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HomeMy WebLinkAbout2017-12-13 Sr. Center Board Minutes • APP V Caldwell Senior Center Board Meeting Minutes Wednesday, December 13, 2017 Sharon Kolins, Board Chairman, galled the meeting to order at 1:04 pm with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolins, Donna Queen, Mike Pollard, Michelle Gamble, Linda Waner, Carol Murphy, Gerald Shea and Lynda Lewis Absent: Mary Twitchell, Leonard Lewis and Billy Copeland Minutes Reviewed: Minutes of the November 8, 2017 meeting were reviewed. • Motion to accept the minutes: Mike Approved, Carol Seconded. Passed Mary Twitchell arrived at the meeting at 1:08. Treasurer's Report: Gerald gave a short verbal review of his annual report presentation from the Annual Board Meeting on Tuesday. He was unable to make copies of his report for each board member for this meeting since the printer was out of ink. Bingo Report: No report. Coordinator's Report: > November finances were reviewed. > Window coverings are tabled until after the first of the year. ➢ The hood in the kitchen will be cleaned after the first of the year. ➢ Thanksgiving meal was a great success. Attendance was very good with much praise for the kitchen staff. > Christmas dinner will be held Friday, December 22, 2017. > Mayor Nancolas will be here on Wednesday, December 20th to sing. ➢ Bill McKeeth who has been entertaining us with his singing and guitar playing will be leaving the Center. He feels that he should be getting more cash in his basket since he is volunteering his time. > Donna is requesting Bingo funds to assist with paying the December bills which includes the large holiday meals, grocery bill, Fanners Bros Coffee, Personnel Plus, linens, paper towels & etc, Century Link, Staples, credit cards and purchase of additional trays. She needs $2,819.01. • Motion to give $2,900.00 to Nutrition to assist with paying bills: Mike Approved, Carol Seconded. Passed ➢ The Center will be closed Monday, December 25th for the Christmas holiday and open on Tuesday, December 26th. • Motion to approve Coordinator's Report: Carol Approved, Linda W. Seconded. Passed. Presentation of Bills: ➢ Staples paper bill, $284.41. • Motion to have Gerald pay the paper bill. Michelle Approved, Lynda L. Seconded. Passed Old Business: > The 90 day probation period letter needs to be finalized and mailed to John since it was approved by all at the last meeting. Mike would like a copy of the original letter suspending John from the Senior Center for a year, so the City Attorney can use that as a basis for the 90 day probation draft letter. The Senior Center has already received a complaint about John and he had been at the Center less than a week when the complaint was received. When the 90 day probation letter is finalized, the Senior Center will send the letter to John via Certified Mail to let him know of the decision. > Sound system seems to have been fixed. The microphone is not cutting in and out any more. Thank you to Patty for the repair. New Business: > Annual Board Meeting was held on Tuesday, December 12, 2017 at 11:00am. The meeting was well attended. Gerald Shea gave his Annual Caldwell Senior Center Treasurer Report, Donna Queen gave her Annual Caldwell Senior Center Nutrition Report and Donna Crockett gave her Annual Caldwell Senior Center Bingo Report. > Board Elections were held on Tuesday, December 12, 2017 at the Annual Board Meeting. The four current Board Members who ran for a second three year term were re-elected to the Board. They are Sharon Kolins, Gerald Shea, Leonard Lewis and Carol Murphy. The newest Member to be elected to the Board is Donna Crockett. The re-elected and newly elected Board Member names will be submitted to the City Council for final approval. Congratulations to all the winners! > All Board Members need to update their address, phone number and email address. Please give this information to the Senior Center Office staff. ➢ Mike Pollard wanted the Board Members to know that this past Veteran's Day several veterans came to the Center to eat and the Center was closed. They were very disappointed. He stated that City Hall was open on Veteran's Day and perhaps the Board needs to look into this and discuss a change on the holiday closure list. > Discussion of the By-Laws and the Handbook was brought up. Since there have been many changes throughout the years, the Board should make sure all changes have been brought forth through to the current book. > Linda Waner brought up the fact that Metro is teaching the responsibilities of board members to their current board members. They are learning what is expected of each member and what Metro expects of them. She feels this has helped her greatly and this type of training may be a great benefit to the Senior Center Board Members. > Updating all current Job Descriptions of staff would be a task for the New Year for the Board. > Evaluations of Donna Queen and perhaps other staff would be an additional task for the New Year for the Board. > Gerald Shea has received the tax bill from the accountant that needs to be paid. It is $900.00. Adjournment: • Motion to adjourn the meeting: Linda W. Approved. Mary Seconded. Passed. Meeting adjourned at 2:23 p.m.