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Home My WebLink About2017-01-03 City Council Minutes Regular Meeting BOOK 5 8 PAGE 1 REGULAR MEETING January 3,2017 7:00 P.M. Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance. Pastor Bruce Fenner of the Caldwell Seventh Day Adventist Church provided the invocation. Rylund Sherman, 16755 Boehman Road, Caldwell of Boy Scout Troop #502 led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Callsen,Pollard, Stadick,Allgood,Ozuna,and Hopper. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Avisha Castro and Breanne Boutte members of the Mayor's Youth Advisory Council provided reports of what they gained from their recent trip to the National League of Cities Conference in Pittsburg. They reported that the upcoming Mayor's Youth Advisory Council Fundraising Banquet which will be held on February 11,2017 at the O'Connor Field House. The theme this year is "Walk Around the Clock" with everyone encouraged to wear their 1950's attire. The Mayor acknowledged two students in the audience from Vallivue High School who were in audience. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Callsen, SECONDED by Allgood to add an Executive Session pursuant to Idaho Code, Section 74-206, Subsection (f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation. MOTION CARRIED AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. Approve acceptance of the corrected minutes of the Regular City Council Meeting held on December 5, 2016; the Regular City Council Meeting held on December 19, 2016; and the Friends of the Caldwell Train Depot Meeting held on September 8,2016; 2. Approve the Order of Decision for Case No. APP-16-06 (Canyon County Minimum Custody Jail Appeal); 3. Approve Resolution No. 1-17 authorizing a contract with Thueson Construction for the purchase of chip sealing aggregate in the amount not to exceed$150,000 or$15/ton; 4. Approve Resolution No. 2-17 accepting a Public Utility Easement from Badger Creek Investments for joint trench utilities between Smeed Parkway and Slipstream Way; 5. Approve Resolution No. 3-17 authorizing the purchase of a 2017 GMC Sierra 3500 HD 2WD for the Street Department in the amount of$25,816.73 pursuant to Idaho Code, Title 67,Chapter 28, Section 3(l); 6. Approve request from VSW LLC (DBA: The Ranch) for an Alcohol Beverage License (liquor/beer/wine)at the subject property located at 2919 Hwy.20/26; 7. Approve Resolution No. 4-17 accepting a Warranty Deed from Vasile & Polina Vulcan for the dedication of right-of-way for 0.13 acres, more of less, for the future development of Moss Street; 8. Approve the re-appointment of Ron Bonneau and the appointment of Fiona May to the Youth Master Plan Committee for terms to expire December 31,2019; 9. Approve the appointment of Jerry Langan, Margaret Langan, and Jackie Hernandez to the Friends of the Depot Committee for terms to expire December 31,2019; 10. Approve the re-appointment of Martin Koch and Greg Swanson to the Caldwell Airport Commission for terms to expire December 31,2020; 11. Approve the re-appointment of Bill Gigray, Chuck Randolph, Chris Hopper, Andy Bishop, Brian Billingsley, Dave Marston, Vinton Howell, and Robb MacDonald to the Greenbelt Expansion Committee for terms to expire December 31,2017; 12. Approve the re-appointment of Bonny Smith to the Caldwell Public Library Board of Directors for a term to expire December 31,2021; 13. Approve the re-appointment of Patricia Benedict and Arnaldo Hernandez to the Caldwell Housing Authority for terms to expire December 31,2021; 14. Approve the re-appointment of Steve Maughan to the Historical Preservation Commission for a term to expire December 31,2019; BOOK 5 8 PAGE 2 15. Approve the re-appointment of Dana Vance and Ed Doty-Pomoransky to the Planning&Zoning Commission for terms to expire December 31,2019; 16. Approve the re-appointment of Michelle Gamble and the appointment of Lynda Lewis to the Caldwell Senior Citizen Center Committee for terms to expire December 31,2019. MOVED by Pollard, SECONDED by Callsen to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no:none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS (MAYOR'S PRESENTATION OF THE APPOINTED OFFICIALS FOR THE YEAR 2017) He recognized each of the Appointed Officials for all of their outstanding work ethics and accomplishments throughout the past year. The Mayor presented the name of Mark Hilty and the firm of Hamilton, Michaelson& Hilty, LLP for appointment as the City Attorney. MOVED by Callsen, SECONDED by Hopper to approve the appointment of Mark Hilty and the firm of Hamilton,Michaelson&Hilty,LLP as the City Attorney. Roll call vote. Those voting yes: Callsen,Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Debbie Geyer for appointment as the City Clerk. MOVED by Pollard, SECONDED by Hopper to approve the appointment of Debbie Geyer as the City Clerk. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the names of Angie Point and Mary Hawker for appointment as Deputies to the City Clerk. MOVED by Callsen, SECONDED by Hopper to approve the appointment of Angie Point and Mary Hawker as Deputies to the City Clerk. Roll call vote. Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Robb MacDonald for appointment as the City Engineer. MOVED by Hopper, SECONDED by Ozuna to approve the appointment of Robb MacDonald as the City Engineer. Roll call vote. Those voting yes: Hopper, Callsen,Pollard, Stadick,Allgood, and Ozuna. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor noted that Steve Fultz was previously approved for the appointment as the Economic Development Director on May 2014 effective June 2,2014 through December 31,2017. The Mayor presented the name of ElJay Waite for appointment as the Finance Director/Treasurer. MOVED by Hopper, SECONDED by Allgood to approve the appointment of ElJay Waite as the Finance Director and Treasurer. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Stadick,Allgood, and Ozuna. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED BOOK 5 8 PAGE 3 The Mayor presented the name of Mark Wendelsdorf for appointment as the Fire Chief. MOVED by Pollard, SECONDED by Callsen to approve the appointment of Mark Wendelsdorf as the City of Caldwell Fire Chief. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Monica Jones for appointment as the Human Resource Director. MOVED by Callsen, SECONDED by Ozuna to approve the appointment of Monica Jones as the Human Resource Director. Roll call vote. Those voting yes: Callsen,Pollard, Stadick,Allgood,Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Brian Billingsley for appointment as the Planning&Zoning Director. MOVED by Hopper, SECONDED by Callsen to approve the appointment of Brian Billingsley as the Planning&Zoning Director. Roll call vote. Those voting yes: Hopper, Callsen, Pollard, Stadick,Allgood, and Ozuna. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Frank Wyant for appointment as the Police Chief. MOVED by Pollard, SECONDED by Stadick to approve the appointment of Frank Wyant as the Police Chief. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED The Mayor presented the name of Brent Orton for appointment as the Public Works Director. MOVED by Callsen, SECONDED by Hopper to approve the appointment of Brent Orton as the Public Works Director. Roll call vote. Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED (APPOINTED OFFICIALS SUBSCRIBE TO THE OATH OF OFFICE) The Mayor officiated the oath of office for the Appointed Officials as approved by City Council: Mark Hilty of Hamilton,Michelson&Hilty,Debbie Geyer,Angie Point,Robb MacDonald,ElJay Waite,Mark Wendelsdorf,Monica Jones,Frank Wyant,Brian Billingsley,and Brent Orton. (ELECTION OF CITY COUNCIL PRESIDENT AND VICE-PRESIDENT FOR THE YEAR 2017) MOVED by Pollard, SECONDED by Allgood that Dennis Callsen serve as the Council President for 2017. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen that Shannon Ozuna serve as the Council Vice-President for 2017. Roll call vote. Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED BOOK 5 8 PAGE 4 (CITY COUNCIL LIAISON ASSIGNMENTS FOR THE YEAR 2017) Council Member Pollard Caldwell Senior Citizen Center Board Seat#1 Friends of the Caldwell Train Depot Finance Committee Caldwell Salvation Army Board Council Member Callsen Audit Committee Seat#2 COMPASS Board(Alternate) Mayor's Youth Advisory Council Council Member Hopper Historic Preservation Commission Seat#3 Pathways&Bike Routes Committee Valley Regional Transit Board of Directors Council Member Ozuna Library Board Seat#4 Youth Master Plan Committee Council Member Allgood Finance Committee Seat#5 Caldwell Housing Authority Airport Commission Council Member Stadick Audit Committee Seat#6 Caldwell Veterans Council Golf Board MOVED by Stadick, SECONDED by Hopper to accept the assignments for City Council Members as presented by Mayor Nancolas. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of $1,175,324.35 for the period ending December 21, 2016 and net payroll in the amount of $43 6,493.60 for pay period ending on December 11,2016. MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of $1,674,266.15 represented by check numbers 120784 through 121065 and payroll for the total amount of$436,493.50 represented by check numbers 30472 through 30795 and payroll direct deposits, be accepted, payment approved,and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Hopper expressed appreciation concerning the beautiful Winter Wonderland display. (MAYOR'S COMMENTS) The Mayor reported on the diligent work of the Street Department crew conducting snow removal within the City of Caldwell making the roadways safe for our citizens. The Mayor reported that he will provide his activity report at the next City Council Meeting. U pcoming Events: January 13: Caldwell Police Department Awards Ceremony(Jewett Auditorium) January 17: Next Regularly Scheduled City Council Meeting February 28: State of the City at Jewett Auditorium (EXECUTIVE SESSION) MOVED by Callsen, SECONDED by Hopper to convene into Executive Session pursuant to Idaho Code, Section 74-206, Subsection (f) for the purpose of discussing pending litigation or where there is a general public awareness of probable litigation at 7:52 p.m. Roll call vote. Those voting yes: Callsen,Pollard, Stadick,Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting:none. MOTION CARRIED (ADJOURNMENT) MOVED by Hopper, SECONDED by Stadick to adjourn at 8:40 p.m. MOTION CARRIED BOOK 5 8 PAGE 5 APPROVED AS written THIS 17" DAY OF January ,2017. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk