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HomeMy WebLinkAbout2017-10-13 Sr Center Board Minutes APPR V C 10 Caldwell Senior Center Board Meeting Minutes Wednesday, September 13, 2017 Sharon Kolins, Board Chairman, called the meeting to order at 1:10 p,m with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolins, Mary Twitchell, Donna Queen, Leonard Lewis, Mike Pollard, Carol Murphy, Gerald Shea and Lynda Lewis Absent: Billy Copeland and Michelle Gamble Minutes Reviewed: Minutes of the August 9, 2017 meeting were reviewed. Motion to accept the minutes: Mary Approved, Mike Seconded. Passed Treasurer's Report: Report was reviewed. Motion to accept the Treasurers report as is: Carol Approved, Mike Seconded. Passed Bingo Report: There was no Bingo report submitted. Coordinator's Report: ➢ August finances were reviewed. ➢ Donna's City Council presentation about the Senior Center on August 21st went well. Donna thanked Sharon and Lynda for attending and giving their support. ➢ The Fall Bazaar is scheduled for October 21, 2017. > Floors will be waxed on Saturday September 23r1 and 30th. This is just an extra coat of wax, so the floors won't have to be stripped again for 2 years. ➢ Donna is working on a survey about food satisfaction and the activities at the Center. She is checking with other Senior Centers throughout the United States to put this survey together. ➢ Monday, September 18th, the Area Agency will be here to explain their plans for the next four years ➢ Tuesday, September 19th, RSVP will be here to explain the timesheets, since there seems to be some confusion with them. ➢ Wednesday, September 20th, a dietitian will be here. She will be here just to observe. ➢ Flu shot clinic will be in October. Rite Aid will be providing this. > Donna is still working on getting the Blood Pressure Clinic here again. Presentation of Bills: > The Operations Manual "Yellow Cup" procedure needs to be reinstated since it hasn't been done for a while. Small change is collected in the glass cups on each table in the dining room to assist with the cost of paper products purchased. This money is collected daily into a yellow cup and placed in a separate account. • Motion to reinstate the Yellow Cup procedure on a monthly basis starting with July & August with a request to the Treasurer to cut a check from the Yellow Cup account for half of the cost of paper products purchased for that month with the check going to Nutrition. Lynda Approved, Mike Seconded. Passed Old Business: > Nomination for Board Member. Linda Wayner has accepted to fill the position on the board vacated by Russ W. She also plans to run for the Board Position when it ends in December. Since Linda could not be present at the meeting, the Board would like • to hold off on a decision until the October meeting when Linda will be present. Some of the members are not familiar with her and would like to meet her. > When the Operations Manual was redone, the Holiday, Veterans Day was omitted. This error will be corrected and a new page will be handed out to replace the one with the error. > Review of the window coverings for the office was done. The pool room has a curtain and that will suffice for now. Donna would like the Senior Center to pay for the mini blinds and window tinting on the two windows in the office. The City has done so much for the Center this year and it was decided that we would cover the cost of the window coverings to save the City some money. Donna will double check on the bids she has received to make sure they are correct and get back to the Board with the correct bid amounts. New Business: > Thanksgiving meal is scheduled for Tuesday,November 21St > Discussion of the ban on John C. from the Center. He wants to . come back and run the pool room as before. His ban will be up soon. Do we need to have the ban renewed from year to year? Since this is a legal matter it was suggested that Mike contact the City Attorney for clarification on this matter. • Motion to have Mike check with the City Attorney regarding this matter and reschedule it for the next meeting in October. Carol Approved, Lynda Seconded. Passed. . . . . > The Senior Center currently does not have a Board Policy regarding affection/body contact in the Center. Donna tried to explain why this was needed. • Motion to have Mike check with the City Attorney regarding this matter and reschedule it for the next meeting in October. Carol Approved, Lynda Seconded. Passed. > Leonard announced that he had some New Business and that the coordinator would need to leave the room. He handed out a • statement regarding an incident in August that he witnessed and several other concerns and requests that he had. After some discussion it was decided that the Board needs to do an annual review with the coordinator position and would like to do this review after the meeting in November is over. A review of Leonard's concerns will be held after the next meeting on October 11th. Adjournment: Meeting adjourned at 2:40 p.m.