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Home My WebLink About2017-08-15 PBR Minutes APP OWED CCllin r� PATHWAYS AND BIKE ROUTES COMMITTEE MINUTES Meeting of August 15, 2017 @ 7:00 P.M. Caldwell Airport Hubler Terminal - Community Room Call to Order: Chairman Mark Pemble called the meeting to order at 7:09 p.m. Members Present: Ann Manning, Bill Gigray, Mark Pemble, Nick Molenaar, and Paul Mann Members Absent: Bill Buckendorf, Cindy Grover, Ken Chapman Others Present: Brian Billingsley, Planning &Zoning Director; Lori Colligan, PZ Admin. Secretary;Alex Hackett, YMCA; Marcus Amman, COMPASS; Chris Danley, local planning consultant Others Absent: Tom Laws, COMPASS; Rob Hopper,City Council Liaison and Brent Orton, Public Works Director II. Review and Approval of the Agenda No amendments were made. III. Review and Approval of Minutes A. The minutes of the May 16, 2017 Regular Meeting were presented to the committee. Motion to approve MOTION: Bill Gigray SECOND:Ann Manning MOTION PASSED. IV. Audience Participation Introduction of new COMPASS liaison Marcus Amman replacing Tom Laws Healthy Conditions Assessment- Chris Danley (local planning consultant),Chris reviewed the Healthy Assessment document with members. 1I (' a �, August 15, 2017 V. Communications None. VI. Old Business A. Fund Balance Update: a. Brian reported that the fund balance still has $35,000 for projects. Unfortunately,the Streets Department is not going to get our project completed this year (resurfacing Rotary Pond Park pathway). They are overwhelmed with projects and they are busy working downtown on the plaza. Brent Orton indicated he would forward these funds into the next fiscal year. b. Brian asked Marcus if we could get updated numbers for the counters we have at Indian Creek and the Greenbelt. c. Marcus also said he has extra counters and to let him know if there's anywhere else we would like to put a counter. i. Brian said Panther Pathway might be a good place to put a counter. He will talk to Alex about this and get back to Marcus in September. B. FACTS Update: a. Bill G. reported that they will meet tomorrow and one of the issues being discussed is the flooding that has occurred up and down the Boise River. A concern they have is the fact that the bridge that goes to Plantation Island was removed due to trees headed down the river. There may be injury to the bridge and so it will not be replaced and this is a major issue regarding realignment of the pathway. Bill has been writing letters to as many agencies as he can think of; County,City of Garden City, Boise City and others to urge them to move forward as quickly as possible to replace that bridge. They have the maps from the Department of Lands regarding the right of ways. One thing he is pushing for is bringing current the Boise River Trails plan that was done in 2009. Bill wrote a letter to the Exec Director of COMPASS requesting that this go to their Executive Board for their consideration to place on the COMPASS agenda. He would like a joint power of agreement for the agencies that are involved with pathway maintenance design and planning all along the Boise River in Ada and Canyon counties. b. Paul M. elaborated on the joint powers of agreement saying the goal of the 2009 plan was to go from Lucky Peak damn all the way to the Snake River. We need to follow up on maintenance. c. Bill G. said he thinks we have an opportunity to use County roads here. d. Bill G. asked when the Arthur Street sidewalk would be completed. 2If' a August 15, 2017 i. Brian B. said that was on the back burner with the Streets Department being so busy. He did say Brent Orton wanted to chip seal that road. VII. New Business A. TAP Grant Update a. Brian B. reviewed the application he submitted for the TAP Grant with Committee members. We were approved last year to receive this grant. We're working with ITD right now on the design work for this project and we've hired a consultant. The consultant did some research on how much it's going to cost to do all the design work but more importantly how much it will cost for all the environmental studies that are required by the Federal Government. Our consultant calculated how much it would cost to do all the design work and environmental studies and for our project it will cost $260,500 to do all the federally mandated work. We had only set aside $60,000 which leaves us $200,000 under budget. We followed ITD's guidelines to come up with the 20% so we contacted them to see what was going on and they are not going to budge. They said we had to come up with the extra money. We've been finagling different ways to get around this. We can remove the bridges from the project and just pave the pathways and install the lighting. We can do the railroad crosswalk and the crosswalk over Simplot Boulevard for $143,500. That saves us over$100,000. In scrambling to find the other $100,000 Brent Orton and Brian B have found through the Community Development Block Grant that there is roughly$60,000 available that we can use to match towards this. We won't be able to build the entire project with the $260,000 mandated work. Brent Orton calculated that City crews could go out with City monies,without any Federal requirements, and build the pedestrian bridge for approximately $35,000 to $40,000 a piece. b. We have 2 options:we can build the bridges in house,or in 2020 we can apply for another grant. We might get funded for another grant to get the bridges completed. Brian spoke with someone from ITD this morning and she admitted there are other jurisdictions going through this same problem that we are. c. We could build the entire project in house for approximately $260,000. Using Federal money it will cost over $500,000. d. Brian B. said last year they had a campaign to try and get $250,000 from a grant. We didn't get it but we did get a $15,000 consolation prize and we will apply that money towards this project. Motion to recommend that the City apply for another TAP Grant in 2020 to build the bridges over Indian Creek. 3 I [' __ August 15, 2017 MOTION: Bill Gigray SECOND: Paul Mann MOTION PASSED. B. Indian Creek Festival a. Brian B. reported that the festival this year will be on Saturday, September 16. Due to the construction downtown,this year we will be located at 6th and Main Street.There is a College of Idaho football game the same day starting at 1:00 p.m. so we should wrap things up by 1:30 and start a little earlier. Set up will begin at 7:45 a.m. He asked members to sign up for a time to work that day. He will email the list to everyone. b. Paul M. said that Republic has 20 bikes to donate if we want them. Republic wants to be released from any liability. We are unsure how the liability issue will come into play. Paul will talk with Rachel about this and get her thoughts. c. West Valley Medical center provided another donation of$1,250.00 for the bicycle helmets. We'll have 200 bike helmets coming in. VIII. Committee and Staff Reports a. Brian B. reported he forgot to put one item on the agenda-We have copies of our new Bike and Pedestrian plan. Brian was going to bring copies to everyone but forgot. He'll bring them to the next meeting or you can stop by and pick one up. b. Mark P. said he heard rumors of a non-profit wanting to do a bike repair station in the City. The newspaper printed an article that an organization called Refresh Caldwell put a bike station in at Memorial Park. He wanted to know if anyone had contact information for them, maybe they could put the station on a bike path. c. Brian B. said he didn't have their contact information but he did hear about their project and it sounded like they just did a Saturday morning session. d. Mark P. also talked about the irrigation pipe on Panther Parkway. They put in a new pipe and it's twice as large as the old one and it's on top of the path. e. Brian said he'd talk to Public Works about it. There should be some sleeves underneath the path intended for pipes. f. Paul M. asked about Clean-Up Day. Brian said they would just wait until next spring. g. Bill G. asked if the pathway under the bridge got soil on it, if so, it should be cleaned off. 4IC' a August 15, 2017 Motion to adjourn. MOTION: Bill Gigray SECOND: Nick Molenaar MOTION PASSED. IX. The next PBR meeting will be October 17,2017, 7:00 p.m. X. Adjournment. The meeting was adjourned at approximately 8:34 p.m. Respectfully submitted by Lori Colligan, MINUTES APPROVED AND SIGNED BELOW BY CHAIRPERSON MARK PEMBLE ON THE DATE NOTED BELOW. e 54(4/ ( 0 - /7- Z6 ( 7 Mark Pemble, Chairperson Date t7- 1/ - ATTEST: / -ATTEST: Brian Billingsley, P&Z Director Date For detailed minutes, please request a copy of the digital recording. 51P August 15, 2017