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Home My WebLink About2017-04-10 corrected Sr. Center Board Minutes Caldwell Senior Center CC A'p7hi Board Meeting Minutes Monday, April 10. 2017 Correction: May 8, 2017 Sharon Kolins, Board Chairman, called the meeting to order at 1:00 p.m. with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolins, Mike Pollard, Mary Twitchell, Gerald Shea,Donna Queen, Billy Copeland, Carol Murphy, Leonard Lewis, Michelle Gamble, Clayton Klingingsmith and Lynda Lewis Absent: None Our newest Board member was introduced. Clayton Klingingsmith has generously accepted to serve in the vacant position on the Board. The Board is now fully staffed. Minutes of the March 2017 meeting were reviewed. Motion to accept: Mike Approved, Carol Seconded. Passed Treasurer's Report: A CD will be due soon. Gerald will ask at the Bank just what needs to and could be done. Motion to accept the report as provided. Michelle Approved, Carol Seconded. Passed Bingo Report: No Report submitted. Coordinator's Report: > Meal costs are down. Which is great! > The Senior Center Manual is still in progress. Donna has not been able to get it done since she has had time limitations. Since the last board meeting, 19 days ago, she has spent 9 of those days in the kitchen and she took 2 days of personal leave off. ➢ Tax-Aide continues with one more Wednesday to go. ➢ Volunteers stuffed 4,000 Easter eggs last week for the City. > Ice machine was repaired. > Shannon took the Health Department Certified Pro Food Mgr class last Tuesday. > Shawna was scheduled for the Health Department class for Wednesday April 19th, but the class was delayed until May. She will be leaving at 11:00 a.m. on Friday, April 21st for a medical appointment. > The Fire Marshall called regarding a complaint that the door to the pool room was locked. Donna explained the situation to him. > The Senior Center has been rented for Saturday, April 29th for a party. Donna will be out of town that day and requested that someone be available to open and close the center that day for her. Sharon indicated that she would make sure that was taken care of. There is another rental scheduled for June. > The Wall of Honor is being put together on the back wall of the dining room. Service plaques will be ordered. It is coming together real well. > Donna is still planning on having an indoor yard sale at the Center. Old Business: > The locks for the front door and the office were changed. > The computer lab ink was purchased and it was a real good deal! > Donna and Angie have been updating the website. > The electrician from the City was here taking care of tasks that needed to be done, including installing a serge protector. > There is a hole on the outside of the building. Probably done when scooping snow off the roof. Vin has been contacted about this. > The graffiti was painted over. They did a good job. > We have not received anything from the Idaho Human Rights Commission regarding the complaint from the former employee. It may be this fall before we hear anything. New Business: > The window covering in the pool room is cracked and falling down. The window tinting on the office window is cracked and pealing off. In the summer the sun shines directly into the office window and it gets very hot in there. New blinds or tinting are needed for these windows. A possibility is walling off the bottom half of the office window. A volunteer in construction could be utilized to do this. Then only half of the window covering would need to be replaced. These are options that need to be looked into. • Motion to have Donna look into the options for these windows and report back with her findings. Michelle Approved, Mary Seconded. Passed. > Question about the Yoga class. Donna let them know we would like to post a sign-up sheet to see if there is any interest in the class, but she hasn't heard back from them. She will contact them again. ➢ Mary let us know that Mae has retired from the store at the Center. She will post the opening to see if anyone is interested. > The Senior Center has had Tax-Aide assisting people with their taxes for years. On Tax Day Wednesdays, Donna comes into the Center at 6 or 6:30 a.m. and there are as many as 20 people waiting at the door. Many of these people are young with children and very few seniors. The Office phone rings a lot with questions about taxes. Tax-Aide starts at 9:00 a.m. and the doors open at 8:00 a.m. since this is when the Center normally opens. When these people barge in the door they have been rude, messy, irate, demanding and loud to name a few. They also take up parking spaces which our seniors have become used to using. Some seniors will leave if our parking lot is full. Is it possible that Tax-Aide could be moved to a better and bigger location with ample parking? The Train Depot and the County Admin. Building conference room was suggested. It was also suggested that Tax-Aide needs to make appointments in advance and not schedule them on the same day that we are open for them. AARP may need to make a few changes as well. Let's keep these things on the back burner and in the mean time check into some of these for next year's tax season. > Gerald suggested that the Center needs to have an audit. He will look into the cost for this and get back to us with his findings. ➢ It was suggested that we purchase items listed on the Nutrition Flyers and sell them at the Center or have them on the food line. Most of these items like the Cara Cara Oranges are very expensive and not available at all stores. We would like to have them available to all. It was decided to just make them available occasionally on the food line. Motion to adjourn the meeting: Mike Approved, Billy Seconded. Passed. Meeting adjourned at 2:00 pm.