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HomeMy WebLinkAbout2017-11-08 Sr. Center Board Minutes Caldwell Senior Center Board Meeting Minutes Wednesday,November 8, 2017 Sharon Kolins, Board Chairman, called the meeting to order at 1:05 pm with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolin; Mary Twitchell, Donna Queen, Mike Pollard, Michelle Gamble Linda Waner, Leonard Lewis, Billy Copeland, Carol Murphy, Gerald Shea and Lynda Lewis Absent: Mary Twitchell Guest: Patty Brackett, Russ Wiehe, Donna Crockett • Minutes Reviewed: Minutes of the October 11, 2017 meeting were reviewed. • Motion to accept the minutes: Billy Approved, Lynda Seconded. Passed Treasurer's Report: Report was reviewed. • Motion to accept the Treasurers report as is: Billy Approved, Michelle Seconded. Passed Bingo Report: No report. Coordinator's Report: > October finances were reviewed. > Window coverings are tabled until after the first of the year. > The hood in the kitchen will be cleaned after the first of the year. > Thanksgiving meal will be held November 21, 2017. > Board elections will be held December 12, 2017. > Author, Lou Dean from Colorado was well received. > Additional meal trays have been ordered. Three dozen have been ordered to help with the holiday meals. • Motion to approve Coordinator's Report: Lynda L Approved, Linda W Seconded. Passed Presentation of Bills: > Printer Ink bill, $88.49. • Motion to pay the bill. Carol Approved, Gerald Seconded. Passed Old Business: > The finding of the City Council Representative regarding the extension of banning a senior (John) from the Senior Center was discussed. Donna Crockett defended John stating that it was very unfair to him that he was banned for a year. She was reminded of the many complaints from ladies that we had that determined the initial decision. We decided to give him 90 days probation to see how he does. We will have the City Attorney draft a letter for us to use. The Senior Center will send a letter to John via Certified Mail to let him know of the decision. • Motion to give John 90 days probation and to send him a certified letter to inform him of the decision: Billy Approved, Carol Seconded. Motion passed. ➢ Board Member Mary Twitchell arrived at 1:30pm. ➢ Finding of City Council Representative regarding body contact/affection was discussed. Mike stated that he has not talked to the City Attorney about this. The majority of members stated that they would like to hug anyone however they wanted and no one was going to tell them otherwise. They were reminded that with John coming back to the Center and if there are any other complaints of unwanted affection in the future that it might be good to have a body contact/affection (sexual harassment) rule on the books. This was where it was left for now. ➢ The review of the Executive Committee meeting decision regarding the complaint from a Board Member. The board was told that no decision was made at this meeting and that plausible findings were found to explain this incident, so the complaint was dropped. Several members were not happy with this and stated that Donna should be put on 90 days probation, just like we did with John. They were told that if we did this we would need several members to monitor Donna for this 90 day period and did we have any volunteers for this job? Billy made a motion for the 90 day probation, but was not seconded. They decided this was not going to happen and dropped the subject. So we are back to the initial decision of the complaint being dropped. New Business: ➢ Sound system concerns. The microphone cuts in and out all the time and maybe it is time to get it replaced with more that one replacement. Donna will check on prices for a new mic and let us know of her findings. ➢ Board Elections. Term information was reviewed. This will be Billy's last term, so that leaves us with an opening. This will be the end of Leonard's first term, so he needs to decide whether he wants to continue being a Board Member or not. We need all Board Members to update their address, phone and email address. Board Elections are December 12, 2017. ➢ Employee and overtime schedules. Patti Brackett explained that she does not get overtime, so she wants the Board to rescind the motion that all employees work no more that eight hours a day. We all understood that Patti does not get overtime. It was explained to Patti that this decision was based on the fact that if she could work 10 and 11 hours a day, that it was unfair to the other paid employees and they may want to work the same schedule that she does. There was continued discussion that got heated at times. In the end all paid employees will work no more than eight hours a day. The Motion stands as stated. Adjournment: • Motion to adjourn the meeting: Carol Approved. Linda W Seconded. Passed. Meeting adjourned at 2:30 p.m.