Loading...
HomeMy WebLinkAbout2017-08-16 Golf Board Minutes APPA cc. f l��r�, CITY OF CALDWEI.J.. Caldwell Golf Board—Meeting Minutes Wednesday, August 16th, 2017 8:00 AM Zach Wagoner,chairman,called the meeting to order. Members Present: Zach Wagoner,Chairman Shirley Akagi,Vice Chairman Chuck Bosen,Secretary Wally Hammons Hanne Larsen,Women's Representative Steve Archuleta,Men's Representative John Klockentager Doreen Burnham Chuck Stadick,City Council Representative Staff Present: John Watson,Purple Sage Golf Professional Roger Garner,Fairview Golf Course Professional Ken Wheeler,Course Superintendent Carol Mitchell,Deputy Treasurer City of Caldwell Tyler Barker,Purple Sage Golf Course Assistant Members Unable to Attend: Review of Minutes from June 216`,2017 Meeting: ➢ Upon review,it was determined to approve minutes. Chuck Stadick moved to approve the minutes, Doreen Burnham seconded the motion,motion carried. Old Business: New Business: Staff Reports: Superintendent Ken Wheeler reported that the greens at Purple Sage were aerated as planned. The very hot weather caused some equipment issues which resulted in very minor delays and some green damage to hole #'s 12& 13. The process overall was a success;however,the smoke from nearby fires and weather delayed healing slightly. With the weather improved, the healing is going well now. The course conditions are excellent at both courses. Ken also reported that fishing in the ponds on the course has become a concern. He will plan to post signage indicating that fishing is not permitted unless specifically authorized by Ken. Finally,the Brown Mussels have continued to pose a problem for the irrigation system. Ken will continue to work with local experts to treat the ponds as appropriate. Golf Professional John Watson reported that the numbers of golfers playing after 10:00 AM is declining with the hot summer. With the fall just around the corner, the trends should improve. John further reported three significant corporate events are returning to Purple Sage in September—The Realtors,Fire Fighters and Professional Engineers. Tyler Barker has been hired on with one of the primary roles of maximizing the benefit of the new software ForeUp. Tyler will be based at City Hall and anticipated to spend approximately 60 hours a month marketing and business development. Tyler is working with the software to provide communication,promotions,App functionality,etc. An ad hock group has formed to work with Tyler on marketing. This committee includes Tyler,John Klockentager,Chuck Bosen,Carol Mitchell and Ken Wheeler. The first meeting was held in July and the next meeting is set for August 25`'',2017. John Klockentager will provide some assistance in the development of a marketing plan. There will be a continued increasing focus on corporate events. A wide variety of approaches will be used to reach the target market including, but not limited to email,newsletter, txt message blasts and App blasts, etc. Golf Professional Roger Garner reported that the Jr. golf program went quite well this season, and has trended better the last two years. The Elk's Jr. event was a success despite competing against other Jr. events around the valley. The PGA Juniors program that has been done jointly with Centennial Golf Course in Nampa was also a success. Roger anticipates that there will be adequate Jr. golfers to form a team just from Caldwell next season. The parent/Jr. tournament was also a success with over 40 participants this year. A brief discussion was held on promotion Jr. golf. In the past flyers have been delivered to each school in the surrounding area and sent home with the students. A suggestion was made to consider promoting Jr. golf at school registration and perhaps at other events for children like "Cabin Fever" (an event promoting child safety and activity) at the Karcher Mall. Report on Women's Association: Hanne Larsen reported that there has been increased participation in the Women's best ball event and Women's club championship that is underway. Activity in the association has been trending positively. Report on Men's Association: Steve Archuleta reported that the Men's Association is planning a Member Guest event in September to promote the golf course. Members of the association can invite a non-member to play and the association would cover the green fees for the guest. The tentative date for this event is September 16th. The Labor Day Tournament is coming up as well as the Men's city championship. The association would like to invite John Watson, Roger Garner,Tyler Barker and Ken Wheeler to their next meeting in order to better plan a calendar of events with adequate spacing and course maintenance. City of Caldwell Report: Carol Mitchell reviewed the current financials of course operations. While revenues will fall short of estimates,expenses have been very well controlled. Fairview exceeded the projected budget for the first time in several years. Projections for the golf operations is an estimated deficit of approximately$254K for the year. Chuck Stadick informed the board that the City of Caldwell would be holding a public hearing on the budget on August 21, 2017 at 7:00 PM. At this point, a motion was made to move to an executive committee session. The motion was made by John Klockentager and seconded by Shirley Akagi. A roll-call vote of each board member was take including:John Klockentager, Hanne Larson,Steve Archuleta, Shirley Akagi,Wally Hammons, Doreen Burnham, Chuck Stadick, Zach Wagoner and Chuck Bosen. The voting was unanimous and the executive session was commenced. At approximately 10:15 AM a motion was made to end the executive by Chuck Stadick and seconded by Doreen Burnham. The motion passed. A motion was made by Wally Hammons and seconded by Shirley Akagi that the golf board and the City continue open lines of communication and the positive exchange of ideas regarding current golf course operations and possible operational changes during the transitional period. Motion passed unanimously. A motion was made by Wally Hammons as follows:the board will provide a recommendation to the city to extend the contract with John Watson with the following suggestion: - Wording in the contract should include at Al"monthly payments will be prorated and paid monthly until the contract expires on September 30th, 2018. The motion was seconded by Doreen Burnham and the motion passed by unanimous voting. Adjournment: Shirley Akagi moved to adjourn the meeting at 10:20 AM,John Klockentager seconded the motion, motion carried. The meeting was adjourned. Next meeting will be November 15th, 2017 at 8:00 AM. Respectfully Submitted, Chuck Bosen August 21', 2017