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Home My WebLink About2017-05-09 City Council Special Mtg - BUDGET WORKSHOP BOOK 58 PAGE 60 SPECIAL MEETING Budget Workshop May 9,2017 6:00 P.M. Those City Council members in attendance: Nancolas,Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper. City staff members in attendance: AnnaLea Martinez (Library Technology Services) and Marina Rose (Library Adult Services),Mark Wendelsdorf, Steve Fultz,Brent Orton,Monica Jones, Carol Mitchell,E1Jay Waite,and Debbie Geyer. PRESENTATION#1: LIBRARY • A slide presentation was provided by AnnaLea Martinez and Marina Rose outlining the budgetary needs and programs for the Caldwell Public Library for the upcoming year. • There are currently 23,138 registered library users. • There are seven(7) full-time employees and nine (9)part-time employees. They desire to add one (1) full-time staff position in the youth services in FY-2018. • Approximately 10%of the operating budget will be spent on materials. • Within the technology department,five(5)computers and printers will be budgeted. • Future plans include looking to add another location for a joint use facility as well as mobile options. • A new strategic plan will be created for 2018-2022. PRESENTATION#2—ECONOMIC DEVELOPMENT • Steve Fultz reported that the departmental budget is partially funded through the Urban Renewal Agency. • Carol Mitchell reported that this year a portion of Economic Development budget will be allocated through City funding. • Payroll hours for the airport administrative assistant are being tracked for accuracy of time allocation. It was estimated that approximately 5 to 10 percent of duties by the administrative assistant are dedicated to Economic Development duties. • Continuing education training has been included in the draft budget. PRESENTATION#3—CITY CLERK • Debbie Geyer reported that the departmental budget has no major increases. • A one-time expenditure of approximately $6,000 for a media safe has been included in the budget which will be used by the IT Department for storing all digital files. • Ken Wien's hours will be reduced from 20 hours per week to 10 hours per week. • Software is being researched for a legislative package to include components needed within the City Clerk's Office. • The personnel training and travel line items have been increased to allow for continuing education for staff. PRESENTATION#4—HUMAN RESOURCES • Monica Jones reported that the departmental budget has no major increases. • Continuing education funding will be designated for Alyssa Lee. • Alyssa passed the workman's comp certification program. • Discussion was held concerning the discontinuance of the safety officer position. PRESENTATION#5—FIRE DEPARTMENT • Mark Wendelsdorf provided a handout outlining components of the Maintenance & Operation Budget and the Capital Equipment Budget. • M&O Budget increases include: o Awareness and operations training in technical rescues o Addition of fitness evaluation—dependent on negotiations o Repair of burn cell at training center and addition of power o New hose for Engine 103 (rural district will purchase other needed equipment on Engine 103) • Capital Equipment Budget o Replace 1/3 of the department radios-$76,508 ■ Current radios will no longer be supported by Motorola ■ Technology will still be active throughout the phased replacement program ■ The majority of the radios were purchased through grant funds o Replace on staff vehicle -$60,000(F450) ■ Recommended that research be conducted for heavy duty equipment for brush purposes. o Replace on thermal imager-$8,500(Upgrading technology) o Add an additional RAM for extrication-$10,000 o New software program to tie in all data valley-wide o Possible purchase of body armor-$20,000 o New office furnishings -$20,000(if allowed to move administrative offices next to city hall) BOOK 58 PAGE 61 o Station 43furnishings-$50,000 o Discussion concerning assisted living centers responses and the cost of operations for non-transport calls. PRESENTATION#6–CALDWELL EVENT CENTER • The Mayor reported on the productive meetings which have been held concerning the fairgrounds to include representatives from the College of Idaho,Canyon County Fair Administration, Commissioner Tom Dale,and the City of Caldwell. • R&M expenditures were outlined by Mark Davis: 0 Replace air handlers at O'Connor $25,000 0 O'Connor replace bottom roof and add rain gutter $60,000 0 Replace concrete in front of the field house $24,000 0 4 x 4 one ton–Plow O'Connor&Parks $40,000 0 O'Connor-Replace mower strip curb along Blaine Street $25,200 0 O'Connor–Replace ice machine $ 3,000 0 O'Connor–Paint ceiling $11,000 • In response to questions from Councilman Allgood,Mark Davis reported that the old bathrooms within O'Connor are used on an as-need basis. • A listing of"2017 Assessed Value of the Annual City Sponsored Events for the Community" was provided for review. PRESENTATION#7–RECREATION DEPARTMENT • Denise Milburn outlined the departmental budget. • Discussion was held about replacement for the boilers at the swimming pool: $35,000 • Proposed cost for the parking lot at the Robert's Recreation Center $50,000 • A used pick-up truck is needed for recreational staff usage as well as equipment for grooming the ball fields. • Discussion was held concerning the geothermal heating option for the swimming pool and the need for rehabilitation of the well casing. PRESENTION#8–GOLF DEPARTMENT • Carol Mitchell and Ken Wheeler provided budget figures for Purple Sage and Fairview golf courses. • The revised operation plan for Purple Sage with the newly proposed rates was discussed. • Discussion was held concerning a possible option to use the Purple Sage banquet room for proposed rental purposes. • The recently purchased software for Purple Sage was reviewed. • Commission based rates were proposed for the golf pros at Purple Sage and Fairview. • Ken reported that there are fifty youth enrolled for the summer golf youth program at Fairview Golf Course. PRESENTATION#9–FINANCE DEPARTMENT • E1Jay Waite provided a governmental fund balance sheet and reviewed its contents. • Discussion was held concerning the $1,494,933 indicated as "non-spendable" debt. Recommendations by the auditors concerning this balance were discussed. • Discussion was held concerning the sale of the farmable parcel associated with the Purple Sage Golf Course. • It was noted that the Finance Department budget will remain stationary. PRESENTATION#10–ANIMAL SHELTER CONTRACT • Discussion was held concerning changes to the West Valley Humane Society contract as proposed by the Board of Directors. The meeting was dismissed at 8:55 p.m. APPROVED AS written THIS 5th DAY OF June —2017. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk