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HomeMy WebLinkAbout2017-10-09 URA MINUTES CALDWELL URBAN RENEWAL AGENCY MINUTES 6:30 P.M. Monday,October 9,2017 SPECIAL MEETING WORKSHOP (URBAN RENEWAL AGENCY WORKSHOP FOR THE PURPOSE OF RECEIVING INFORMATION PRESENTED BY BUXTON COMPANY. The secretary called roll. Present: Commissioner Hopper, Commissioner Porter, Commissioner Warwick, Commissioner Stadick,and Commissioner Allgood.Absent: Commissioner Ramirez. Cheyenne Robinson,Account Executive of Buxton Company provided a PowerPoint presentation regarding their service to the City of Caldwell regarding the recruitment, marketing, and retention of retailers for commercial sites. She reported that she has worked closely with the Caldwell Economic Development staff for the past year to this extent. She outlined best practices associated with the local retail trade area. In response to questions to Commissioner Stadick,Ms.Robinson stated that the projected 49.1%growth rate includes demographics from outlaying areas located within the 20 minute driving range of Caldwell's City Limits,noting that this expanded area was indicted as"drive-time trade area"within the report. In response to further questions from Councilman Stadick, Ms. Robinson indicated that Buxton Company support of the theater project was due to comparison with the current success of the Reel Theater in the nearby community of Ontario,Oregon. In response to questions from Chris Allgood, Mr. Robinson stated that they routinely communicate with retailers and provide marketing assistance and recommendation for businesses to expand in Caldwell. The workshop adjourned at 6:55 p.m. CALDWELL URBAN RENEWAL AGENCY MINUTES 7:00 P.M. Monday,October 9,2017 [NOTE: Due to a digital recording system malfunction,portions of the audio recording of this meeting is not available.] (ROLL CALL) The regularly scheduled meeting of the Caldwell Urban Renewal Agency convened at 7:00 p.m. in the Caldwell Police Department Community Room with Chairman Hopper presiding. The secretary called roll. Present: Commissioner Hopper, Commissioner Porter, Commissioner Warwick, Commissioner Stadick,Commissioner Allgood,and Commissioner Ramirez. (CONFLICT OF INTEREST DECLARATION) None. (AMEND/APPROVE AGENDA) MOVED by Porter, SECONDED by Warwick to amend the agenda by correcting Items 91 and#2 to read: 1) Economic Development Activity Report from Steve Fultz (September 2017). 2) Economic Development Activity Report from Keri Sigman(Se tember 2017). MOTION CARRIED MOVED by Allgood,SECOND by Stadick to approve the agenda as amended. Page 1 of 6 MOTION CARRIED (SPECIAL PRESENTATIONS) None. (PUBLIC COMMENTS) Ted Brumet,622 Linden Street,reported that he had recently inquired at a City Council meeting concerning the status of the proposed hotel development site and when construction would commence. He recommended that the Urban Renewal Agency consider developing the site into a retail businesses complex rather than a hotel to enhance economic development to the downtown. Chairman Hopper thanked Mr. Brumet for his comments. (CONSENT CALENDAR) 1) Approve minutes from the Urban Renewal Agency Regularly Scheduled Meeting held on September 11, 2017; 2) Approve Resolution authorizing the execution of the Financial Audit Contract for the Caldwell Urban Renewal Agency with Eide bailly for the year ended September 30,2017. MOVED by Stadick,SECONDED by Porter to approve the Consent Calendar as printed. MOTION CARRIED OLD BUSINESS: (SEPTEMBER ECONOMIC DEVELOPMENT REPORT—STEVE FULTZ) Project Rice(Capitol Distributing): Continue to work with the company finalizing incentives for locating in Sky Ranch area. Project Cold: Submitted plans to development team, with construction to being soon. Working now on potential acquisition of second lot for expansion/related industry. Project Russell: Continue working with this project—primary interest is in Sky Ranch and Skyway Business Park(Van Auker site),needing 15-20 acres for an international food processing business. Three hundred(300) plus jobs with$20+million investment. Continued work on site specific issues,addressing labor force needs. New project from BVEP lead, 450 jobs, non-food related manufacturer. Early stage, employer interviews. Follow-up with site selector on location review. Project Racing: Continued communication with this project—their projected timing on location decision is by the end of 2017, construction in 2018. Currently operating in Utah, looking to build shop for a unique business type. Needs 1.5-acre site to build first phase 10,000 sq.ft.shop and office. Continue to work with Idaho Power and Intermountain Gas on expansion of power and gas to the Sky Ranch area in order to accommodate current and future demands. Worked with SWI-MA on manufacturing Day (Caldwell is a sponsor), spend considerable amount of time with existing Caldwell businesses on growth potential and other issues. Primary issue is finding available, skilled workforce. Working with BVEP on new prospect—project HQ2. Providing information for region-wide presentation. Company will need at least 100 acres,to create 500 plus jobs. (SEPTEMBER ECONOMIC DEVELOPMENT REPORT—KERI SIGMAN) Chairman Hopper reported that Ms. Sigman submitted her written report for the record was not able to attend the meeting. Page 2 of 6 Indian Creek Plaza: Weekly teams meetings to continue progress. Continued alleyway utility coordination, including connections to the new utility services. Continued fundraiser/donor development work. Coordination with DC/ICP Executive Director. Coordination with DC on the management agreement. Faqade&Downtown Incentives: Issued request for bids for the Local Business Improvement District for the fagade program. Worked with other plaza property owners on the Hire and Reimburse program. Nearly all property owners surrounding the plaza are participating in some form. Helped property owners with Design Review applications and submittals for October approvals. Indian Creek Musical Art Park:Completed artist interviews.Selecting final artist and starting final design in October. Trolley Square Project: Reel Movie Theater broke ground and is under full construction. Working towards a spring,2018 opening. Worked with Gardner company on two remaining building development. Community Development Block Grant (CDBG): Coordinated overlapping CDBG and downtown revitalization projects with Elizabeth McNannay. College Marketplace: Coordination with Rocky Mountain Development regarding retail pads. Grace Assisted Living is under construction. Buxton: Worked with Buxton Company to prepare for 2"d year site selection and October meeting. All listed recruitment projects are still active projects and are in some form of business development, site selection,or start-up. • Restaurants • Retailer • Specialty Store • Multi-Family Residential • Hospitality • Brewery • Special Event Center Other ......................... ......... .._........... Professional meetings with various industries regarding downtown redevelopment and other commercial retail development throughout the City. Submitted two new grants with Destination Caldwell to the MDU Foundation(Intermountain Gas)and Wells Fargo for Indian Creek Plaza capital expenses. Downtown Business Coordination: Continued working with businesses and property owners on construction/revitalization efforts in downtown(utility relocations,facades,street improvements,etc.). Dutch Bros off Franklin Exit grand opening. (UPDATE REPORT FROM TREASURER REGARDING CEILING REPAIR PROJECT AT 217 SOUTH KIMBALL AVENUE) E1Jay Waite,URA Treasurer,reported that Phase I of the repairs(back portion of the building)is now complete and has been invoiced to URA. He outlined the costs associated with the project: Original bid for Phase I&Phase II $19,525.00 Phase I final cost $12,317.00 Remaining Balance $7,208.00 Bid for Phase II $8,907.00 (Drop ceiling rather than sheetrock) Difference of cost $1,699.00 Page 3 of 6 He noted that the contractor and the City building inspector met at the site and reviewed the plan for the Phase II portion of the repair work. They recommended that suspended ceiling materials be used rather than sheet rock due to the roof/ceiling infrastructure. (UPDATE REPORT FROM TREASURER REGARDING RENEWAL OF LEASES AT 215&217 S.KIMBALL AVENUE) ElJay Waite reported that the tenants from 217 Kimball have temporarily been relocated to 119 South Kimball to allow for renovations to the building. Carol Mitchell,City of Caldwell Deputy Treasurer,will contact the tenants upon completion of the renovations to discuss the renewal of the leases. It is anticipated that a report will be available at the next regularly scheduled Urban Renewal Agency meeting. He noted that Keri Sigman will be meeting with the owner of Sassy Gals,a business currently located in the mezzanine at 217 South Kimball,regarding a possible relocation opportunity within the downtown area. NEW BUSINESS: (CONSIDER RESOLUTION TO ACCEPT THE BID FOR PHASE II(CEILING REPAIRS)AT 217 SOUTH KIMBALL AVENUE FROM BARNES CONSTRUCTION) Chairman Hopper read the resolution by it title: A RESOLUTION OF THE CALDWELL URBAN RENEWAL AGENCY AUTHORIZING THE AWARD OF BID TO BARNES CONSTRUCTION CONCERNING CEILING REPAIRS AT 217 SOUTH KIMBALL FOR PHASE If OF THE PROJECT. Moved by Porter,SECONDED by Warwick to approve the resolution as presented. MOTION CARRIED (CONSIDER INVOICES FOR PAYMENT) ElJay Waite,URA Treasurer at 411 Blaine Street,provided the list of invoices for payment: VENDOR AMOUNT DESCRIPTION HMH $4,500.00 September Attorney Fees City of Caldwell—Economic $18,000.00 October Economic Dev. Development Contribution ICRMP $4,250.500 FY-2018 One-half(1/2)of Annual Membership Contribution Buxton $50,000 Retail Recruitment Model Solution Barnes Construction $12,317.00 Building Re airs/217 S. Kimball Schindler $1,757.52 Annual Elevator Maintenance Contract—TVCC State of Idaho—Division of $250.00 Annual Elevator Certification Building Safe Fee/TVCC TOTAL $91,287.52 _+ MOVED by Allgood,SECONDED by Warwick to approve the invoices for payment as presented. MOTION CARRIED (TREASURER'S REPORT) ElJay Waite, URA Treasurer at 411 Blaine Street, presented the Monthly Cash Reconciliation Report and recommended its approval: First Interstate Bank-Checking Ending Balance as of September 30,2017 $6,328,544.64 Page 4 of 6 Restricted amount(Other Tax Districts) $3,906,359.25 Restricted(Caldwell) $1,296,228.90 Restricted(URA Job Creation) $1,125,956.49 Bank of the Cascades Time CD#1 Ending Balance as of September 30,2017 $250,000.00 (Balance will remain constant. Interest earnings deposited to Business Checking) Local Government Investment Pool Ending Balance as of September 30,2017: $109,904.73 Zions Bank(Bond Debt Service) Ending Balance as of September 30,2017: $4,616,559.69 MOVED by Warwick,SECONDED by Porter to approve the bank reconciliation reports as presented. MOTION CARRIED UPDATE REPORTS: • Hotel Proiect: ElJay Waite reported that City staff are in the final phases of reviewing the timeframes as it relates to the Request for Proposal(RFP)awardee,Caldwell Hospitality Group, LLC. The awardee is looking to provide a development proposal by the end of the year noting that the plan must meet the criteria as set forth within the RFP. If the proposal does not match the requirements, a new RFP will be formulated for the subject site. • Movie Theater: Mr. Waite reported that construction is moving forward at the movie theater site.The attorneys are working on the appropriate documents for transfer of the property. • Hickman&Crisci Property Appraisals: City Attorney Aaron Seable reported that a letter was received from the attorney representing the Crisci family regarding the proposed transfer of property. Mr. Seable referenced the lengthy list of mandates including several repairs to the Hickman property, a $3,000 relocation allowance, and a payment to clear the mortgage on the Crisci residential parcel in the amount of approximately $75,000. Discussion followed. Mr. Seable recommended that all negotiations cease at this time and the offer be rescinded. It was agreed that communication be sent to the Crisci's attorney by Mr.Seable stating that there is no further interest by the Urban Renewal Agency to pursue the proposed land transfer at this time. • Possible mansion for power Station. Steve Fultz presented a map outlining a parcel currently owned by the Urban Renewal Agency where the proposed substation could be located. He noted that the proposed site would be amenable for future growth and development of the Sky Ranch Business Center parcels. The subject site had previously been dialoged with Idaho Power and deemed as an acceptable location. Commissioner Allgood inquired as to the course of power for the substation. Mr.Waite indicated that feeder lines would be provided by Idaho Power to equip the site. In response to questions from Commissioner Porter,Mr.Fultz stated that the construction process from Idaho Power for the substation would take approximately 18 months. In response to questions from Commissioner Stadick, Mr. Fultz indicated that discussion was held with Idaho Power regarding the investment cost factor for the substation. Discussion will continue about a possible land exchange for placement of the substation within the Sky Ranch Business Center. (ATTORNEY'S REPORT) None. Page 5 of 6 (CHAIRMAN'S REPORT) Chairman Hopper noted that the sudden onsa of cold weather could affect the progress of construction ol'(he projects within the downtown area. (COMMISSIONER REPORTS) None. (ADJOURNMENT) MOVE13 by Stadick, SECONDFf)by Allgood to adjourn at 7:41 p.m. Approved as written this [3111 day ot'November 2017. (V r sio Comnussio r er issioner-tarwi k &�Oly or (4' 4p, T C . _ -on i e X/ COT n 'S1(n'Atrl good �0i%** 41* Cm missi Rarntrez ATTEST: Debbie Geyer, Page 6 of 6 mm ©\ y&, � 44������» \