HomeMy WebLinkAbout2017-06-21 Golf Board Minutes CITY OF CALDWELL
Caldwell Golf Board—Meeting Minutes
Wednesday, June 21st, 2017
8:00 AM
Zach Wagoner,chairman,called the meeting to order.
Members Present:
Zach Wagoner,Chairman
Shirley Akagi,Vice Chairman
Chuck Bosen,Secretary
Wally Hammons
Steve Archuleta,Men's Representative
John Klockentager
Doreen Burnham
Staff Present:
John Watson,Purple Sage Golf Professional
Ken Wheeler,Course Superintendent ,
Carol Mitchell, Deputy Treasurer City of Caldwell
Chuck Stadick,City Council Representative
Members Unable to Attend:
Hanne Larson,Women's Representative
Roger Garner, Fairview Golf Professional
Review of Minutes from April 19th,2017 Meeting:
➢ Upon review,it was determined to approve minutes. John Klockentager moved to approve the
minutes,Doreen Burnham seconded the motion,motion carried.
Old Business:
New Business:
Staff Reports:
Golf Professional John Watson reported that he is still on a"learning curve"regarding the software.
Much of it has been implemented,but some functions are yet to be rolled out until the website
administrators are ready. The software package provides some significant opportunities for
communication,real-time tee times,push notifications,marketing,etc. John also indicated that his
contract is set to be reviewed by the city council,but he anticipates working through the 2018 golf season
(September 306') before fully retiring.
Tyler Barker is currently completing an apprenticeship to become a Class A PGA Professional and is
working at the golf course. Beginning right away,Tyler will devote 15-20 hours per week focused on
Marketing golf in the City of Caldwell and developing relationships and opportunities for the community
to engage. She will have a workspace at City Hall and report to Carol Mitchell. Part of her activities will
also be to maximize the benefits available through the software package (ForeUp).
Golf Professional Roger Garner was unable to attend due to the junior golf event at Fairview Golf Course.
Superintendent Ken Wheeler reported that there have been Brown Mussels identified in the ponds that is
leading to some plugged sprinklers and other minor damage. He will anticipate draining the ponds at the end
of the season and freezing them out through the Winter and then do some excavating as needed. Ken has
been running the course "dryer" the past couple of years which has provided excellent playing conditions as
well as preserving water and being more responsible with resources. Aeriation is scheduled for August 1St and
2"d at Purple Sage and will require the course to be closed. Finally, the upgrades to the club house have been
very well received. Ken will be finishing up a few"touch ups" as he is able.
City of Caldwell Report: Carol Mitchell reviewed financial projections with the board. She indicated that there
is an estimated debt projection for 2018 of$220k. Previous annual debts by history were reported at 2015 -
$230k; 2016-$294k; and 2017 forecast-$220k. With this in mind, the city will be proactive and begin
immediately working with Tyler Barker as outlined above. The board suggested that a couple of volunteers
meet with Tyler periodically and provide suggestions and feedback as well as assist in the development of a
fluid marketing plan. John Klockentager and Chuck Bosen will join Tyler in an ad-hock marketing committee.
They will meet Friday,July 14th, 2017. Some suggested targets will be to sell an average of 9 annual passes per
month, average 84 rounds per day and significantly increase the number of corporate outings. Finally,the city
is proposing some changes to the green fees to reflect current market rates. A copy of the fee proposals is
attached.
Chuck Stadick of the City Council reported budget meetings are currently proceeding. Some data collected
showed clear gaps in the compensation of city employees, YMCA staff and other department staff. He
suggested that there will be some difficult decisions that will need to be made and suggested that this is an
opportunity for the golf enterprise to elevate its business approach.
Report on Women's Association: No Report this meeting.
Report on Men's Association: Steve Archuleta reported that the annual meeting went well and two new
board members were elected. Pat Inglis will be coordinating the Men's leagues this summer and Wally
Hammons will be a board member.
Adjournment:
Shirley Akagi moved to adjourn the meeting at 9:05 AM, John Klockentager and seconded the motion,
motion carried. The meeting was adjourned. Next meeting will be August 16th, 2017 at 8:00 AM.
Respectfully Submitted,
Chuck Bosen
June 21st, 2017