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HomeMy WebLinkAbout2017-05-08 Sr. Center Board Minutes . APP �L � Caldwell Senior Center O Board Meeting Minutes Monday, May 8, 2017 Sharon Kolins, Board Chairman, called the meeting to order at 1:00 p.m. with the Pledge to the Flag. Attendance/Roll Call: Present: Sharon Kolins, Mike Pollard, Mary Twitchell, Gerald Shea, Donna Queen, Billy Copeland, Carol Murphy, Leonard Lewis, Michelle Gamble and Lynda Lewis Guests: Patty Brackett and Russ Wiehe Absent: None Our newest Board member, Clayton Klingingsmith, has decided to not accept the Board position, indicating prior obligations are more time consuming than he thought. Minutes Reviewed: Minutes of the April 2017 meeting were reviewed. One correction was noted. • Motion to accept the minutes with the correction: Mike Approved, Carol Seconded. Passed Treasurer's Report: The CD that matured was taken care of. Two more CD's will be maturing soon. The signatures on the CD's need to be updated with the current Board. • Motion to accept the report as provided: Billy Approved, Mary Seconded. Passed Bingo Report: No Report submitted. Coordinator's Report: ➢ April finances were reviewed. ➢ Shannon is now certified as a Food Kitchen Manager. Shawna has taken the Kitchen Assistant class and is now certified as a Kitchen Assistant. ➢ The annual strip and wax of the floors is scheduled for Saturday, May 13th and May 27th ➢ Donna will be out of the building on Friday, May 12th and Monday, May 15th. ➢ The front wall of the building has been leaking. Apparently the sprinklers have been hitting the wall directly. The sprinklers have been adjusted. The City will be checking the front wall to see if anything needs to be done to prevent any more leaks. ➢ The indoor yard sale has been scheduled for Saturday. June 3rd. All money raised will be placed in Nutrition. ➢ United Health Care will be here on May 17th with ice cream. ➢ Eggs cannot be used in the kitchen. The Health Department states that because of the age of the individuals served at the Senior Center there is too high a risk of salmonella and other side effects for eggs to be used. The liquid eggs are used instead of eggs, as per the Health Department. ➢ Crane Alarm was here to check the alarm system. The fire extinguishers and the hood in the kitchen were checked. Everything is working well. The alarm company sends this information to a website that insurance companies look at, so this should help with insurance rates. > The Senior Center will be closed Monday, May 29th for Memorial Day. > Things in the pool room are working well. There has been an increase in people coming in to play pool. • Motion to accept the Coordinators report: Michelle Approved, Carol Seconded. Passed. Bills: Cue chalk, one box $5.84, printer ink $53.96, Janitor for Hire bill and SHIBA reimbursement for counseling. • Motion to pay the bills: Billy Approved, Mary Seconded. Passed. Old Business: ➢ Cook vs. the Senior Center.No update has been received. > Audit of the Senior Center. Gerald is getting a price quote from Bailey & Co and plans to check with other Senior Centers to see how they have handled audits. He will continue to do research on this. • Motion to have Gerald research audit options and report his findings at the next Board meeting: Mary Approved, Leonard Seconded. Passed. > The store has new managers. Mary will continue to do Monday Silent Auction and be a back-up for Clay and Julie Klingingsmith, who are the new managers. Mary will make sure they have a key. ➢ New window coverings. Donna has received one bid and will get another this week on the two windows in the office and one in the pool room. The one bid is $332.45 for one inch mini blinds and tinting. ➢ Donna has not heard back from the ladies who wanted to start a Yoga class at the Senior Center. Let's consider the request as ended. They are no longer interested. New Business: > Many of the cue sticks in the pool room are in bad shape. It was suggested to check on repairing most of them. Donna will look into getting a price on the repair of the cue sticks. > Donna is requesting a draw from the Bingo funds to pay some Nutrition bills. She is requesting $1163.81. • Motion to pay Nutrition bills from Bingo funds: Gerald Approved, Carol Seconded. Passed. > There is a request to use the Senior Center on Saturdays for teen dance lessons. They hinted at not paying for the use of the facility. Since we are not allowing them to use the Senior Center, it was suggested they should check with Parks & Recreation for a location for their dance lessons. > There is another request to use the Center for an embroidery class on Thursday afternoons. Donna will get more information. > There was a request for a pay raise for the asst. cook now that she is certified. Her current pay is $9 an hour. A $1 an hour raise was suggested. (cook is at$12.50) • Motion to approve a $1 an hour raise for the asst. cook, starting this next pay period: Carol Approved, Mary Seconded. Mike Nay (feels there should be a larger gap between cook & asst. cook salaries). Majority Approved. Passed. ➢ Patty Brackett makes copies of all receipts, money counted, etc. and takes the copies home, daily. She indicated they are back-up copies, just in case. She was told that the Center Operations Manual Rules state that no financial records are to be taken out of the building. Patty acknowledged this and promised that she will create a file here and leave her copies in that file. ➢ Center Operations Manual. Donna will either send the manual via e-mail or make copies of the manual for all board members to read. We will discuss the manual at the next meeting. ➢ Mary indicated that Donna needs to mingle and talk to people. ➢ Donna stated that there is a "negative under current" here at the center. People have brought up old financial concerns of past employees that were taken care of long ago. Where are they getting this information? She also indicated that Patty changes her time and her hours as she pleases. Mike suggested that Sharon along with two other Board members need to talk with Patty to find out just what her problems are. Sharon was in agreement with this. Adjournment: • Motion to adjourn the meeting: Billy Approved, Mary Seconded. Passed. Meeting adjourned at 2:40 pm.