQUIPMENT & IRRIGATION, INC. IN THE AMOUNT OF $23,286
PURSUANT TO IDAHO CODE 67-2807 (CONTRACT #2017025) FOR USE BY THE GOLF
DEPARTMENT)
Carol Mitchell,Deputy City Clerk at 411 Blaine Street,presented the staff report noting that this item was
included within the 2018 budget for the Golf Department.
MOVED by Hopper,SECONDED by Stadick to approve Resolution No 79-18 as presented.
Roll call vote:Those voting yes:Hopper,Callsen,Pollard,Stadick,Allgood,and Ozuna. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(CONSIDER RESOLUTION NO. 81-18 AUTHORIZING THE PURCHASE OF TWO (2) NEW
JACOBSEN ROUGH UNIT MOWERS FOR PURPLE SAGE GOLF COURSE PURSUANT TO
IDAHO CODE 67-2807 VIA A NATIONAL JPA CONTRACT(#0602117-JSC)IN THE AMOUNT
OF$123,000)
Carol Mitchell,Deputy City Clerk at 411 Blaine Street,presented the staff report noting that the mowers
would be acquired through a joint purchasing agreement. The equipment was included within the 2018
budget for the Golf Department.
MOVED by Hopper,SECONDED by Stadick approve Resolution No.81-18 as presented.
Roll call vote:Those voting yes:Hopper,Callsen,Pollard,Stadick,Allgood,and Ozuna. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(APPROVE RESOLUTION NO.80-18 AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH MCALVAIN CONSTRUCTION FOR INTERIOR REMODEL WORK TO BE
CONDUCTED AT 119 7 I AVENUE NOT TO EXCEED$600,000)
Brent Orton,Public Works Director at 621 Cleveland Blvd.,provided the staff report. He outlined each
expenditure item associated with the remodel of the building. Pictures of the exterior construction work
were presented. He noted that the original estimate for the renovation was$1,500,000.00;however,the FY
2018 assigned budget amounts to $753,250.00. The estimates do not include any renovations to the
upstairs of the building. The Resolution authorizes the formation of a separate agreement with McAlvain
Construction regarding the remodel work reflecting the same terms as the Construction Manager/General
Contractor Agreement for the Indian Creek Plaza.
In response to questions from Councilman Stadick, Mr. Orton provided an explanation of the brick re-
pointing and repair work.
In response to questions from Councilman Hopper,Mr.Orton estimated that completion of the second floor
would amount to approximately 60-70 percent of the first floor renovation costs or approximately$150-
$175 per sq. foot. Discussion followed concerning the current condition of the upstairs portion of the
facility and the need for possible demolition.
Council President Callsen read the resolution by title only:
BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
CALDWELL TO APPROVE A CONTRACT FROM MCALVAIN CONSTRUCTION FOR INTERIOR
REMODEL OF 119 7TH AVENUE, ALSO KNOWN AS THE SWEETWATER BUILDING IN AN
AMOUNT NOT TO EXCEED$600,000.
MOVED by Pollard,SECONDED by Allgood to approve the Resolution No.80-18 by presented.
MOTION CARRIED
(APPROVE RESOLUTION NO.82-18 ACCEPTING THE AWARD OF BID TO CLEARWATER
LANDSCAPE&IRRIGATION,LLC IN THE AMOUNT OF$673,351.00 FOR THE DOWNTOWN
PARKING LOTS PROJECT ALONG THE SOUTH SIDE OF THE RAILROAD TRACKS
BETWEEN 9TH AVENUE AND 11111 AVENUE)
Robb MacDonald, City Engineer at 621 Cleveland Blvd., clarified that bids were sought regarding the
parking lots between 9'Avenue and I I'Avenue along the railroad track. Additional negotiations are
underway with the contractor. He ported that it is estimated that that final price will drop to approximately
$610,000.
In response to questions from Councilman Hopper,Mr.MacDonald noted that they anticipate that the lease
document from UPRR will arrive this week. The railroad setbacks have been negotiated and are included
BOOK 59 PAGE 39
in the forthcoming lease. He noted that approximately 157 parking stalls would be added to the existing
parking lots stalls along the railroad. No construction will begin until the lease agreements are signed.
MOVED by Stadick,SECONDED by Hopper to approve Resolution No.82-18.
Roll call vote:Those voting yes:Stadick,Allgood,Ozuna,Hopper,Callsen,and Pollard. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of$3,299,557.32 for the period ending February 28,2018 and a net payroll of$340,560.49 for the
period ending February17,2018.
MOVED by Allgood, SECONDED by Pollard that accounts payable in the amount of$3,299,557.32
represented by check numbers 128994 through 129493 and payroll in the amount of $340,560.49
represented by check numbers 32214 through 32231 and direct deposits be accepted,payments approved,
and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Stadick announced the May 1,2018 is the grand opening of the Caldwell Veterans Memorial
Hall at 1101 Cleveland Blvd.
Council President Callsen encouraged everyone to view the recent URA booklet,which was distributed at
The State of the City Address. He reported that the document is online for viewing.
(MAYOR'S COMMENTS)
None.
(ADJOURNMENT)
MOVED by Hopper,SECONDED by Allgood to adjourn at 8:02 p.m.
MOTION CARRIED
APPROVED AS written THIS 191' DAY OF March _2018.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk