Loading...
HomeMy WebLinkAbout2017-07-25 Design Review Minutes ' CITY OF CALDWELL DESIGN REVIEW COMMISSION MINUTES APPR V D Community Room, Caldwell Police Department CC_= II 110 South 5th Avenue, Caldwell, Idaho July 25, 2017, 7:00 P.M. I. Call to Order—Brian Billingsley called the meeting to order at approximately 7:00pm Members Present: Staff: Brian Billingsley(Planning Director),Jarom Wagoner(Senior Planner/Development Team Leader), Robb MacDonald (City Engineer), Lori Colligan (Administrative Secretary) Other: Aaron Seable (City Attorney), Keri Sigman (Economic Development & Destination Caldwell) Commission:Tressa Dodge, Rick Hall,Tyler Morgan, Cheyne Weston Members Absent: none II. Review and Approval of the Agenda and any Amendments III. New Business a. Introductions b. Training i. Legal Training: Aaron Seable—(Attorney General Manual: www.ag.idaho.gov) 1. Idaho Open Meeting Law—meetings must be open, requires notice, agenda noticed, minutes must be kept (if requested the vote of each member), executive session (personal matters, acquisition of property) a. Do not discuss matters of the Commission with other members via text, email or in person. These conversations need to happen in an open meeting that was noticed. b. Ex-parte contact—no one shall seek or accept comment, testimony or information outside of the public meeting. If someone contacts you then you should disclose that information at the meeting and decide if you can judge impartially or if you should recuse yourself. 2. Quasi-Judicial—a case is quasi-judicial in nature when the governing body is applying general rules or policies to specific individuals' interests or situations—when acting in this nature you are neither for nor against the applicant but review as a judge. 3. Due Process—must be impartial, decision must be based solely on info at meeting. If you have a direct conflict of interest or cannot be Page 1 impartial (if you know the applicant, you have a financial interest) you may need to recuse yourself. 4. Law requires that your decisions not be arbitrary or capricious. That they based upon sound principals, sound reason and applying the standards of the committee/code. 5. The law requires the decision you make be communicated to the applicant. Staff will be prepare a document for you based on their recommendations. By motion you can adopt this document as your findings of fact. You can deviate from this document, alter it or reject it. 6. The key purpose of the public records law is transparency— ii. Keri Sigman—GGLO Design Guidelines 1. Keri reviewed the Plaza Facade Design Handbook with committee members reviewing kits and what each one entails. 2. Must meet colors and materials but they can mix kits 3. Very specific on signage for downtown 4. City Center area is Simplot to 12th and the Railroad tracks to Grant iii. Brian Billingsley—City Center Design Guideline 1. Brian reviewed City Center zoning district guidelines and the various frontage types and architectural standards. He also briefly discussed the Framework Master Plan iv. Jarom Wagoner—City Center Code 1. Jarom went over City Center code with members,the land use schedule, allowed uses, fencing and parking. IV. The next regularly scheduled Design Review Commission meeting is scheduled for August 22, 2017, 11:30 a.m. a. Next meeting—elect Chairperson and Vice Chair b. Review checklist c. Additional training—members will review scenarios (applications) created by P&Z staff and make recommendations based on what they have learned. V. Adjournment The meeting was adjourned at approximately 8:52 p.m. • MINUTES APPROVED AND SIGNED BY THE BRIAN BILLINGSLEY, ON THE DATE NOTED BELOW: %-2.3-wt1 Brian Billingsley, P&Z Director Date For detailed Minutes, please request a copy of the digital recording. Page 2 ' CITY OF CALDWELL CALDWELL PLANNING AND ZONING COMMISSION MINUTES Community Room, Caldwell Police Department 110 South 5th Avenue, Caldwell, Idaho August 8, 2017, 7:00 P.M. Call to Order—Chairperson Doty-Pomoransky called the meeting to order at 7:00 p.m. Roll Call — Members Present: Ed Doty-Pomoransky, James Nelson, Roger Page, Dana Vance Members Absent: Carlos Soriano Staff Present:Jarom Wagoner (Senior Planner); Brian Billingsley (Planning & Zoning Director), Lori Colligan (Administrative Secretary) Review of Proceedings— Old Business: Approve minutes of April 11, 2017 regular meeting. MOTION: Commissioner Page. SECOND: Commissioner Vance. Passed: Unanimous roll call vote. New Business: A. Case Number OA-17-04 A request by the City of Caldwell Planning and Zoning Department to amend portions of Chapter 10, the Zoning Ordinance, of City Code. Testimony: 1) Jarom Wagoner, 621 Cleveland Blvd., Caldwell, ID 83605, Senior Planner, reviewed the Annual Ordinance Update and went over the requested changes. 2) Commissioner Nelson asked a question regarding 10-02-04 and how will they will count the days allowed and how will it be regulated. 3) Mr. Wagoner stated it is very difficult and hard to regulate and to enforce. Some people are going to be dishonest and get around it. Having it in code does help those people who are abiding by the rules. We do receive phone calls from the public regarding people living in RV's and we follow up on those complaints. 4) Mr. Wagoner spoke on the definition of Automotive Sales (used) shall be easily accessible - we have added these words because we are starting to see what we would classify as junk yards, salvage yards, along the boulevard. Where they have literally 10-15 cars stacked in a row. We send them a notice to fix this and they reply that they are used cars for sale. That is not what we would classify as an automotive used car lot. This helps us to clarify that distinction. This way we can tell them the vehicles need to be easily accessible. 5) Mr. Nelson asked if that meant they needed to be in operating condition. 6) Mr. Wagoner replied that was correct. 7) Mr. Nelson asked if current auto sales lots would be grandfathered in. 8) Mr. Wagoner replied that they will not be grandfathered in. 9) Commissioner Vance asked about the Dance Hall/Night Club change in use. She was asking if the Bird Stop had music would it fall in that category. 10) Mr. Wagoner said that would not fall under Dance Hall/Night club. It's more of an ancillary use to the coffee shop, people aren't going there for a large concert, or paying a cover charge. The music is not specific to the use. 11)Commissioner Vance had a question regarding 10-07-09 and parking lot landscaping. It could be difficult for smaller businesses to comply with the landscape planter requirement. What if a business only has 2 or 3 spaces, would they still have to have the landscape planter islands. 12) Mr. Wagoner said yes they would. The reason for the interior landscape islands is that it helps to define the parking area, helps to funnel traffic, helps for safety and really makes the area look nice. Whether there are 6 or 12 spaces it still helps to have the defined areas. 13)Commission Vance questioned the requirement for really small areas. Does the Director of P&Z have any leeway on modifications for small parking lots? 14) Mr. Wagoner indicated the Commission has the ability to modify the requirement to lots containing more than 4 or 5 linear parking spaces. 15)Commission Page agreed and recognized the limitations this would have on smaller parking spaces. He thinks that 6 would be a more reasonable number. 16)Commissioner Nelson agreed. 17)Commissioner Vance suggested that the department have the discretion to work with businesses with smaller parking areas. 18)Commissioner Page agreed and it should be determined on a case by case basis depending on the size of the parking area. 19) Mr. Wagoner said an option would be to leave it how it is and add wording about lots containing fewer than 12 spaces may be determined by the Planning & Zoning Director whether it's required or not. If they disagreed with the Director's decision they could appeal to City Council. 20)Commissioner Vance asked about the Television and radio antennas and satellite dishes on the accessory building table. They can't be in the side yard adjoining the street or the front yard. Aren't there situations where the satellite has to be in a certain position? She asked if this requirement was referring to free-standing satellite dishes. 21)Mr. Wagoner said yes. 22) Mr. Billingsley agreed. 23)Mr. Wagoner said they could add the wording "stand alone." That would better define the requirement. 24)Commissioner Nelson commented that if there is something that is unenforceable, like we discussed, then it probably shouldn't be there. 25) Mr. Wagoner stated it is enforceable it's just an extreme measure; we would have to get the police involved and have the RV removed. If we took it out completely we would have people living in RV's all over the place. MOTION TO CLOSE TESTIMONY: Commissioner Page. SECOND: Commissioner Nelson. Passed: Unanimous vote. RECOMMENDATION: MOTION: Commissioner Vance that Case Number OA-17-04 should be approved with the following changes: 1. 10-02-04 (3) Accessory Building Table—Televisions and radio antennas and satellite dishes- add the wording: Stand alone 2. 10-07-09 (1) Parking Lot Landscaping—add the wording: For those lots containing fewer than 6 spaces the size shall be determined at the discretion of the Planning and Zoning Director. SECOND: Commissioner Page. Passed: Unanimous roll call vote. V. Planning Issues— A. Mr. Billingsley informed the Commission that he spoke to the Mayor about increasing the per diem for Planning & Zoning Commissioners. The per diem of $25.00 per person has been the same since at least 2005. The Mayor approved the request and it will be raised to $50.00 per person. A resolution will go to City Council for approval and they should see an increase at their next meeting in October. B. The next regularly scheduled Planning and Zoning Commission hearing is scheduled for October 10, 2017. VI. Adjournment The meeting was adjourned at approximately 7:45 p.m. MINUTES APPROVED AND SIGNED BY CHAIRPERSON ED DOTY-POMORANSKY ON THE DATE NOTED BELOW: 0I f•'#ft + ., Ioty-'om_uransky, Chair Date ATTEST: (\) Jarom Wago , AICP, Senior Planner FOR DETAILED MINUTES, PLEASE REQUEST A COPY OF THE RECORDING.