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HomeMy WebLinkAboutURA RES 2017-20 i RESOLUTION O � "SOLUTION UTION RATIFYING THE EXECUTION OF THE IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY VOLUNTARY i REMEDIATION AGREEMENT FOR THE CAL WELL BLOCK 3 PROJECT. THE PROPERTY IS OUND D BY SOUTH 7TH AVENUE/ MAIN T" AVENUE, STREET/ARTHUR STREET/6 NOW, THEREFORE BE IT RESOLVED BY THE CA.LDWELL URBAN RENEWAL AGENCY hereby ratifies the execution of the DE Q, Voluntary Remediation Agreement, a copy of which is attached hereto as Exhibit "A" and incorporated herein as if set forth in full. PASSED Y THE CALDWELL URBAN RENEWAL AGENCY this 10,n day of April, 2017. APPROVED BY THE CHAMMAN OF THE URBAN RENEWAL AGENCY OF THE CITY OF C.ALDWELL on this 1 t"day of A iri1, 2017. TV Robert Hop r Chairman i ATTEST: \1 C *0 ,v,ww u V0. 4b 00 0 0 URA Secretary G 0 U 00 '000, 0000 owqp ` " IAN i i ya V u,mull ui iiVllllllmr STATE OF IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY I { 1410 North Hilton a Boise,Idaho 33706•(208)373-0502 C.L."Butch"Otter,Governor www.deq,.idaho.gov John H.Tippets,Director April 4,201 i Garret L.N neol s,Mayor City of Caldwell 411 Blaine Street Caldwell,Idaho 83605, Re: Voluntary Cleanup Program Voluntary I ernediation Agreement,ree ment,Caldw cell Block 3 Project,Caldwell,Idaho Dear Mayor: aneolas Attached with this letter is a copy of the fully executed voluntary Ike ned ation Agreement "Agreement"' that guides the Caldwell Urban Renewal, Agency ("Caldwell URA") participation in the Idaho Department of Environmental Quality C"Departnient")voluntary Cleanup Program '`CPI for the Caldwell Block 3 Project site in Caldwell,Idaho. This letter also acknowledges;es receipt, as indicated in Section XX of the Agreement, of the remaining $250.00 o the initial increment of $2500.00 to cover the Department's oversight costs incurred during the vCP process. We look forward to working with the Caldwell.URA on this project.As outlined in the Agreement the next milestone to be completed is the development of a Scope of Wort for an additional assessment work plan. The work platy will describe the site assessment activities that will tale place to fill identified data gaps.If you have any quest-tons related to these milestones, the Agreement,or the VCP please feel ft-ee to contact me at 20 8)373-0:5250 Sincerely, Derek Young,P,,.t . Voluntary Cleanup Program Manager r + Aaron Scheff,D Boise Regional Office Dean Ehlert,DEQ Boise Regional Office Susan Hamlin,DEQ AC's Office Michael McCurdy,DEQ Erie Traynor,DEQ Rick Wells,Spectrum Environmental T s IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY In the matter of: VOLUNTARY REMEDIATION AGREEMENT } } Caldwell Block 3 Project } Idaho Code § 39-7205 } 1. INTRODUCTION This Voluntary emedlation Agreement (Agreement) is entered into voluntarily by rY the Idaho Department of Environmental Quality (Department) and the applicant, the Caldwell Urban Renewal Agency (Caldwell URA) for the purpose of remediating the properties defined as follows: The subject properties site consist of 19.5 lots of 30 lots in Block 3 with the original Caldwell Townsite plat. Specifically lots 1 -15, North I2 of 16, 19-22 of Block 3 of Caldwell Original Townsite Plat. The property is bounded on the east b y South 7th Avenue, the north by plain Street, the South by Arthur Street, and the west by Indian creek pocket park and plaza (formerly 0th Avenue). The addresses are: 802, 004, 0033 610, 012, 014, 018, 020, 022 and 024 Main Street; 14, 110, 1181 and 120 South 7th Avenue; and 813, 615 and 617 Arthur Street. The Department and the Caldwell URA are collectively referred to as `{the Parties." The Caldwell URA is voluntarily conducting this cleanup. li, AUTHORITY 2. This Agreement is entered into by the Parties pursuant to the Idaho Land Remedlation Act, Idaho Code 39--7201 through 39-7211, and the Idaho Land Remedlation Rules, IDAPA 58.01.18. 3. The Department i has determined that the application submitted by the Caldwell URA s complete and that the Caldwell URA is eligible to participate in the Voluntary Remediation Program established under Idaho code 39-7201 et seq. 111. PARTIES BOUND 4. This A Agreement shall apply to and be binding upon the Caldwell URA, its 0 successors and assigns, and upon the Department, its successors and assigns. The signatories to this Agreement certify that they are fully authorized to execute and legally bind the Parties they represent. VOLUNTARY REMEDIATION AGREEMENT-I 5. The Caldwell URA shall provide a copy of this Agreement to any subsequent owners or successors of the Site before the Caldwell URA transfers Site ownership. IV. DEFINITIONS 8. "Site" shall be used in the manner as defined by Idaho Code 39-7203(l 0) and IDAPA 58.01.18.010.12 and shall refer to the properties identified in Paragraph `1 of this Agreement. 7. All terms contained in this Agreement shall be used in the same manner as defined by Idaho Code 39-7203 and IDAPA 58.01.18.010. V. PURPOSE 8. This Agreement sets forth the terms and conditions of the Caldwell URA's participation in the Department's Voluntary Remediation Program, including the Department's evaluation of the Caldwell URA Voluntary Remediation Work Plan (Remediation Work Plan) to be proposed by the Caldwell URA for the remediation of contaminants at and for the Site. 9. The activities of the Department and the Caldwell URA pursuant to the Voluntary Remediation Program shall be consistent with this Agreement, all applicable laws and regulations, and any appropriate guidance documents. VI. SUBMISSION OF AN SITE ASSESSMENT WORK PLAN AND REPORT 10. Prior to submittal of the Remediation Work Plan described in Section V11 of this Agreement, the Caldwell URA shall develop a site assessment work plan for additional assessment and submit to the Department for review and approval. The site assessment work plan shall include the information in IDAPA 58.01 1 8.22.03.a, 11. Within thirty (30) days of the receipt of the site assessment work plan, the Department shall notify the Caldwell URA, in writing, that the site assessment work plan is approved, approved with modifications, or rejected. Department notification that the site assessment work plan is rejected shall specify the reasons for rejection, and provide the Caldwell URA thirty (30) days to amend and resubmit the site assessment work plan. An approved site assessment work plan shall be deemed incorporated info, and is enforceable as part of, this Agreement, 12, The Caldwell URA shall fully implement the approved site assessment work plan. VOLUNTARY REMEDIATION AGREEMENT-2 3 Upon completion of the site assessment activities and within thirty (30) days of receipt of laboratory ata, the Caldwell URA shall submit to the Department a site Y assessment report. Within thirty (30) days of the receipt of the site assessment report, the Department shall notify the Caldwell URA, in writing, that the site assessment report is approved, approved with modifications, or red p p . rejected. Department notification that the site assessment report is rejected shall specify the reasons for rejection, and provide the Caldwell URA thirty (30) days to amend and resubmit the site assessment report, With approval of the site assessment report and incorporating information and �l�. !!V pp data submitted as part of the VCP application, the Department shall determine whether remediation at the site is necessary. If remediation is necessary, the Department will notif y the Caldwell URA, in writing, to proceed with submission of i a proposed Voluntary Remediation Work Plan under section VII. If remediation s not necessar y, p the Department will notify the Caldwell URA, in writing, that the environmental conditions represented by the site assessment and other information and data provided to the Department do not warrant development of a voluntary remediation work plan at this time, If the site conditions do not require r emediation the Department will provide the Caldwell URA, in writing, termination of the Voluntary Remediation Agreement,, V11. SUBMISSION OF PROPOSED REMEDIATION WORK PLAN 15, The Department shall not evaluate An additional site assessment work plan or p Remediation Work Plan until the Voluntary Remediation Agreement is sign ed by the Caldwell URA and the Director. If deemed necessary, as soon as possible, but no later than one hundred twenty days (120) days of the effective date of this Agreement, the Caldwell URA shall submit a Proposed Remediation Work Plan to the Department. The Proposed Remediation Work Plan to be submitted by the Caldwell URA shall contain the elements specified by IDAPA 58.01.18.022.02 and shall be submitted with sufficient information supporting the proposed Remediation Work Plan as specified by IDAPA 58.01.18.022.03, which includes results of the approved site assessment investigation. Vill. REVIEW AND EVALUATION OF PROPOSED REMEDIATION WORK PLAN 10, The Department shall review and evaluate the Site, the affected area surrounding the site due to Site contamination and the proposed Remediation Work Plan in accordance with Idaho Code 39-7206(l). 17. p may, an The Department at time during the evaluation of the proposed y Remediation Work Plan, request the submission of additional or corrected information and a revision of the proposed Remediation Work Plan by the Caldwell URA, p ursuant to Idaho Code 39-7200(2)• The Caldwell URA may VOLUNTARY REMEDIATION AGREEMENT-3 either comply request with the or withdraw the proposed Remediation Work Plan and terminate this Agreement. IX PUBLIC REVIEW OF PROPOSED REMEDIATION WORK PLAN as possible, but no later than thirty days of receiving the final 1 3, As soon p Y revised p ro p osed Remediation Work Plan, the Department shall initiate the public notification and comment requirements of Idaho Code § 39-7205(3). No Eater than fifteen (15) days after the close of the public comment period, the Department may, in accordance with Idaho Code 39-7206(4) and IDAPA 58.0 3.022.o .a, schedule a public hearing. X PROPOSED REMEDIATION WORK PLAN APPROVAL, APPROVAL WITH MODIFICATION OR REJECTION 9. Within thirty s of the close of the public comment period or the public � Ydays Y , hearing, whichever is later, the Department shall, based on its review and evaluation and consideration of any written public comments and testimony, notify the Caldwell URA, in writing, that the proposed Remediation Work Plan is approved, approved with modifications, or rejected. Department notification that the ro osed Remediation Work Plan is rejected shall specify the reasons for p p rejection provide the Caldwell URA thirty (30) days to amend and resubmit the proposed Remediation Work Plan, and notify the Caldwell URA of 'Its rights to appeal the rejection pursuant to Idaho Code §39-7205. 20. Within thirty (30) s of receiving notification that the proposed Remediation da y Work Plan has been approved with modifications, the Caldwell URA shall notify the Department, in writing, that the modifications are accepted or rejected. If the i t Caldwell URA accepts the modifications, the proposed Remediation Work Plan shall be deemed approved by the Department as modified. If the Caldwell URA rejects the modifications, and the Parties are unable to negotiate acceptable modifications the ro osed Remediation Work Plan shall be deemed rejected by p p the Department. Upon rejection of the proposed Remediation Work Plan by the Department, The ��. p � p p Caldwell URA may. a. Amend and resubmit the proposed Remediation Work Plan; b. Withdraw the ro osed Remediation Work Plan and terminate this p p Agreement; or C. Appeal the Department's rejection pursuant to Idaho Code � 39-7205 and pp p the Idaho Administrative Procedure Act, chapter 52, title 57, Idaho Code. X1. EFFECT OF APPROVED REMEDIATION WORK PLAN VOLUNTARY REMEDIATION AGREEMENT-4 22. An approved Remediation Work Plan shall be deemed incorporated into, and is enforceable as part of, this Agreement. XII. IMPLEMENTATION OF REMEDIATION WORK PLAN 23,, The Caldwell URA shall fully implement the approved Remediation Work Plan in accordance with the approved Remediation Work Plan, the terms and conditions of this Agreement, the Idaho Land Remediation Rules, and the Idaho Land Remediation Act, and any applicable zoning authorities or other local, state, or federal law. 24. The Rernediation Work Plan submitted by the Caldwell URA must achieve health-based and environmental rernediation standards according to IDAPA 58.0 1.1 8.023. 25. The Department shall assist the Caldwell URA in the timely issuance of Department permits or approvals required to initiate and complete a Remediation Work Plan, 20. The Caldwell URA shall submit quarterly progress reports to the department with respect to actions and activities undertaken pursuant to this Agreement. The progress reports shall, at a minimum: a. Describe the actions which have been taken to comply with this Agreement during the prior quarter, b. Describe all work planned for the next quarter with schedules relating such work to the overall project schedules; and C. Describe all problems encountered and any anticipated problems, any actual or anticipated delays and any solutions developed and implemented to address any actual or anticipated problem or delay. X11I. REMEDIATION WORK PLAN COMPLETION REPORT 27. When the Caldwell URA believes the objectives of the Remediation Work Plan have been achieved and successfully implemented for the Site, the Caldwell URA shall submit to the Department a Voluntary Remediation Work Plan Completion Report (Remediation Work Plan Completion Report) together with a request that the Department issues a Certificate of Completion for the Site. The Remediation Work Plan Completion Report shall contain information sufficient for the Department to determine whether the Caldwell URA achieved the Remediation Work Plan objectives and successfully implemented the Remediation Work Plan. VOLUNTARY REMEDIATION AGREEMENT-6 28. The Department shall as soon as possible, but not later than thirty (30) days after the receipt of the Caldwell U RA s Remediation Work Plan Completion Report and request for a Certificate of Completion, notify the Caldwell URA, in writing, whether or not the Remediation Work Plan has been successfully implemented. 29, If the Department notifies the Caldwell URA that the Remediation Work Plan has p not been successfully i mplemented, the Caldwell URA shall implement the Remediation Work Plan to the satisfaction of the Department and resubmit the Remediation Work Plan Completion Report, XIV. CERTIFICATE OF COMPLETION 30. If the Remediation Work Plan Completion Report demonstrates that the Caldwell URA has successfully implemented the Remediation Mork Plan, the Department shall certify such facts by issuing a Certificate of Completion to the Caldwell URA as rovi IDAPA 58,0`I.1 8,025, bring an action, including an administrative or judicial action, against the Caldwell URA for any liability for remediation relating to the 0 , release or threatened release of any hazardous substance or petroleum that is the subject of the Remediation Work Plan, XVI, RESCISSION OF AGREEMENT OR THE COVENANT NOT TO SUE 34, In accordance with Idaho Code 39.7208 and IDAPA 58'.01.18.025.02, the Department may rescind the Agreement or the Covenant Not to Sue at any time if the Caldwell URA fails to substantially comply with the terms and conditions of the Agreement, the terms and conditions of the Covenant Not to Sue; or if a hazardous substance or petroleum release at the site becomes an imminent and substantial threat to human health or the environment. The Department agrees to meet with the Caldwell URA before rescinding the Agreement or Covenant Not to Sue under this provision to.discuss the basis of the Department's determination and whether the Department's concerns may be addressed absent termination of the Agreement or Covenant Not to Sue. XVII. MODIFICATION OF AGREEMENT OR WORD PLAN 35. No modification of this Agreement or the Remediation Work Plan shall be effective except upon mutual agreement of the Parties and in writing. Modification of the Remediation work Plan may be subject to public notice and comment in accordance with IDAPA 58,01.18.022.05. 35, The Parties recognize that modification of this Agreement or the Remediation Work Plan may become necessary based on unanticipated site conditions. In such event, the Party that determines that additional work or other modification of the Agreement or Remediation Work Plan is necessary shall provide written notice of such determination to the other Party. The other Party shall respond to such notice in writing within ten (I0).days of receipt or such other time as may be agreed to by the Parties. If the Parties agree on the modification to the Agreement or Remediation Work Plan, the modification shall be in writing and the Agreement or Remediation Mork Plan shall be deemed amended subject to public notice and comment if required by IDAPA 58.01.1 8,022.05, VIII, SAMPLING AND DATA/DOCUMENT AVAILABILITY 37. The Caldwell URA shall, upon request, make the results of all sampling, including raw data, and/or tests or other data generated by the Caldwell URA or on the Caldwell URA's behalf regarding the Site, available to the Department. The Department shall, upon request, make available to the Caldwell URA the results of any sampling and/or tests or other data similarly generated by the Department. XIX, ACCESS VOLUNTARY REMEDIATION AGREEMENT--7 The Caldwell URA shall provide authorized representatives of the Department 38. T'h p access to the Site and other areas where work is to be performed at all reasonable times, such access shall be related solely to the work being performed under the additional assessment work plan and Remediation Work p - Plan and may include, but not be limited t0: inspecting records, operating logs and contracts related to the Site; reviewing the progress of the Caldwell URA in carrying out the terms of this Agreement; conducting such tests, inspections and � g sampling as the Department may deem necessary; using a camera, sound p g p „ recording or other documentary type equipment for field activities; and verifying the data submitted to the Department by the Caldwell URA hereunder, The Caldwell URA shall permit the Department's authorized representatives to 39. _ P inspect and copy all site records, including files, photographs, non-privileged documents and other writings, including all sampling and monitoring data, which reasonably pertain to the work being performed under the additional assessment work P lan and Remediation Work Plan and over which the Caldwell URA exercises control. qo. All ersons v�rith access to the site pursuant to this Agreement shall comply with p approved health and safety plans. 41. N o herein shall be construed as restricting the inspection or access authority Nothing of the Department under any law or regulation. XX. OVERSIGHT COSTS Caldwell URA shall a reasonable oversight costs incurred by the ��. The pay Department in connection with the Caldwell URA's application and participation in the voluntary remediation program. The Department shall provide a quarterly accounting to the Caldwell URA of �3. p p actual oversight costs incurred by the Department. Costs incurred b the Department for oversight of voluntary remediation actions 44,. y p will be reimbursed in the following manner: a, The Caldwell URA shall deposit two thousand five hundred dollars ($2,500)with the Department. b. The Department estimates the oversight of the Caldwell URNs voluntary remediation activities with a rate of sixty three dollars ($03.00) per hour, if additional fundin g is required for costs incurred in excess of the initial two thousand five hundred dollars ($2,500) deposit, the Department will notify The Caldwell URA in advance and The Caldwell URA shall then deposit a VOLUNTARY REMEDIATION AGREEMENT-8 i successive do osit i in the amount, of two thousand five hundrod dollar ($2,500), C. The unused portion of any deposit(s)will be returned to the Caldwell URA within sixty 60 days of the date the Department Issues o Certificate of Completion d. As sot out in IDAPA 68.01.18.021.04, the Department's, oversight costs shall include the Department's costs Incurred after approval of the Caldwell RA's o liu tionj including, but not limited to, the review, processing', and negotiation of the Agreement; the review, processing, and o roval of the Work Plan; conducting public hearings and dissemination of public notices; oversight of work performed in accordance with the Work Plan, issuance of any Certificates of Completion; issuance of any Covenants Not to Sue* issuance of any other assurances to third parties; and administrative expenses associated with cost recovery activities. o Oversight deposits to be submitted to the Department artment should he sent to: Fiscal office Idaho Department ent of Environmental,Quality 1410 N. Hilton Boise, ID 83706 XXI,. DESIGNATED PROJECT COORDINATO RMOTICE On or before the effective date of this Agreement, each Party shall designate its own Project Coordinator. Each Project Coordinator shall be responsible for overseeing the Implementation of thi , Agreement. To the maximum extent possible, all communications between the Caldwell URA and the Department, shall be directed to the Project Coordinators in both written and electronic format, with copies to such other persons as the Department and the Caldwell URA may designate. Communications shall include, but are not limited to, all documents, reports,, approvals, disapprovals, and other correspondence submitted under this Agreement. The Parties, have d es ignated the f llovin g persons as Project,Coordinators. a. Documents to be submitted to the Department should be sent to Derek Young,Voluntary Cleanup Program Manager Idaho, Department of Environmental Quality 1410 N. Milton otse ICS 83706 Telephone: (208) 373-015,25 Emak: r ' dun�:,@deq.i VOLUNTARY REMEDIATION + EEMENT � b. Documents to be submitted to the Caldwell URA should be sent to: Garret L. Nancolas, Mayor City of Caldwell 411 Blaine Street f Caldwell, Idaho 83605 Telephone: (208)455-3011 Email: smiller@c'ltyofcaldwell.org XXII. DISPUTE RESOLUTION 46. If the Caldwell URA objects to any Department notice or disapproval, addendum oversight, accounting or decision made pursuant to this Agreement, the Caldwell URA may Y notif the Department's Project coordinator, in writing, of its objections within fourteen (14) days after receipt of the decision, The Department and the Caldwell URA then have an additional fourteen (14) days to reach agreement. If no agreement is reached after fourteen (14) days for such other period of time to which all Parties mutually agree) the Department shall notify the Caldwell URA in writin g p of the Department's decision on the matter. The Caldwell URA may request a determination by the Director of the Department. The Director's determination is the Department's final decision on the matter. Nothing in this Section p recludes the Parties from agreeing to use other forms of alternative dispute resolution. XIII. RESERVATION OF RIGHTS The Department and the Caldwell URA reserve all rights and defenses they may have pursuant to any available legal authority unless expressly waived herein. 48 r g Nothin herein is intended to release, discharge, or in any way affect any claims, "7 causes of action or demands in law or equity which the Parties may have against an person, firm, partnership or corporation, not a Party to this Agreement, for Y p �, p an liability it may have arising out of, or relating in any way to, the generation, Y Y Y storage, treatment, handling, transportation, release or disposal of any materials, r hazardous substances, hazardous waste, petroleum contaminants, or pollutants at to or from the Site. The Parties to this Agreement expressly reserve all rights, claims, demands and causes of action they have against any and all other persons and entities who are not Parties to this Agreement, and as to each other for matters not covered hereby. VOLUNTARY REMEDIATION AGREEMENT 10 49. The Caldwell URA reserves the right to seek contribution, indemnity, or any other available remedy against any person, other than the Department, found to be responsible or liable for contributions, indemnity, or otherwise for any amounts which have been or will be expended by the Caldwell URA in connection with this Site, XXIV. QUALITY ASSURANCE r 50. The Caldwell URA shall provide the Department Project coordinator with a Quality Assurance Project Plan (QAPP) for review and Department approval, consistent with the March 2012 DEQ Quality Management Plan, prior to the initiation of all sampling and analysis pursuant to this Agreement. XXV. FORCE MAJEURE 51. The Caldwell URA shall cause all work or required reporting to be performed within the time limits set forth herein, unless performance is delayed by events which constitute a force majeure, For purposes of this Agreement, a force majeure is an event the Parties agree arises from circumstances beyond the reasonable control of the Caldwell URA which delays performance of any obligations required by this Agreement, Increases of costs shall not be considered an event of force majeure. 52, The Caldwell URA shall notify the Department by telephone call within three (3) calendar days and by written notice no later than seven (7) calendar days after any event which The Caldwell URA contends is a force majeure. Such notification shall describe the anticipated length of the delay, the cause or causes of the delay, the measures taken or to be taken by the Caldwell URA to minimize the delay, and the timetable by which these measures will be implemented. The Caldwell URA shall have the burden of demonstrating that the event is a force majeure. The decision of whether an event is a force majeure shall be made by the Department. The Department shall notify the Caldwell URA of its decision by telephone call to the Caldwell URA within two (2) calendar days after receiving the Caldwell URA's written notice, The Department shall confirm its decision by written notice to the Caldwell URA within seven (7) days of informing the Caldwell URA of the Department's decision by telephone. 53, If a delay is attributable to a force majeure, the time period for performance under this Agreement shall be extended, in writing, by the amount of time that is attributable to the event constituting the force majeure. VOLUNTARY REMEDIATION AGREEMENT-11 i XXVI. COMPLIANCE WITH APPLICABLE LAWS 54. All work undertaken by the Caldwell URA pursua'nt to this, Agreement shall be performed in com' pllar ce with all applicable federal, state and local laws, ordinances and regulations,, ,XXVII.ENFORCEABILITY 55. This Agreement i constitutes an enforceable contract between the Parties subject to the Department's right to rescind this Agreement as provided by Idaho Code 39-72018, and, IDAPA 58.0 .18.021.05 and the Caldwell URA's right to te,rminate this Agreement as provided by Idaho Code 39-7206(2)(b) and IDAP 5 8.0 1. '4I,0,2 • 6 r 1 XVIll« EFFECTIVE DATE 56. The effective date of this Agreement shall be the date on which this Agreement Is signed by the Director of the Department.. DATED this ° day of � . �w Byt ,poi n H. Tippets", Director 00', r LJdaho Department of Environmental Quality t t i DATED this day of 21'01'7. t f ifo'bert M, e"ri i Caldwell URA i i VOLUNTARY REMEDIATION AGREEMENT-12