HomeMy WebLinkAbout2017-11-20 City Council Minutes BOOK 58 PAGE 153
SPECIAL MEETING
WORKSHOP
MINUTES
November 20,2017
6:30 P.M.
CITY COUNCIL WORKSHOP FOR THE PURPOSE OF AN UPDATE REPORT CONCERNING
THE REQUEST FOR QUALIFICATIONS-FIRE STATION#3.
The Mayor called the workshop to order at 6:30 p.m.
Present: Callsen, Stadick,Allgood,Ozuna,and Hopper. Absent: Pollard
Mark Wendelsdorf,Fire Chief at 310 South 7"'Avenue,provided an updated report concerning the status of the
request for qualifications regarding design of the proposed Fire Station#3. He noted that in May 2017 a joint
Request for Qualifications was drafted by fire chiefs from surrounding cities. Proposals were received in
August from ten architectural firms. Three architectural firms have been selected for further review.
Discussions are currently underway with Canyon County Ambulance's interest to be included in the facility.
In response to questions from Councilman Hopper, Chief Wendelsdorf noted that tours were conducted and
information gathered of newly constructed fire stations in Oregon to review design features.
In response to questions from Councilman Allgood, Chief Wendelsdorf reported that the City of Meridian is
planning to build a fire station in 2018.
In response to questions with Councilman Stadick, Chief Wendelsdorf reported that the Canyon County
Ambulance District is possibly willing to share construction costs if they are able to co-inhabit the facility.
The Mayor reported that a Memorandum of Understanding with Canyon County Ambulance District would be
necessary if they choose to collaborate with the Caldwell Fire Department in this project.
The workshop adjourned at 6:47 p.m.
REGULAR MEETING
MINUTES
November 20,2017
7:00 P.M.
Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance. He noted that there was a
workshop held at 6:30 p.m. regarding the progress of the proposed Caldwell Fire Station No. 3 by Chief
Wendelsdorf. No decisions were made or action taken.
Pastor Bobby Truax of the Montana Baptist Church offered the invocation. The Mayor led the audience in the
Pledge of Allegiance to the Flag.
The City Clerk called the roll of the City Council with the following members present: Callsen, Stadick,
Allgood,Ozuna,and Hopper. Absent: Pollard
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
A. Update report from the Caldwell Historical Preservation Commission:
No members of the Caldwell Historical Preservation Commission were in attendance to provide the
update report.
B. Proclamation: Small Business Saturdav
The Mayor read the proclamation into the record:
Whereas, the City of Caldwell, Idaho, celebrates our local small businesses and the contributions they
make to our local economy and community; according to the United States Small Business Administration,
there are currently 28.8 million small businesses in the United States, they represent 99.7 percent of all
businesses with employees in the United States, are responsible for 63 percent of net new jobs created over
the past 20 years; and
Whereas, small businesses employ 48 percent of the employees in the private sector in the United States;
and
Whereas, on average, 33 percent of consumers' holiday shopping will be done at small, independently-
owned retailers and restaurants;and
Whereas, 91 percent of all consumers believe that supporting small, independently-owned restaurants and
BOOK 58 PAGE 154
bars is important,-and
Whereas, 76 percent of all consumers plan to go to one or more small businesses as part of their holiday
shopping;and
Whereas, Caldwell, Idaho, supports our local businesses that create jobs, boost our local economy and
preserve our neighborhoods;and
Whereas, advocacy groups as well as public and private organizations across the country have endorsed
the Saturday after Thanksgiving as Small Business Saturday.
Now, Therefore, I, Garret L. Nancolas, Mayor of the City of Caldwell, Idaho, do hereby proclaim,
November 25, 2017, as SMALL BUSINESS SATURDAY and urge citizens and communities across the
country, to support small businesses and merchants on Small Business Saturday and throughout the year.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Callsen, SECONDED by Hopper to amend the agenda by:
• Correcting typographical errors on Items 49 and 411 under the Consent Calendar to read: Approve
Resolution authorizing the `purchase". . .
• Updating Item 414 to reflect the adjusted amount for the purchase of flooring at City Hall from
$17,190.50 to$16,962.50.
• Removing item 43 under New Business.
• Expanding the Executive Session pursuant to Idaho Code, Section 74-206 to include Subsection
(c) for the purpose of discussing the acquisition of or an interest in real property not owned by a
public agency and Subsection 0)for the purpose of considering labor contract.
MOTION CARRIED
AUDIENCE PARTICIPATION
Amy Perry, owner of Rubaiyat Book Store located at 720 Arthur Street, addressed the Council about her
concern with the lack of business at her establishment due to the lengthy construction process in the
downtown. She asked that the community continue to support small businesses throughout the year.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on
November 6,2017; the Caldwell Golf Board Meeting held on August 16,2017; the Caldwell Senior
Center Board Meeting held on November 8, 2017; Caldwell Historic Preservation Commission
Meeting held on August 23, 2017; the Caldwell Design Review Commission Meeting held on
August 22, 2017; the Caldwell Planning & Zoning Commission Meeting held on August 8, 2017;
and the Caldwell Pathways&Bike Routes Committee meeting held August 15,2017;
2. Approve the Order of Decision for Case No.ZON-17-07(Bauscher Rezone);
3. Approve Resolution No. 260-17 authorizing the execution of a Grant Agreement for Building
Improvement Using City of Caldwell CDBG Funds with Joe Lombardo of Joe's Emporium for
improvements at 615 Main Street;
4. Approve Resolution No.261-17 authorizing the execution of a Municipal Services Agreement with
Chad and Meaghan Coles for sewer connection to property known as 22689 Farmway Road;
5. Approve Resolution No. 262-17 accepting the dedication of water main lines and street lights from
Vallivue School District 4139 associated with the Vallivue Elementary School Project;
6. Approve Resolution No. 264-17 accepting an Easement from James Connelly and Robert Cooper
across a portion of their property for the purpose of operating and maintaining domestic water lines
and fire protection for Cooper's American Service;
7. Approve Resolution No. 265-17 accepting a Warranty Deed from the Urban Renewal Agency of the
City of Caldwell for the purpose of future development of Linden Road and KCID Road;
8. Approve Resolution No. 263-17 accepting dedication of sewer, water, storm drain, pressure
irrigation, and street light improvements from Hayden Homes Idaho LLC in the Voyage Crossing
No.3 Subdivision;
9. Approve Resolution No.266-17 authorizing the purchase of a Bobcat 5600 from High Desert Bobcat
&Doosan pursuant to Idaho Code 67-2807 (1), (2)in the amount of$61,986.04 as approved in the
2018 budget for use in the Parks Department; [CORRECTED]
10. Approve Resolution No. 267-17 authorizing the execution of a Memorandum of Understanding
Agreement with Caldwell Optimist, Limited (dba Caldwell Optimist Club) regarding a donation of
boxing equipment to the City of Caldwell Robert's Recreation Center;
11. Approve Resolution No. 268-17 authorizing the purchase of a 2017 Vac-con Truck pursuant to
Idaho Code 67-2807 (1), (2)in the amount of$441,534.00 as approved in the 2018 budget for use in
the Street Department; [CORRECTED]
12. Approve Resolution No. 269-17 authorizing ratification of work and payment to Idaho Power in the
amount of $15,052 (WO 427493677) to relocate overhead 3 phase power underground on Main
Street from 51h Avenue to Kimball;
13. Approve Resolution No. 270-17 authorizing the execution of a State/Local Agreement from Idaho
Transportation Department for the 10"'Avenue Bridge ITS 7 Overlay Project;
14. Approve Resolution No. 271-17 authoring the Award of Bid for carpet at Caldwell City Hall at 411
Blaine Street in the amount of$16,962.50 from Rostock Furniture,Inc. [AMENDED]
BOOK 58 PAGE 155
15. Approve Resolution No. 272-17 authorizing the execution of a Purchase & Sale Agreement with
Gary and Dana Vance for a portion of property commonly known as 120 North 21"Avenue in the
amount of$26,136.00;
16. Approve Resolution No. 273-17 authorizing the execution of an Amendment No. 3 to Task Order
No. 001 - Keller & Associates Design Contract for Caldwell Digester No. 2 and Digester Gas
Collection Project at the Caldwell Wastewater Treatment Plant.
MOVED by Callsen, SECONDED by Allgood to approve the Consent Calendar as amended.
Roll call vote: Those voting yes: Callsen, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none.
Absent and/or not voting:Pollard.
MOTION CARRIED
OLD BUSINESS
(PUBLIC HEARING [QUASI-JUDICIAL]: RECONSIDERATION: IN ACCORDANCE WITH
IDAHO CODE 67-6535[2][B] THE APPLICANT HAS REQUESTED THAT THE CALDWELL
CITY COUNCIL RECONSIDER CASE NO. ZON-17-05, A REQUEST BY LAS BRISAS
APARTMENTS, LLC TO REZONE 1.45 ACRES, MORE OR LESS, FROM R-1 [LOW DENSITY
RESIDENTIAL] TO C-2 [COMMUNITY COMMERCIAL] WITH A DEVELOPMENT
AGREEMENT. THE SUBJECT PROPERTY IS LOCATED AT 1420 E. USTICK ROAD IN
CALDWELL, IDAHO. UPON RECONSIDERATION, THE CITY COUNCIL MAY EITHER
AFFIRM,REVERSE OR MODIFY THE ORDER OF DECISION FOR CASE NO.ZON-17-05)
MOVED by Stadick, SECONDED by Hopper to continue the public hearing to the next Regularly
Scheduled City Council Meeting to be held on December 4, 2017 at 7:00 p.m. as requested by the
applicant.
MOTION CARRIED
NEW BUSINESS
(CONSIDER ACCEPTANCE OF THE CANVASS OF VOTES FROM THE CANYON COUNTY
BOARD OF CANVASSERS OF THE ELECTION [HELD ON NOVEMBER 7, 2017] FOR THE
MAYOR [4-YEAR TERM], CITY COUNCIL SEATS 1, 2, 3 [4-YEAR TERMS], AND CITY
COUNCIL SEAT 5 [2-YEAR TERM])
The Mayor provided the canvas of votes report from the Canyon County Board of Canvassers:
POSITION CANDIDATES VOTES
Mayor—4-year term Ted Brumet 701
Garret Nancolas 2,150
City Council Seat 41 Mike Pollard 1,192
4-year term
Magda Ruano 623
Tressa Dodge 895
City Council Seat 42 Terrence Biggers 903
4-year term
Dennis Callsen 1,737
City Council Seat 43 Jack Linton 198
4-year term
Brian Ruehl 762
Evangeline Beechler 743
Robert M.Hopper 994
City Council Seat 45 Chris Allgood 2,344
2-year term
Number of registered voters 17,666
Number of ballots cast 2,898
Percentage of registered voters 16.4%
that voted
MOVED by Allgood, SECONDED by Ozuna to accept the canvas of votes as provided by the Canyon
County Board of Canvassers for the Consolidated Election held on November 7,2017.
Roll call vote: Those voting yes: Allgood, Ozuna, Hopper, Callsen, and Stadick. Those voting no: none.
Absent and/or not voting:Pollard.
MOTION CARRIED
BOOK 58 PAGE 156
CONSIDER BILL NO. 43 (ORDINANCE NO. 3124) FOR THE VACATION OF PRESSURE
IRRIGATION EASEMENT IN VIRGINIA PARK NO. 8 WITH A REQUEST TO WAIVE THE
RULES AND PASS ON THE FIRST READING.
Brent Orton,621 Cleveland Blvd.,provided the staff report and recommended approval of the ordinance.
The Mayor read the ordinance by title only:
AN ORDINANCE RECITING PETITION FOR VACATION OF EASEMENTS AND RECITING
APPROPRIATE NOTICE WAS GIVEN TO PUBLIC UTILITIES; DETERMINING THAT VACATION
OF SAID EASEMENT IN THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, DESCRIBED
BELOW, SHALL BE MADE; AND DETERMINING THAT VACATION OF SAID EASEMENTS ARE
IN THE BEST PUBLIC INTEREST FOR THE CITY OF CALDWELL,CANYON COUNTY,IDAHO.
MOVED by Callsen, SECONDED by Allgood to waive the three reading process and consider Bill No. 43
(Ordinance No.3124)on its first reading by title only.
Roll call vote: Those voting yes: Callsen, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none.
Absent and/or not voting:Pollard.
MOTION CARRIED
MOVED by Callsen, SECONDED by Hopper to sponsor Bill No.43 (Ordinance No.3124 and move for its
passage by title only.
Roll call vote: Those voting yes: Callsen, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none.
Absent and/or not voting:Pollard.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of $1,732,920.42 for the period ending November 15, 2017 and net payroll in the amount of
$317,661.12 for pay period ending on October 28,2017.
MOVED by Allgood, SECONDED by Stadick that accounts payable in the amount of $1,732,920.42
represented by check numbers 126951 through 127275 and payroll for the amount of $317,661.12
represented by check numbers 31770 through 31780 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Callsen reported that he attended the funeral today of a 30-year employee within the Caldwell Fire
Department who has been retired since 1985.
Council Members commented on the beauty of the lights in the downtown area and the success of the Winter
Wonderland Festival held on Friday,November 17'x'.
(MAYOR'S COMMENTS)
The Mayor reported on the outstanding attendance of the Winter Wonderland Festival.
The Mayor reported that Maren Erickson of Hamilton, Michaelson& Hilty is working on the animal control
contract. The document will be brought before City Council for consideration.
• The Night Light Christmas Parade will be held on Saturday,December 2nd at 5:00 p.m.
• The Mayor recently taught a government class at the College of Idaho.
• The Mayor met with several interested parties recently regarding the ongoing development activity in the
downtown area.
• The Mayor reported on the success of the Veteran's Day Celebration.
• The Mayor recently attended the National League of Cities Conference where he presented a workshop on
the process of establishing a Youth Master Plan and a Mayor's Youth Advisory Council.
• An open house will be held at the new Tacoma Screw business on November 21"at 2:00 p.m.
• City Hall will be closed on Thursday and Friday(November 24 and 25)for the Thanksgiving holiday.
Acknowledgement was given to Jarom Wagoner for his recent appointment by Governor Otter to the Idaho
House of Representatives for District#10.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (F) FOR
THE PURPOSE OF DISCUSSING PENDING LITIGATION OR WHERE THERE IS A GENERAL
PUBLIC AWARENESS OF PROBABLE LITIGATION, SUBSECTION (C) FOR THE PURPOSE OF
DISCUSSING THE ACQUISITION OF OR AN INTEREST IN REAL PROPERTY NOT OWNED BY
A PUBLIC AGENCY, AND SUBSECTION (J) FOR THE PURPOSE OF CONSIDERING LABOR
CONTRACT MATTERS)
BOOK 58 PAGE 157
MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 74-206, Subsection(f)for the purpose of discussing pending litigation or where there is a general public
awareness of probable litigation, Subsection(c)for the purpose of discussing the acquisition of or an interest in
real property not owned by a public agency, and Subsection 0) for the purpose of considering labor contract
matters at 7:35 p.m.
Roll call vote. Those voting yes: Callsen, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none.
Absent and/or not voting:Pollard.
MOTION CARRIED
(ADJOURNMENT)
The Mayor noted that no decisions were made or action taken within the Executive Session.
MOVED by Hopper, SECONDED by Stadick to adjourn at 8:04 p.m.
MOTION CARRIED
APPROVED AS written THIS 20'x' DAY OF November _2017.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk