HomeMy WebLinkAbout2017-07-10 URA MINUTES Regular Meeting
MINUTES
CALDWELL URBAN RENEWAL AGENCY
July 10,2017
7:00 p.m.
(ROLL CALL)
The regularly scheduled meeting of the Caldwell Urban Renewal Agency convened at 7:00 p.m. in the Caldwell
Police Department Community Room with Chairman Hopper presiding.
Roll was called by the secretary. Present: Commissioner Hopper, Commissioner Porter, Commissioner Warwick,
Commissioner Stadick,Commissioner Allgood,and Commissioner Ramirez. Those absent: None.
(CONFLICT OF INTEREST DECLARATION)
None.
(AMEND/APPROVE AGENDA)
MOVED by Allgood, SECONDED by Porter to amend the agenda by moving Consent Calendar Item#4 to New
Business as Item#1-A.
MOTION CARRIED
(SPECIAL PRESENTATIONS)
None.
(PUBLIC COMMENTS)
None.
(CONSENT CALENDAR)
I. Approve minutes from the Urban Renewal Agency Regularly Scheduled Meeting held on June 12,2017;
2. Consider Resolution ratifying Amendment No. 3 to the Construction Manager/General Contractor
Agreement as approved by City Council on June 28, 2017 relative to construction of the Indian Creek
Plaza;
3. Consider Resolution authorizing the acceptance of the Corporate Warranty Deed for property conveyed to
Elison Financial Group,LLC located in the Sky Ranch Business Park(Instrument#2017-023293);
4. Consider Resolution authorizing the execution of the Retail Recruitment Solution Amendment with
Buxton Company. [THIS ITEM WAS MOVED TO NEW BUSINESS]
MOVED by Allgood,SECONDED by Porter to approve the Consent Calendar as amended.
Roll call vote: Those voting yes: Allgood, Ramirez, Porter, Warwick, and Stadick. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
OLD BUSINESS:
(CONSIDER REQUEST FROM CANYON HIGHWAY DISTRICT#4 CONCERNING OLD HWY.301
W.PLYMOUTH STREET BRIDGE PROJECT)
Timothy Richard, District Engineer with the Canyon Highway District No. 4, provided a Power Point
presentation. He noted that the project is planned to commence in 2021 or 2022. The total cost for
construction is$13.4 million with the majority of the funding,$10.3 million, from federal dollars administered
by state agencies. Approximately $3.2 million is needed from URA funding for the balance of design and
construction costs. He reported that public meetings have been held as well as solicitation for public comment
concerning the project. Alternative Design Plan#I has been selected for the project.
Page 1 of 6
Brent Orton, 621 Cleveland, expressed his support of the project. He provided an overview of the funding
sources from government agencies for this project.
In response to questions from Commissioner Ramirez, EIJay Waite, URA Treasurer at 411 Blaine Street,
reported that the URA tax increment funds for Canyon Highway District No. 4 have been held in anticipation
of this project. The project was included in the original URA Plan.
In response to questions from Commissioner Allgood,Mr.Richard explained that the roadway on the east side
of the river is under management of the City of Caldwell.
MOVED by Stadick, SECONDED by Warwick approve the project as presented by the Canyon Highway
District No. 4 for the Old Hwy 30/W Plymouth Street Bridge and recommend its review by URA legal
counsel.
MOTION CARRIED
(JUNE ECONOMIC DEVELOPMENT REPORT—STEVE FULTZ)
Project Rice (Capitol Distributing): Continue to work with the company on the final PSA, need for rezoning
and annexation of the proposed site. Also,working with the company on their Tax Reimbursement Incentive
(through Idaho Commerce) and New Market Tax Credit program (through Montana-Idaho Community
Development Corp.)
Project Cold: Continued discussion with food processing equipment manufacturer from Canada. Desires 6-8
acres to build facility. User of the FTZ. Up to 100 manufacturing jobs to be created. Considering additional
sites in Sky Ranch
Project Network: a new project looking for 2-3 acres for a light manufacturing facility. Considering URA
owned lot on Challenger Way. Reviewing draft of PSA from URA attorney. 15-20 new jobs in a 10,000 to
20,000 sq.ft.building
Project Russell: Needed 15-20 acres for an international food processing business. 300+jobs with $20+
million investment. Numerous communications with the prospect,with detailed site and incentive information
provided. Negotiations continue through June and July.
Project Build: New project - lead from Colliers. Light manufacturing business requiring 4-6 acres.
Preliminary information submitted,will continue to pursue.
Project Maddie: This is a Idaho Commerce/BVEP lead. Build-to-suit up to 400,000 sq. ft. food processing
facility looking to relocate from CA location. Desires 40+ acres. Provided Caldwell community packet,
including potential sites. Company considering sites in Boise area, Reno, and Phoenix area. Second site visit
on Site visit on 6/14-6/16. Hoping to make decision on site by Q4 2017,and be operational by mid-2019.
Project Seat: New project considering Sky Ranch area. Looking for 8,000+ sq. ft. to relocate business from
CA. Considering existing building(new)on Challenger Way.
Project Wellness: New project for educational start-up business. Considering office location in downtown
Caldwell. Have review several sites. Business growth potential is 50 employees over the next 5+years.
Worked with County Commissioners, County Assessor's office, and other economic development
professionals in Canyon County on resolution to address new property tax exemption legislation.
Continue to work with Idaho Power and Intermountain Gas on expansion of power and gas to the Sky Ranch
area in order to accommodate current and future demands.
In response to questions from Commissioner Porter, Mr. Fultz reported that the City Attorney and staff
members are currently working to resolve the matter regarding the farmland that was damaged when testing
was conducted by a third party for Project Rice.
Page 2 of 6
(JUNE ECONOMIC DEVELOPMENT REPORT—KERI SIGMAN)
Indian Creek Plaza: Weekly team meetings to continue progress including opening bid packets and awarding
bids. Budget work with value engineering on design(including work on the GMP amendment 43). Continued
alleyway utility coordination. Continued planning for Sweetwater improvements. Fundraiser/Donor
development work. Hiring Committee work for the plaza Executive Director.
Indian Creek Musical Art Park: Coordination and development of the Musical Art Park with committee and
Together Treasure Valley. Hosted public open house for public comment on June 14 during the Caldwell
Farmer's Market. Attendance was great and received some valuable input.
Buxton Company: worked with Buxton Co. on matches and strategy for moving forward. Buxton also
received updated traffic counts for future reports.
Trolley Square Project:ongoing development work with Reel Theatre and Gardner Company.
Community Development Block Grant(CDBG): Coordinated overlapping CDBG and downtown revitalization
projects with Elizabeth McNannay. Worked with property owners for application submittals for the CDBG
fagade grant program. Attended the June 23 CDBG Stakeholder's meeting for next year's budget.
Saratoga: Continued Development Agreement negotiations with Saratoga Hospitality, LLC. Utility relocation
continued and environmental completed.
Facade& Downtown Incentives: Coordination with property owners around the Plaza for the Business Local
Improvement District Program.
College Marketplace: Worked with developer on prospective development.
All listed recruitment projects are still active projects and are in some form of business development, site
selection, or start-up:
Restaurants
Health Services
Retailer
Specialty Store
Multi-Family Residential
Hospitality
Sergeant's Fitness—working on business expansion to double space in downtown.
Professional meetings with various industries regarding downtown redevelopment.
Annual Sunnyslope Wine Trail Festival continued coordination and sponsorship assistance.
Worked with a developer and local agency regarding annexation.
Downtown Business Coordination: Contacted businesses and property owners on Indian Creek Plaza to
review current construction(utility relocations, facades, street improvements, etc.)and what to expect with Plaza
construction.
NEW BUSINESS:
(CONSIDER REQUEST FOR THE PURCHASE OF ELECTRONIC TABLETS FOR USE BY THE
NEWLY APPOINTED URBAN RENEWAL AGENCY COMMISSIONERS)
Chairman Hopper provided information concerning the tablets noting that the estimated cost is$280 each.
MOVED by Stadick, SECONDED by Allgood to approve the purchase of three Samsung tablets at the
estimated cost of$280 each.
MOTION CARRIED
(CONSIDER RESOLUTION AUTHORIZING THE EXECUTION OF THE RETAIL
RECRUITMENT SOLUTION AMENDMENT WITH BUXTON COMPANY)
MOVED by Porter, SECONDED by Warwick to continue this item to the next Regularly Scheduled Meeting
to be held on August 14,2017 at 7:00 p.m.
Page 3 of 6
MOTION CARRIED
(CONSIDER RESOLUTION ACCEPTING UPDATES TO THE URBAN RENEWAL AGENCY
BYLAWS)
Mark Hilty, 1303 12" Avenue Road, Nampa, provided the staff report noting that the URA Bylaws were
updated to reflect recent changes within the Board of Commissioner offices as mandated by the Idaho State
Legislature.
Chairman Hopper read the Resolution by title only:
A RESOLUTION OF THE CALDWELL URBAN RENEWAL AGENCY AUTHORIZING THE
ACCEPTANCE OF THE UPDATED BYLAWS FOR THE URBAN RENEWAL AGENCY OF THE CITY
OF CALDWELL,IDAHO.
MOVED by Stadick,SECONDED by Ramirez to adopt the updated bylaws as presented.
Roll call vote: Those voting yes: Stadick, Allgood, Ramirez, Porter, and Warwick. Those voting no: none.
Absent and/or not voting: none.
MOTION CARRIED
(ELECTION OF URA CHAIRMAN, VICE-CHAIRMAN, TREASURER, AND SECRETARY FOR
THE REMAINDER OF THE 2017 CALENDAR YEAR)
MOVED by Warwick, SECONDED by Stadick to nominate Rob Hopper as the Chair of the Urban Renewal
Agency Board of Commissioners.
MOTION CARRIED
MOVED to Stadick, SECONDED by Porter to close nominations and approve Rob Hopper as the Chairman.
MOTION CARRIED
MOVED to Stadick,SECONDED by Allgood to nominate and approve Jim Porter as the Vice-Chairman.
MOTION CARRIED
MOVED to Ramirez, SECONDED by Warwick to nominate and approve ElJay Waite as the Treasurer.
MOTION CARRIED
MOVED to Stadick,SECONDED by Allgood to nominate and approve Debbie Geyer as the Secretary.
MOTION CARRIED
(CONSIDER INVOICES FOR PAYMENT FROM THE URBAN RENEWAL AGENCY TREASURER)
EIJay Waite,411 Blaine Street,provided the list of invoices for payment.
iEIDflRT1+tT:
HMH $4,500.00 June Attorney Fees
City of Caldwell— $18,000.00 July Economic Dev.Contribution
Economic Development
McAlvain Construction $82,040.15 Indian Creek Plaza Construction
Services/April
:IQ) ,1104540,IS
MOVED by Allgood,SECONDED by Warwick to approve the invoices for payment as presented by EIJay Waite.
Page 4 of 6
MOTION CARRIED
(TREASURER'S REPORT)
Bank of the Cascades Business Checking
Ending Balance as of June 30,2017 $5,063,899.90
Restricted amount as of June 30,2017 $3,019.999.40
City Projects—Unrestricted: $1,080,829.15
URA Projects—Unrestricted: $ 963,071.34
Bank of the Cascades Time CD#1
Ending Balance as of June 30,2017 $250,000.00
Balance will remain constant. Interest earnings deposited to Business Checking
Local Government Investment Pool
Ending Balance as of June 30,2017: $109,613.17
Zions Bank(Bond Debt Service)
Ending Balance as of June 30,2017: $4,560,182.28
MOVED by Stadick, SECONDED by Ramirez to approve the bank reconciliation reports as presented by
E1Jay Waite.
MOTION CARRIED
(PROJECT UPDATES—URA TREASURER)
Hotel Project:
E1Jay Waite reported that construction costs should be finalized within the next week by the developer.
TVCC Contract Renewal:
Mr. Waite reported that TVCC is desirous of renewing their contract in the amount of$200,000 for years one
and two( 1 &2)with an anticipated lease increase of$20,000 annually in years three through seven(3-7). A
new contract will be presented to the Urban Renewal Agency Board of Commissioners in August for
consideration and implementation by September 2017. He reported that TVCC is expanding their educational
options with specialized programs geared to the community and outlying areas.
Weed abatement of URA parcel located at KCID Road&Pheasant Run:
Mr. Waite reported on the need for the parcel to be maintained by City crews. . The City would be
reimbursed for maintenance costs by the Urban Renewal Agency.
MOVED by Stadick, SECONDED by Ramirez for Mr. Waite to move forward with partnering with the City
concerning maintaining this parcel on a regular basis.
MOTION CARRIED
Hickman Parcel—Possible option for residence located at the site:
Mr. Waite reported that contact was made by the URA Secretary with Associated Pacific Movers, Inc.
concerning a possible option to relocate the house and horse barn to another site. The firm is researching the
site for a potential buyer of the two structures.
MOVED by Warwick, SECONDED by Allgood to authorize Chairman Hopper to execute a contract with the
appropriate company, if necessary, prior to the next Regularly Scheduled Urban Renewal Agency meeting on
August 14,2017 for the purpose of moving the two structures off the parcel with a provision that the document
be reviewed and approved by the City Attorney prior to execution.
MOTION CARRIED
Mr. Waite provided copies of the current financial audit report to the new URA Commissioners for their
review.
Page 5 of 6
(ATTORNEY'S REPORT)
Mark Hilly, Vg& Attorney at 1303 12"' Avenue Road, Nampa, provided anupdate concerning tile pending
*vohmo^ and Sm|c Agreement with Sydugo Networks, LLC for 2.55 acres located in Sky 8unub 8ueioonm
Center. He noted that m special meeting muy be necessary to approve (6o document prior to tbo August
Meeting.
Mr. 1--lilly reported that the final draft ofthe agreement is under review by legal counsel for both parties.
Ft* ca Provertv:
The company has requested unEstoppel certificate from the Urban Renewal Agency, This request iabeing
researched hy his uff-ixc.
MOVED by Allgood, SECONDED by Warwick to audbn/ioc Chairman [topper to cnzco/c an Estoppel
Ccdihoui: as ooccoumy prior to the next Regularly Scheduled Urban Kcncvva| Agency meeting to be held nn
August l4`Z0l7 with the provision that the dooumeoLio approved hy the City Attorney.
MOTION CARRIED
(CHAIRMAN'S REPORT)
None.
(C0MD4XSS10N ERR0PORTS)
None.
(ADJOURNMENT)
MOVED byAllgood, SECONDED by 8todicktoad oumg8:29pm.
Approved as written this 14"'(lay f August,20|7.
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COMMISSIONER WARWICK. C( MISSIONER. T )I
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Debbie Geyer, URA Cret,
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