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HomeMy WebLinkAbout2018-02-14 SENIOR BOARD MINUTES Caldwell senior Canter Board Meeting;Minutes Wednesday, February 14, 2018 Sharon Kolins, Board Chairman, called the meeting to order at: 1:05 pm with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon. Kolins, Mike Pollard, Linda. Waner, Carol Murphy, Gerald Shea, Mary 'fwitchell, Donna Crockett and Lynda Lewis Absent: Michelle Gamble and Donna Queen Guests: Chuck Trimbly, Pearl Ahmstect, Mae Rowell, Jean Joiner, Charlene Williams and Patty L3rackett Minutes Reviewed: Minutes of the December 13, 2017 and January 10, 2018 meetings were reviewed. • Motion to accept the December 13, 2017 minutes: Linda W Approved, Carol Seconded. Passed. • Motion to accept the January 10, 2018 minutes: Mike Approved, Linda W Seconded. Passed Treasurer's Report: Gerald handed out copies of his report. He stated that. there was approximately $95,000 in the account. • Motion to accept the Treasurer's report: Carol Approved, Donna C'.' Seconded. Passed Bingo Report: There is a current balance of approximately $10,218 in the account. Sharon brought up the fact that a new Bingo machine is needed.. The current one is very old and getting harder to repair since parts are no longer made and hard to came by. Mary suggested we sell the old machines we no longer use and use that money towards a new machine. Donna C, will have Don continue to shop around for machines and prices and let us know what was fund at the next Board Meeting. C'oordinator's Report: :January finances were reviewed by Sharon. Outstanding bills were announced. The hood in the kitchen will be cleaned in March. Window coverings for the office will be replaced in March. The Center will be closed Monday, February 19"' for Presidents' Day. • Motion to approve Coordinator's Report: Lynda. Approved, Linda W. Seconded. Passed. Presentation of Bills: ➢ The paper supply bill, $138.76. This amount is 50% of paper expenditures. The money coming from the Yellow Cup proceeds. • Motion to have Gerald pay the paper bill. Mike Approved, Mary Seconded. Passed Old Business: ➢ Office window coverings will be done in March as approved in 2017. New Business: ➢ Commission(Board) Officer Election, starting with Chairman. • Linda W nominates Lynda Lewis, Mike Seconded. • Gerald nominates Donna Crockett, Carol Seconded • Those in favor of Lynda L raise your hand: 4 votes • Those in favor of Donna C raise your hand: 4 votes • Motion failed with a tie vote. Postpone election of officers until March meeting. ➢ Introduction of Chuck Trimbly as candidate for the vacant Board position. There was a discussion of whether we need to fill the vacant Board positions or just continue on with nine Board members. It was decided that we need additional members so when there is an absence we will have a quorum and prevent tie votes, so we need to fill the vacant spots. Bylaws have 9 Board Members, 1 City Representative and 1 Community Representative. • Motion to submit Chuck Trimbly's name to the City Council for approval/disapproval as the newest Senior Center Board member. City Council meets this Tuesday, February 20t", so he could be approved for the next Board meeting in March. Mike Approved, Carol Seconded. Passed ➢ Sharon brought up John who was allowed back in the center in December. He has proved himself to be behaving. He is permanently allowed back to the Center and no further action is required on this matter. ➢ Question from a guest, Mae Howell. She was wondering about the audit of the Senior Center books. Gerald stated that he has found a firm to look at the accounts for a cost of$100 an hour. • Motion to have Gerald get more specific information about this firm so we can perhaps vote at our next meeting to get the audit completed. Mary Approved, Linda W Seconded. Passed Adjournment: • Motion to adjourn the meeting: Mike Approved. Mary Seconded. Passed. Meeting adjourned at 2:10 p.m.