HomeMy WebLinkAbout2017-11-06 City Council Minutes BOOK 58 PAGE 148
REGULAR MEETING
MINUTES
November 6,2017
7:00 P.M.
Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance.
The invocation was offered by Pastor Jim Porter of the Caldwell Free Methodist Church. The Mayor led the
audience in the Pledge of Allegiance to the Flag.
The City Clerk called the roll of the City Council with the following members present: Callsen, Pollard,
Stadick,Allgood,Ozuna,and Hopper.
CONFLICT OF INTEREST DECLARATION
Councilman Hopper reported that there was an item on the Consent Calendar that could be viewed as a
conflict of interest therefore;he would abstain from voting on Consent Calendar approval.
SPECIAL PRESENTATIONS
A. Update report from Taller Regional Transit
Stephen Hunt, Valley Regional Transit Principal Planner, provided a PowerPoint presentation
concerning recently approved bus routes in Nampa and Caldwell. Changes to the transit routes were
announced to the public through open houses and on-line comments this summer. He noted that the
Intercounty Connection Route is accessible during daytime hours at the Happy Day Transit Center
providing transit to CWI and Boise Towne Square. The approved changes are effective January 18,
2018.
B. Caldwell High School Students
The Mayor acknowledged Cheryl Adams,American Government teacher at Caldwell High School. She
recognized 30 students in attendance. Each student stood and introduced themselves.
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Callsen, SECONDED by Pollard to amend the agenda by adding Item 425 under the Consent
Calendar to read: `Approve Amended Resolution No. 155-17 authorizing the trustees of the Caldwell
Employee Benefit Plan Trust to execute the Administrative Blueprint with Regence Blue Shield of Idaho
with an effective date of October 1, 2017." Reason: The information was not available from the Human
Resource Department until after the agenda was posted.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on
October 16,2017 and the Caldwell Housing Authority Meetings held on June 29,2017 and July 21,
2017;
2. Approve the Order of Decision for Case No.ZON-17-06(N.21st Avenue Rezone);
3. Approve the Order of Decision for Case No. SUB-17F-06(Castle Peak 44);
4. Approve Resolution No.241-17 authorizing the acceptance of the dedication of water main lines
from Grace Evangelical Lutheran,Inc. as part of the Grace Lutheran Church Project;
5. Approve Resolution No.242-17 authorizing the acceptance of the 2017-18 Joint Funding Agreement
from the United States Geological Survey(USGS)to jointly fund two(2)stream bank gaging
stations and for USGS to provide for the operation and maintaining of two gaging stations;
6. Approve Resolution No.243-17 accepting two Warranty Deeds from the City of Caldwell
converting City-owned real property to public right-of-way for the purpose of future construction of
a new bridge on 1011 Avenue as part of the City of the 101 Avenue Bridge Replacement Project;
7. Approve Resolution No. 244-17 accepting a Warranty Deed from Mariam LLC for future right-of-
way development of Ustick Road,Lenity Living Avenue,and a walking path;
8. Approve Resolution No. 245-17 authorizing the Award of Bid for carpet at the Caldwell Police
Department in the amount of$10,854.94 from Franklin's Building Supply;
9. Approve Resolution No.246-17 authorizing the Award of Bid interior painting at Caldwell City Hall
at 411 Blaine Street in the amount of$10,300 from Joe's Quality Painting;
10. Approve Resolution No. 247-17 authorizing the execution of a Professional Services Agreement
with Six Mile Engineering for final design services for the Centennial Way Roundabout Project;
11. Approve Resolution No. 248-17 authorizing the acceptance of the proposal from ACS in the amount
of$24,412.00 for the replacement of broken and sinking concrete at the O'Connor Field House;
12. Approve Resolution No. 249-17 authorizing the acceptance of the proposal from Darrel Dice
Masonry and Sponge Jet blasting in the amount of $24,781.00 for installation of the storefront
facade at 123 South 7tn Avenue;
BOOK 58 PAGE 149
13. Approve Resolution No. 250-17 authorizing the execution of the Memorandum of Understanding
with the City of Nampa, Canyon Highway District No. 4, and Nampa Highway District No. 1 for
improvement of Midland Boulevard and Ustick Road;
14. Approve Resolution No. 251-17 authorizing a Memorandum of Understanding with Canyon
Highway District No.4 for improvement of Indiana Avenue and Homedale Road;
15. Approve Resolution No.252-17 authorizing the acceptance of an informal bid for masonry work and
structural work on the Local Business Improvement District (LBID 17-2) and declare, pursuant to
Idaho Code,that remaining work on the LBID will be sought on the open market;
16. Approve Resolution No. 253-17 authorizing the Award of Contract to RSCI for the City of Caldwell
Wastewater Treatment Plant Filter Building in the amount of$12,248,892.00;
17. Approve Resolution No. 254-17 authorizing the purchase of a 2017 Nissan Frontier King Cab from
Bronco Motors Nissan in the amount of$19,133.50, pursuant to Idaho Code Title 67-2803, for the
Water Department;
18. Approve Resolution No. 255-17 authorizing the purchase of a 2018 Ford Super Duty F-250 from
Mountain Home Auto Ranch in the amount of$26,688,.49, pursuant to Idaho Code Title 67-2803,
for the Water Department;
19. Approve Resolution No. 256-17 authorizing the acceptance of Modification No. 1 to Memorandum
of Agreement between the Pioneer Irrigation District, the City of Caldwell, and the Bureau of
Reclamation(SRA-1303);
20. Approve Resolution No. 257-17 declaring surplus equipment purchased by the City of Caldwell in
association with completing the exterior stucco work at the Caldwell Veterans Memorial Hall to be
donated to the Centennial Job Corp.Plastering Program;
21. Approve Resolution No. 258-17 accepting the Caldwell Utility Billing Policy as recommended by
the City of Caldwell Utility Billing Department;
22. Approve Resolution No. 259-17 accepting the amended Bylaws for the City of Caldwell Industrial
Airport Commission recommended by the Caldwell Industrial Airport Commission at their meeting
held on September 7,2017;
23. Approve request to accept the 2018 Planning & Zoning Commission/Hearing Examiner Meeting
Calendar;
24. Approve request to accept the 2018 City Council Meeting Calendar.
25. Approve Amended Resolution No. 155-17 authorizing the trustees of the Caldwell Employee
Benefit Plan Trust to execute the Administrative Blueprint with Regence Blue Shield of Idaho with
an effective date of October 1,2017. [ADDED]
MOVED by Pollard,SECONDED by Callsen to approve the Consent Calendar as amended.
Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, and Callsen. Those voting no: none.
Absent and/or not voting:Hopper.
MOTION CARRIED
OLD BUSINESS
(PUBLIC AUCTION: PROPERTY COMMONLY KNOWN AS 120 NORTH 21s' AVENUE FOR
SALE AT PUBLIC AUCTION AS DECLARED AS EXCESS AND UNDERUTILIZED ON
OCTOBER 16, 2017 BY RESOLUTION NO. 220-17 AND THE VALUE OR MINIMUM PRICE
FOR WHICH THE CITY OF CALDWELL WILL SELL THE SUBJECT PROPERTY AT
AUCTION IS $26,136.00, BASED ON THE $3.00 PER SQUARE FOOT PRICE FOR WHICH
ADJACENT PROPERTY WAS RECENTLY SOLD)
The Mayor declared the public auction open and noted that the minimum bid was established based on the
$3.00 per square foot price. He noted that the adjacent property (previously declared as surplus property)
was also sold at$3.00 per square foot.
Gary Vance of Superior Signs located at 812 Main Street, offered the minimum amount of$26,136.00 for
the subject parcel.
The Mayor reported that no other persons had signed in to provide a bid. The public auction was closed.
MOVED by Callsen, SECONDED by Allgood to accept the bid from Gary Vance in the amount of
$26,136.00 and direct staff to prepare the Purchase and Sale Agreement for execution.
Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting
no:none. Absent and/or not voting: none.
MOTION CARRIED
NEW BUSINESS
(PUBLIC HEARING [QUASI-JUDICIAL]: CASE NO. ZON-17-07: A REQUEST BY BRETT
BAUSCHER TO REZONE 0.4 ACRES, MORE OR LESS, FROM R-1 (LOW DENSITY
RESIDENTIAL) TO C-2 (COMMUNITY COMMERCIAL). THE SUBJECT PROPERTY IS
LOCATED APPROXIMATELY 550 FEET NORTH OF USTICK ROAD ON THE EAST SIDE OF
10TH AVENUE(PARCEL#R3575601100)IN CALDWELL,IDAHO)
The Mayor explained the quasi-judicial process and declared the public hearing open. He asked the City
Clerk to swear in those who would be providing public testimony.
BOOK 58 PAGE 150
Jarom Wagoner, 621 Cleveland Blvd., acknowledged being sworn in and outlined the contents of the staff
report. He noted that the request to rezone the parcel from R-1 (Low Density Residential) to C-2
(Community Commercial)concurs with the Comprehensive Plan Map.
Brett Bauscher, 18785 Weitz Road, acknowledged being sworn in and reported that the intent is to sell the
parcel and adjoin it with the neighboring parcel,which he also owns. He noted that he is in agreement with
the conditions as outlined within the staff report.
MOVED by Pollard, SECONDED by Hopper to close the public testimony portion of the hearing.
MOTION CARRIED
EVIDENCE LIST FOR CASE NO.ANN-17-07:
The Mayor presented the Evidence List: staff report,sign-up sheets,and the aerial map of ANN-17-07.
MOVED by Callsen, SECONDED by Allgood to accept the Evidence List as presented.
MOTION CARRIED
COMPREHENSIVE PLAN ANALYSIS FOR CASE NO. ANN-17-07:
MOVED by Callsen, SECONDED by Hopper to accept the Comprehensive Plan Analysis as presented in the
staff report under roman number V.
MOTION CARRIED
FINDINGS OF FACT ON CASE NO. ANN-17-07:
MOVED by Allgood, SECONDED by Hopper to accept the general facts as outlined in the staff report, the
public testimony that was given in this matter, and the evidence list that was presented.
MOTION CARRIED
CONCLUSIONS OF LAW ON CASE NO. ANN-17-07:
MOVED by Ozima, SECONDED by Hopper that the Caldwell City Council has the authority to hear this
case and to make the decision to approve or deny; and the public hearing was noticed and heard within the
guidelines of applicable state codes and local ordinances.
MOTION CARRIED
ORDER OF DECISION ON CASE NO. ANN-17-07:
MOVED by Pollard, SECONDED by Callsen based on the Findings of Fact and Conclusions of Law, the
Caldwell City Council hereby orders that Case No. ZON-17-07 a request by Brett Bauscher to rezone 0.4
acres, more or less, from R-1 (Low Density Residential) to C-2 (Community Commercial) for the property
located approximately 550 feet north of Ustick Road on the east side of 1011 Avenue (Parcel 4 R3575601 100)
in Caldwell,Idaho,is approved with the conditions was outlined within the staff report.
Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no:
none. Absent and/or not voting: none.
MOTION CARRIED
MOVED by Allgood, SECONDED by Ozuna to close the public hearing.
MOTION CARRIED
(CONSIDER BILL 31 [ORDINANCE NO. 3112] FOR CASE NO. ZON-17-07 (BAUSCHER
REZONE) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND
APPROVE THE SUMMARY FOR PUBLICATION)
The Mayor read the ordinance by title only:
AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS WITHIN THE CITY LIMITS OF
THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO,AND THAT SAID LANDS
SHOULD BE REZONED TO THE C-2 (COMMUNITY COMMERCIAL) ZONE; DETERMINING
THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL,
CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING
DIRECTOR TO AMEND SAID PROPERTY ON THE OFFICIAL MAPS OF THE CITY OF
CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR
PARTS THEREOF IN CONFLICT HEREWITH.
MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 31
(Ordinance No.3112)on its first reading by title only.
Roll call vote:Those voting yes: Pollard, Stadick,Allgood,Ozuna,Hopper,and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 31 (Ordinance No. 3112), move for its
passage by title only,and approve the summary for publication.
BOOK 58 PAGE 151
Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna Hopper, and Callsen. Those voting no:
none. Absent and/or not voting:none.
MOTION CARRIED
(PUBLIC HEARING [QUASI-JUDICIAL]: RECONSIDERATION: IN ACCORDANCE WITH
IDAHO CODE 67-6535(2)(B) THE APPLICANT HAS REQUESTED THAT THE CALDWELL
CITY COUNCIL RECONSIDER CASE NO. ZON-17-05, A REQUEST BY LAS BRISAS
APARTMENTS, LLC TO REZONE 1.45 ACRES, MORE OR LESS, FROM R-1 [LOW DENSITY
RESIDENTIAL] TO C-2 [COMMUNITY COMMERCIAL] WITH A DEVELOPMENT
AGREEMENT. THE SUBJECT PROPERTY IS LOCATED AT 1420 E. USTICK ROAD IN
CALDWELL, IDAHO. UPON RECONSIDERATION, THE CITY COUNCIL MAY EITHER
AFFIRM,REVERSE OR MODIFY THE ORDER OF DECISION FOR CASE NO.ZON-17-05)
MOVED by Callsen, SECONDED by Hopper to continue the public hearing to the next Regularly
Scheduled City Council Meeting to be held on November 20, 2017 at 7:00 p.m. as requested by the
applicant.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Allgood reported that the Finance Committee has reviewed current accounts payable in the
amount of $4,219,499.12 for the period ending October 31, 2017 and net payroll in the amount of
$333,050.00 for pay period ending on October 14,2017.
MOVED by Allgood, SECONDED by Hopper that accounts payable in the amount of $4,219,499.12
represented by check numbers 126339 through 126950 and payroll for the amount of $333,050.00
represented by check numbers 31749 through 31769 and payroll direct deposits, be accepted, payment
approved,and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Councilman Pollard announced that the Winter Wonderland Festival would be held on Friday, November 17,
2017.
Councilman Stadick announced that the Veterans Day Celebration would be held on Saturday, November 11,
2017 at 11:00 a.m. The event will take place at the Caldwell Veteran Memorial Hall(1101 Cleveland Blvd.).
(MAYOR'S COMMENTS)
The Mayor reported on the success of the College of Idaho football team and their winning game on Saturday.
The Mayor expressed his appreciation to the candidates for their participation in the recent election forum. The
forum was sponsored by the Idaho Press Tribune and KBOI Television.
The Mayor reported on the success of the recent DARE/PAL Halloween party at O'Connor Field House on
October 31,2017.
The Mayor encouraged everyone to vote on November 7,2017. The polls are open from 8:00 a.m.to 8:00 p.m.
Update report concerninz the City of Caldwell Snow Removal Plan for FY-2018:
Brent Orton, Public Works Director, provided an update report on the proposed snow removal plan for this
winter(2017-18). He outlined the current procedures concerning snow removal methods noting that snowplows
are engaged on classified streets when there is 4-6 inches of snowfall and within subdivisions when there is 8-
10 inches of snowfall.
Snow will be plowed to the middle of the streets and removed within the downtown corridor. It is the business
owner's responsibility to maintain sidewalks fronting their businesses.
Social media will be relied upon communicate updates to the citizens. The community will be asked to assist
each other with necessary snow removal within neighborhoods. A snow hotline will be available for the
citizens.
High-traffic/priority areas will be plowed first by the Street Department to include schools, hospitals, the
downtown corridor,and the Canyon County Court House area. The Caldwell Industrial Airport will be plowed
by a private contractor. The Engineering Department will orchestrate the work of private contractors to be
dispatched to subdivisions for snow removal. City staff will be meeting with the private contractors daily to
review their assignments.
Discussion followed concerning the current snowfall standards for plowing subdivisions. Councilman Pollard
and Council Stadick expressed concern regarding accessibility and safety service vehicles within subdivisions
relative to the policy.
BOOK 58 PAGE 152
Mr. Orton reported that citizens would be asked to park off the streets, thus allowing snow plows to remove
snow to the curb. Snow removal in alleyways is not feasible with extreme snow levels.
The Mayor reported that the U.S. Postal service has reported that they will utilize social media to communicate
public service announcements regarding mail delivery. Republic Services has announced that once there is a
four-inch accumulation of snow, their drivers will not be picking up carts within alleyways. Customers must
move their carts to the front curb for pick-up.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 74-206, SUBSECTION (C) FOR
THE PURPOSE OF DISCUSSING THE ACQUISITION OF OR AN INTEREST IN REAL
PROPERTY NOT OWNED BY A PUBLIC AGENCY)
MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code,
Section 74-206, Subsection (c) for the purpose of discussing the acquisition of or an interest in real
property not owned by a public agency at 8:13 p.m.
Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Stadick, Allgood, and Ozuna. Those voting
no:none. Absent and/or not voting: none.
MOTION CARRIED
(ADJOURNMENT)
The Mayor noted that no decision were made or action taken within the Executive Session.
MOVED by Stadick, SECONDED by Hopper to adjourn at 8:27 p.m.
MOTION CARRIED
APPROVED AS written THIS 201 DAY OF November _2017.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk