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HomeMy WebLinkAbout2017-07-10 Senior Center Minutes Caldwell Senior Center APP p Eo Board Meeting Minutes I c�; ,] j7 Monday, July 10, 2017 Sharon Kolins, Board Chairman, called the meeting to order at 1:00 p.m. with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolins, Mary Twitchell, Donna Queen, Billy Copeland, Carol Murphy, Leonard Lewis, Mike Pollard, Gerald Shea and Lynda Lewis Absent: Michelle Gamble Minutes Reviewed: Minutes of the June 2017 meeting were reviewed. Motion to accept the minutes: Mary Approved, Mike Seconded. Passed Treasurer's Report: Report was reviewed. Clay needs a copy of the profit & loss detail showing New to You and Silent Auction are together. Motion to accept the Treasurers report: Carol Approved, Billy Seconded. Passed. Bingo Report: Total funds in the Bingo account is $14,069.58. Coordinator's Report: ➢ June finances were reviewed. ➢ The parking lot light is finished,but still is not lighting up as yet. ➢ The roofing company installed new drain pipes and not sure if they fixed the damaged areas of the roof. Will check into that. ➢ The new air conditioning unit has been installed on the roof. They also installed two new thermostats. The center seems much cooler now. ➢ The pool room is doing well. Donna has had several compliments. There are several people not paying to use the pool tables. ➢ The Senior Center is scheduled to appear before the City Council on August 21st at 7pm at the Police Station. Donna is happy to do the presentation and would appreciate some support at the meeting. ➢ We need to market the Senior Center to help increase the meal count. We need ideas that don't cost anything. We could have an article placed in the Perspective to tell people what goes on at the center. We could send a letter to the editor to the local newspapers and then send cheers for the letter. Public Service announcements are free. Where's Larry is free, but need an event like the knitting & crocheting group who make items for the veterans and hospice. We could then add the other things that go on at the center. These are great ideas. Donna will look into these. ➢ Shannon will be off Friday, July 28th and Monday, July 30th, so Donna will be in the kitchen cooking. ➢ Rentals are picking up and this should generate additional income for the center. ➢ Donna has one person in mind to fill the board vacancy. He is willing to help out at the center as much as he can. • Motion to accept the Coordinators report: Carol Approved, Billy Seconded. Passed. New Business: ➢ Sharon was wondering if the board meeting could be moved to Wednesdays instead of Mondays. The Line Dance group gets very noisy and distracting on Mondays when the board is meeting. Wednesday does not have a group that meets at the same time as the board would meet, so it would be a much quieter meeting. • Motion to change the Board Meeting to the second Wednesday of the month: Carol Approved, Lynda Seconded. Passed. ➢ Donna is requesting the Board to pay the payroll for the center until October 1st. Each payroll is $3,000 and is done twice a month. According to Gerald the June profit & loss statement from Donna shows a profit, so he feels the board needs to give only $4,000. According to Donna that money was used to pay July first of the month bills and she needs the full amount for payroll. After additional discussion with Gerald and Donna not understanding what each is trying to convey a motion was done. • Motion to visit additional funds on a month to month basis starting with $3,000 this month: Carol Approved, Mary Seconded. Mike Nay. He feels we will be doing an emergency board meeting to add more funds before the month is out. Majority rules, Passed. Old Business: > AARP Tax Aide still wants to use the center and increase to two days and add more preparers and take over the dining room. Mike made a phone call and AARP has contacted the City about using the Depot for two days a week during tax season. • Motion to cancel AARP Tax Aide service and allow the city to take over this service. Billy Approved, Lynda Seconded. Passed. > Gerald was asked about the audit. He said it would cost $4,000 to $5,000 to have the audit done for the center. • Motion to have the audit done: Mary Approved, Billy Seconded. Passed. ➢ The updated Center Operations Manual was reviewed. Everyone had an advanced copy so they were able to review it beforehand. There were several changes to the bingo area as well as a few other changes. There will need to be a Bylaw change for the new day that the Board meetings will be held; from Monday to Wednesday, Article Five, Section 5: Regular Meetings. Mike will contact Debbie about this. Donna will discuss some of the bingo changes with Donna Crockett, so a new Bingo notice can be posted for all to see and abide by. • Motion to approve the changes to the Operations Manual as discussed. Revisions to be in the final draft for next months meeting on Wednesday: Lynda Approved, Carol Seconded. Passed. Adjournment: • Motion to adjourn the meeting: Mary Approved, Billy Seconded. Passed. Meeting adjourned at 3:00 pm.