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HomeMy WebLinkAbout2017-02-21 City Council Minutes BOOK 58 PAGE 22 SPECIAL MEETING WORKSHOP February 21,2017 6:00 P.M. Mayor Nancolas opened the public workshop. Present: Callsen, Pollard, Stadick,Allgood,Ozuna,and Hopper. Staff in attendance: Fire Chief Mark Wendelsdorf,Police Chief Frank Wyant,and E1Jay Waite. CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSING JOINT POWERS AGREEMENT BETWEEN CALDWELL, NAMPA, MERIDIAN, AND STAR FIRE DEPARTMENTS. Mark Wendelsdorf, Caldwell Fire Chief, presented the staff report concerning the proposed Joint Powers Agreement. The contents of the proposed Joint Powers Agreement were outlined. He noted that the document would address a hiring standard between all departments,training opportunities,best practice policies, software availability,and procurement matters. Discussion followed. CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSING JOINT POWERS AGREEMENT BETWEEN CALDWELL,NAMPA,MERIDIAN,AND STAR FIRE DEPARTMENTS CONCEPTUAL DESIGN SERVICES WITH JGT ARCHITECTURE FOR THE PROPOSED CALDWELL POLICE DEPARTMENT FACILITY EXPANSION PROJECT. Frank Wyant, Caldwell Police Chief, presented the staff report concerning the proposed Caldwell Police Department facility expansion. He noted that the contract with JGT would provide a feasibility study regarding the proposed expansion. The Mayor reported on the various alternative options that staff has researched. He noted that when the Caldwell Police Department building was originally constructed, the design of the building allowed for future expansion if needed. The architect is to provide a space and needs analysis. Councilman Allgood expressed his thoughts regarding the possibility of constructing a parking structure on the site with the evidence storage facility located within the structure. Discussion was held concerning the cost factor involved in constructing such a parking facility. The workshop was dismissed at 6:48 p.m. REGULAR MEETING February 21,2017 7:00 P.M. Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance. The Mayor reported that there was a City Council Workshop conducted this evening at 6:00 p.m. Pastor Jim Porter of the Caldwell Free Methodist Church provided the invocation. The Mayor led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper.Absent: None. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS A. Recognize the accomplishments of the Utility Billing Customer Service Representatives. Michelle Davis, Melinda Vigil, Anne Conklin, LouAnn Green, and Linda Helkowski, representatives from the Utility Billing Customer Service Department were acknowledged by ElJay Waite and Mayor Nancolas. The Mayor reported on recent changes made within the Finance Department dealing with bank reconciliation training and the success of the revised process. B. Emplovee of the Month Mayor Nancolas read the nomination letter into the record regarding Michelle Davis and her leadership skills as the Finance/Water Customer Service Supervisor. The letter was submitted by her co-workers, LouAnn Green and Melinda Vigil. She was awarded with a plaque and gift card by Mayor Nancolas. C. Donated Construction at Caldwell Veterans Garden: Dan Pugmire introduced Shawn Gafford Construction who has volunteered to construct a restroom and office at the Caldwell Veterans Garden. The ground breaking ceremony will be BOOK 58 PAGE 23 held on March 8, 2017 and Mr.Pugmire invited City Council members to attend. He noted that the office at the site will assist in meeting with veterans. Dave Challe, Event Coordinator for the Caldwell Veterans Garden, spoke in support of the construction project. The Mayor expressed appreciation to Dan&June Pugmire for their leadership and concern for the citizens of Caldwell. D. Caldwell HousingAuthorio�: Patricia Benedict, President of the Caldwell Housing Authority Board,provided an up-to-date report concerning the activities of the Caldwell Housing Authority. She provided historical information concerning prior uses of the Caldwell Farmway Village. Approximately 1,200 residents live at Farmway Village within 225 individual units. The sewage system was extended to join with the City of Caldwell. Ms. Benedict reported on the success of the North End Rehabilitation Program: Two row houses on Elgin Street were completed in 2016. Due to these upgrades,the area has shown Additional improvements by the neighbors taking pride of ownership. Three additional homes have been built on Denver Street and are part of the rehabilitation program. One of the homes has already sold on Denver Street and is owner occupied.. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Callsen, SECONDED by Allgood to amend the Consent Calendar by removing Item 414 and moving Item 415 to New Business for further discussion,and add an Executive Session pursuant to Idaho Code, Section 74-206, Subsection(c)for the purpose of discussing the acquisition of or an interest in real property not owned by a public agency. MOTION CARRIED AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Regular City Council Meeting held on February 6, 2017; the Caldwell Senior Center Meeting held on January 26, 2017; the City of Caldwell Employee Benefit Plan Trustee Meeting held on February 7, 2017; and the Caldwell Industrial Airport Commission Meeting held on February 2,2017; 2. Approve the Order of Decision for Case No. SUB-16F-08 (Cumberland Subdivision No.4); 3. Approve the Order of Decision for Case No. SUB-16F-09 (Canyon Crossing Subdivision No. 1); 4. Approve the Order of Decision for Case No. SUB-16F-07 (Voyage Crossing Subdivision No.2); 5. Approve the Order of Decision for Case No.ZON-16-07(Jackson's Rezone); 6. Approve Resolution No.32-17 ratifying the purchase of a Power Broom for the Street Department in the amount of$47,000 pursuant to Idaho Code 67-2803(1); 7. Approve Resolution No.33-17 authorizing the purchase of a new,budgeted HVAC unit at O'Connor Field House in the amount of$24,679.82; 8. Approve Resolution No. 34-17 authorizing the approval and notice to proceed with conceptual design services with JGT Architecture for the Caldwell Police Department Facility Expansion Project in the amount of$4,350.00; 9. Approve Resolution No. 37-17 authorizing the execution of the Treasure Valley Cooperative Fire Authority Interagency and Joint Powers Agreement; 10. Approve amended Resolution No. 27-17 authorizing the execution of the Crane Alarm Service for Annual Fire Alarm Inspections and Monitoring of Fire and Security Systems within City-owned buildings; 11. Approve Resolution No.35-17 declaring vehicles and equipment as surplus public property from the Parks Department; 12. Approve Resolution No. 36-17 authorizing the Award of Bid for the Amiad EBS Filter Materials Contract to H.D.Fowler Company in the amount of$63,098.24; 13. Approve Resolution No. 38-17 accepting a Deferral Agreement for Public Improvement Construction with ForeTeeFirstStreet I LLC for the purpose of temporarily deferring public improvement construction associated with property frontage located at 509 South 41"Avenue; 14. Approve Resolution authorizing the execution of the Phase I (Preconstruction Services) CMGC Contract with McAlvain Construction for preconstruction services through design completion and bidding of the Indian Creek Plaza Project; [REMOVED] 15. Approve Resolution No.39-17 authorizing the materials to be supplied or paid for from contingency for volunteer construction of a restroom at the Idaho Veterans Garden (park) located at 350 W. Belmont Street; [MOVED TO NEW BUSINESS FOR FURTHER DISCUSSION] 16. Approve request from Cynthia A. Armenta to amend the Deed and Certificate of Perpetual Care clause for Space 3, Lot 51 WH, Block 76 extending the period from thirty years (30) to fifty years (50)for use of the lot for interment purposes; 17. Approve request for the destruction of semi-permanent records from the Finance Department. BOOK 58 PAGE 24 MOVED by Pollard, SECONDED by Ozuna to approve the Consent Calendar as amended. Roll call vote: Those voting yes: Pollard, Stadick,Allgood, Ozuna,Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED OLD BUSINESS (CONSIDER BILL NO. 54 (ORDINANCE NO. 3080) FOR CASE NO. ZON-16-07 (JACKSONS REZONE)WITH A REQUEST TO WAIVE THE RULES,PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS WITHIN THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO,AND THAT SAID LANDS SHOULD BE REZONED TO THE C-2 (COMMUNITY COMMERCIAL) ZONE; DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO AMEND SAID PROPERTY ON THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Pollard, SECONDED by Callsen to waive the three reading process and consider Bill No. 54 (Ordinance No.3080)on its first reading by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, Callsen. Those voting no: Hopper. Absent and/or not voting:none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 54 (Ordinance No. 3080) and move for its passage by title only. Roll call vote: Those voting yes:Pollard, Stadick,Allgood, Ozuna, and Callsen. Those voting no: Hopper. Absent and/or not voting:none. MOTION CARRIED (CONSIDER RESOLUTION NO. 29-17 AUTHORIZING THE EXECUTION OF THE AGREEMENT BETWEEN THE CITY OF CALDWELL AND JESSE TREE OF IDAHO FOR THE CALDWELL CDBG PROGRAM FOR THE PURPOSE OF HOMELESSNESS PREVENTION ASSISTANCE) The Mayor read the resolution by its title only: A RESOLUTION AUTHORIZING THE EXECUTION OF THE AGREEMENT BETWEEN THE CITY OF CALDWELL AND JESSE TREE OF IDAHO FOR THE CALDWELL CDBG PROGRAM FOR THE PURPOSE OF HOMELESSNESS PREVENTION ASSISTANCE. MOVED by Callsen, SECONDED by Hopper to approve Resolution No. 29-17. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED (CONSIDER RESOLUTION NO. 30-17 AUTHORIZING THE EXECUTION OF A FARM LEASE WITH TODD MOLKO COMPRISED OF APPROXIMATELY 35.56 ACRES [APPROXIMATELY 31.75 FARMABLE ACREAGE]) The Mayor provided a report on the research that was conducted concerning the lease rates. It was recommended that both farm lease agreements go through the RFP process for 2018. The Mayor read the resolution by its title only: RESOLUTION AUTHORIZING THE EXECUTION OF THE FARM LEASE WITH TODD MOLKO COMPRISING OF APPROXIMATELY 35.56 ACRES (APPROXIMATELY 31.75 FARMABLE ACREAGE)EFFECTIVE IMMEDIATELY UPON APPROVAL. MOVED by Callsen, SECONDED by Stadick to approve Resolution No. 30-17. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED BOOK 58 PAGE 25 (CONSIDER RESOLUTION NO. 31-17 AUTHORIZING THE EXECUTION OF A FARM LEASE WITH LAMMEY FARMS COMPRISED OF APPROXIMATELY 91.74 ACRES [APPROXIMATELY 81 FARMABLE ACREAGE]) The Mayor read the resolution by its title only: RESOLUTION AUTHORIZING THE EXECUTION OF THE FARM LEASE WITH DENNIS LAMMEY (LAMMEY FARMS) COMPRISING OF APPROXIMATELY 91.74 ACRES (APPROXIMATELY 81 FARMABLE ACREAGE)EFFECTIVE IMMEDIATELY UPON APPROVAL MOVED by Callsen, SECONDED by Stadick to approve Resolution No. 31-17. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED NEW BUSINESS (APPROVE RESOLUTION NO.39-17 AUTHORIZING THE MATERIALS TO BE SUPPLIED OR PAID FOR FROM CONTINGENCY FOR VOLUNTEER CONSTRUCTION OF A RESTROOM AT THE IDAHO VETERANS GARDEN(PARK)LOCATED AT 350 W.BELMONT STREET) Councilman Hopper expressed his concern that the appropriate state statutes are followed concerning the construction procurement process. Mr. Orton stated that the construction company will be acquiring the materials from various vendors. The total costs have been estimated at $25,000. If costs exceed $25,000, the informal bid process will be enacted in accordance with the state statute. The Mayor confirmed that the management of the project would be conducted by Brent Orton as the Public Works Director. MOVED by Hopper, SECONDED by Pollard to approve Resolution No.39-17 as approved. MOTION CARRIED (CONSIDER REQUEST FROM BOONE MEMORIAL PRESBYTERIAN CHURCH CONCERNING A FEE WAIVER ASSOCIATED WITH A BUILDING PERMIT FOR THE RE- ROOF OF THE CHURCH BUILDING) Aaron Seable, City Attorney at 1303 12TH Avenue,Nampa,provided the staff report outlining an overview of the request asking that a portion of the building permit fee to be waived for work done at the Boone Memorial Presbyterian. The request was made in writing on February 6, 2017. He noted that the City or Idaho Code does not provide a standard for such requests. Most of the fee waivers considered by City Council in the past have been unrelated to building permits with the exception of the Caldwell Housing Authority. Staff did not find any record of a church having been granted a building fee waiver. He outlined the building permit process that was followed: • November 28,2016: A permit application was submitted for a re-roof of the subject property. • A week later a representative of the church contacted the Building Official regarding the permit fee which was approximately $1,300. The Building Official explained that the fee was based off the adopted fee schedule from the value of the work being done. The category was $50,000- $99,000 with the estimate of$80,000. • The representative indicated that a fee waiver would be requested. • January 31, 2016: A City Building Department inspector discovered that the job had been completed without obtaining a building permit. • A notice of violation was posted on the property by the Building Department. Mr. Seable reported that Caldwell City Code (Section 12-01-15)requires that a building permit be secured prior to the commencement of construction work. The failure to secure a permit in advance can be prosecuted as a misdemeanor. When work commences prior to the bid being secured, Caldwell City Code (Section 12-01-21) allows the Building Official to charge an additional amount quadruple the permit fee. The Building Office,Brett Clark,has chosen not to apply any such penalty in this case and has encouraged the applicant to pay the permit fee and grant access for inspection of the work that can still be inspected. Mr. Seable noted that Ms. Alldredge had reported to him that the permit fee had been paid earlier in the week but would still like to proceed forward with the fee waiver request. Mr. Seable explained that the church was considered a commercial property in calculating the building permit. In discussing the matter with the Building Official and looking at the International Building Code (IBC), the term is generic and used to describe any type of building that is not residential. A church is categorized with the IBC as A-3 occupancy and falls under the general category of "commercial' for application of the fee scheduled. He concluded that the Building Official recommends denial of the request primarily due to the fact that the work proceeded without the permit being obtained. BOOK 58 PAGE 26 Brent Orton, Public Works Director at 621 Cleveland Blvd., concurred with the report by the City Attorney. He noted that staff researched the file to learn if any possible fee reductions or waivers have ever been extended to a church. No evidence was found of any fee waivers being granted to a religious organization or church. In response to questions from Councilman Allgood, Mr. Orton concurred that the contractor should have been responsible to obtain the permit and call for the inspections. The value of the work as stated on the building permit is listed at$85,700. Contact was made with the contractor to clarify the value of the work and staff was told that there was a significant amount of deck replacement that had to occur. It was unknown to the building department that the work was commencing until one of the inspectors noticed at the end of January that it was completed. Karen Alldredge, 3107 Arlington Street, reported that Boone Memorial Presbyterian is a small congregation. She reported that she was shocked when she went to request a building permit and was told it would cost$1,315 in addition to the $85,000 for the roof replacement. The rules were followed with the church obtaining the Certificate of Appropriateness since it is located within the Steunenberg Historical District. A warranty was purchased for materials and labor regarding the roof. She asked that the permit amount be reduced. She noted that it had been reported that no fee waiver had been found in public records for a church;however,has there ever been a request by a church to reduce the fees? Councilman Hopper reported that from his history as a City Council Member, there have not been any fee waivers granted to non-profit churches. He recalled that the First Christian Church and the Lady of the Valley Church asked for fee waivers;however,both requests were denied. Councilman Callsen stated that churches receive City services but do not pay taxes due to their non-profit tax status. He emphasized that the required inspections are for safety inspections and that the Building Official could have increased the fee due to the violation but chose not to pursue any additional fee. Mr. Seable noted that the Idaho Statute prohibits any fee being charged for more than the service provided. The International Building Code provides a mechanism for calculating the estimated man hours in reviewing plans,inspecting the property,and issuing the permit. Councilman Callsen stated that if the fee is further reduced, in essence the taxpayer is picking up that portion again. Mr. Seable concurred. Councilman Hopper expressed his concern that the contractor should have been liable for not fulfilling the permit requirement. Mr. Orton reported that often the contractor is fully responsible for the building permit fee as part of the construction agreement and should be calling in for the inspections. Ms.Alldredge reported that the permit fee was not part of the original bid. Councilman Stadick asked if the contractor was part of the congregation. Ms.Alldredge stated that the contractor did not attend the church. MOVED by Callsen, SECONDED by Hopper to waive the penalty portion of the fee but uphold the original fee amount of$1,315 as described by the Building Official. Councilman Stadick expressed his concern with the category of commercial being applied with the church. Mr. Orton reported that the International Building Code stipulates residential and non-residential. The facility classification is designated as"assembly occupancy." Councilman Hopper clarified that facilities such as schools and public buildings are also classified as "assembly occupancy"within the International Building Code. Roll call vote: Those voting yes: Callsen,Pollard,Allgood, Ozuna, and Hopper. Those voting no: Stadick. Absent and/or not voting:none. MOTION CARRIED (PUBLIC HEARING [LEGISLATIVE] CASE NO. OA-17-01: A REQUEST BY THE CALDWELL PLANNING & ZONING DEPARTMENT TO UPDATE THE OFFICIAL ZONING MAP AND COMPREHENSIVE PLAN MAP FOR THE CITY OF CALDWELL) Jarom Wagoner, 621 Cleveland Blvd.,outlined the staff report as provided. He noted that the total amount of acres annexed into the City of Caldwell was 135.88. The total amount of acres rezoned was 74.37. The total amount of acres for comprehensive map changes was 30.81. The Mayor reported that no one signed up to speak to the request. MOVED by Pollard, SECONDED by Stadick to close the public testimony portion of the hearing. MOTION CARRIED BOOK 58 PAGE 27 (CONSIDER BILL NO. 01 (ORDINANCE NO. 3082) FOR CASE NO. OA-17-01 (ZONING MAP AND COMPREHENSIVE PLAN MAP UPDATE) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING,AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE ADOPTING AN AMENDED ZONING MAP THAT SUPERSEDES AND REPLACES THE OFFICIAL ZONING MAP AND COMPREHENSIVE PLAN MAP AS ADOPTED BY THE CITY OF CALDWELL ON MAY 2,2016. MOVED by Pollard, SECONDED by Allgood to waive the three reading process and consider Bill No. 01 (Ordinance No.3082)on its first reading by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Pollard, SECONDED by Allgood to sponsor Bill No. 01 (Ordinance No. 3082 and move for its passage by title only. Roll call vote: Those voting yes:Pollard, Stadick,Allgood, Ozuna,Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED Note from City Clerk: No summary for publication was provided for this ordinance. As reviewed by the City Attorney,the ordinance was signed and published in the local newspaper. (CONSIDER BILL NO. 5 (ORDINANCE NO. 3086) FOR THE FORMATION OF LID 17-1 FOR THE CONSTRUCTION OF CONCRETE CURBS, GUTTERS, DRIVE APPROACHES, AND DECORATIVE SIDEWALK IMPROVEMENTS) Brent Orton,621 Cleveland Blvd.,provided the staff report noting that this is a voluntary LID. In response to questions from Councilman Callsen, Mr. Orton explained that LID 17-1 does not include paving associated with the proposed Downtown Railroad Parking Project. The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL IDAHO, CREATING LOCAL IMPROVEMENT DISTRICT NO. 17-1 FOR CALDWELL IDAHO, FOR THE CONSTRUCTION OF CONCRETE CURBS, GUTTERS, DRIVE APPROACHES AND DECORATIVE SIDEWALK IMPROVEMENTS; PROVIDING FOR THE LEVYING OF ASSESSMENTS UPON THE PROPERTY TO BE BENEFITTED BY SUCH IMPROVEMENTS AND FOR THE BASIS OF MAKING SAID ASSESSMENTS; SETTING FORTH THE PROPERTIES TO BE INCLUDED IN SAID DISTRICT; PROVIDING FOR MAKING THE ASSESSMENT ROLL, AUTHORIZING THE PUBLICATION OF A CALL FOR CONSTRUCTION BIDS. MOVED by Callsen, SECONDED by Stadick to waive the three reading process and consider Bill No. 05 (Ordinance No.3086)on its first reading by title only. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED MOVED by Callsen, SECONDED by Hopper to sponsor Bill No. 05 (Ordinance No.3086 and move for its passage by title only. Roll call vote: Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of $1,145,331.58 for the period ending February 9, 2017 and net payroll in the amount of $293,538.32 for pay period ending on February 4,2017. MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of $1,145,331.58 represented by check numbers 121640 through 121871and payroll in the amount of $293,538.32 represented by check numbers 31024 through 31037 and direct deposits, be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED BOOK 58 PAGE 28 (COUNCIL COMMENTS) Council Member Ozuna expressed her appreciation to the Love Caldwell organization and their service to the community. Councilman Allgood expressed his appreciation to the Caldwell Housing Authority Board and their service to the community. Councilman Stadick asked for an update from Brent Orton concerning the Cooper Project. Mr. Orton reported that he spoke with Mr. Cooper about the project's progress and found out that the project is moving forward. (MAYOR'S COMMENTS) The Mayor expressed appreciation to the community for their support of the Mayor's Youth Advisory Council and their recent fundraiser dinner. Approximately$20,000 as raised at the event. The College of Idaho won 2nd place in the basketball conference and will be hosting the first playoff game tomorrow night. The ribbon cutting ceremony for the remodeled YMCA facility was held on February 161' and was well attended. Mark Davis, Superintendent at the Caldwell Event Center,has announced that he will retire as of July 2017. The Mayor provided an update on legislative issues. He noted that legislative updates from the Association of Idaho Cities have been forwarded to each of the City Council Members. The Mayor provided an update on Economic Development issues: Fresca Mexican Foods has applied for their building permit;the canal relocation project associated with Sky Ranch Business Park was successful; a letter of intent from Project Steele has been received; the Reel Theatre Project is moving forward and a finalized timetable should be received this week. A meeting was held today concerning the plans for the Canyon County Fair. Representatives from The College of Idaho, Canyon County Fair administrative, Caldwell Public Works, Caldwell Night Rodeo, Caldwell Event Center, and the Canyon County Commissioner's Office. The long-term needs of the Canyon County Fair were discussed. Leadership Caldwell takes place on Thursday, February 23rd, at the Caldwell Police Department Community Room. The Mayor will be speaking at 9:00 a.m. and invited Council Members to attend. State of the City will be held on February 28"'at 4:00 p.m.in Jewett Auditorium. A Special City Council Meeting will be held on Friday, February 241' at noon in the City Hall Conference Room. The next Regularly Scheduled City Council Meeting will be held on March 6"'with Council President Callsen chairing the meeting since Mayor Nancolas will be out of town. (EXECUTIVE SESSION) MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code, Section 74-206, Subsection(c)for the purpose of discussing the acquisition of or an interest in real property not owned by a public agency at 8:29 p.m. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor reported that no decisions were made or action taken within the Executive Session. (ADJOURNMENT) MOVED by Ozuna, SECONDED by Allgood to adjourn at 8:35p.m. MOTION CARRIED BOOK 58 PAGE 29 APPROVED AS written THIS 6"' DAY OF March _2017. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk